January 14, 2019 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Board Member Oath of Office
Discussion:
It was noted that the minutes will reflect the new board members, Janet Warner and Jason Arp, and incumbent Bruce Scheer have read and signed the Oath of Office.
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1.2. Call Meeting to Order
Discussion:
President Matt O'Daniel called the meeting to order at 7:02 pm.
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1.3. Roll Call
Discussion:
All board members were present which includes Matt O'Daniel, Shanon Willmott, Jessica Scheer, Bruce Scheer, Janet Warner, and Jason Arp. Also present were Superintendent Lynn Johnson, High School Principal Aaron Pfingsten, High School Athletic Director James Shada, Elementary Principal Jacqueline Morgan, and recording secretary Jenny Hansen.
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1.4. Pledge of Allegiance
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1.5. Approval of Regular Meeting Agenda
Action(s):
No Action(s) have been added to this Agenda Item.
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2. ANNUAL ORGANIZATIONAL MEETING
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2.1. Reorganization of the Board - Election of President, Vice President
Rationale:
Open Nominations-The chair (Matt) will call for nominations which will be oral/written. Members vote by oral/written ballot. Results will be read aloud by the board secretary and recorded if written ballot is used. *The newly elected president shall immediately assume the chair position following the election for president for the remainder of the meeting. Vice President: The president will call for nominations which will be oral/written. Members vote by oral/written ballot. Results will be read aloud by the board secretary and recorded.
Discussion:
President O'Daniel opened the floor for nominations of president.
Matt O'Daniel was nominated for president and was elected on a 6-0 vote. President O'Daniel opened the floor for nominations of VP. Shanon Willmott was nominated for vice president and was elected on a 6-0 vote. |
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2.2. Reorganization of the Board - Appointment of Secretary, Treasurer, and Recording Secretary
Rationale:
Secretary: Board policy indicates that we can have an elected or appointed secretary. Past practice is for the superintendent to be appointed to serve in this role. The president will entertain discussion about continuing this practice. Treasurer: Past practice is for bookkeeper (currently business manager) to be appointed to serve in this role. Entertain discussion. Recording Secretary: Past practice is for bookkeeper (currently business manager) to be appointed to this role. Entertain discussion.
Action(s):
No Action(s) have been added to this Agenda Item.
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2.3. Appointment of Board Committees and Representatives
Discussion:
No current board members changed committees. Janet Warner will be part of the Americanism and Ed Eval committee as well as the Finance committee. Jason Arp will be part of the Building and Grounds committee as well as the Negotiations committee. St Paul representatives will now be Bruce Scheer and Jessica Scheer.
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2.4. Review Practices and Procedures - Approval of Depository, Review of School Attorney, and Newspaper of Record.
Rationale:
Review the following: 1. Approval of Depository for School District - Two Rivers Bank 2. Identification of School Attorney - Perry, Guthery, Haase and Gessford; KSB 3. Identification of Newspaper of Record - Arlington Citizen
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The board recognized that the Arlington Citizen will remain as the newspaper of record and that we will continue to use the two law firms of KSB and Perry, Guthrey, Haase, and Gessford.
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2.5. Disseminate and review conflict of interest statutes.
Rationale:
Board members are provided with these annually in keeping with policy and to ensure that they are understood and followed.
Discussion:
The board has received and reviewed all conflict of interest statutes.
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2.6. Review the current order of business for board meetings.
Rationale:
Current Order of Business: Meeting call to order Approval/changes to Agenda Public Forum Curriculum/Department Reports Administration's Reports Board Committee Reports Unfinished Business Items New Business Items Consent Agenda (approval of minutes, approval board bills, treasurer's report) Adjournment
Discussion:
The board revisited conversations from last year regarding the order of business for board meetings and decided not to make any changes.
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3. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
Nancy Penke was the only patron to speak. She has concerns about a proposed policy of board members being employed by the district and does not feel it would be a good idea.
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4. CURRICULUM/INSTRUCTION REPORTS
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4.1. Business Report
Discussion:
Shawna Koger spoke on behalf of the business department which includes herself, Teresa Feick, and Scott Parson. She shared business requirements as well as extracurricular options and participation rates.
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4.2. 4th Grade Report
Discussion:
Colter Mattson and Tashia Wolf shared information regarding the 4th grade curriculum. They shared goals and examples of the projects 4th graders are working on this year.
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5. PRINCIPALS’ REPORTS
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5.1. Mr. Pfingsten's Report
Discussion:
Mr. Pfingsten reviewed his high school report about the electives fair, planning for the 2019-2020 school year, PTC, and community service projects.
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5.2. Mrs. Morgan's Report
Discussion:
Mrs. Morgan reviewed the elementary report including student learning goals, the K-3 Christmas program, and preparations for our first Battle of the Books.
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5.3. Mr. Shada's Report
Discussion:
Mr. Shada reviewed his report including the successful wrestling invite, NCPA Academic All State Awards, and details regarding the NSAA proposed bylaws and potential affects this may have on APS.
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6. SUPERINTENDENT’S REPORT
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6.1. Enrollment Figures
Discussion:
PS-6th 374; 7-12 333 Total 707 Mrs. Johnson shared the enrollment numbers and commented it is normal to see sped numbers increase due to late fall testing.
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6.2. Board Retreat
Discussion:
The board retreat is scheduled for March 20th.
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6.3. Staffing Update
Discussion:
Mrs. Johnson shared that we will be reassigning internal staff to the reading and math interventionist positions and posting to hire an elementary teacher.
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6.4. School Board Members' Recognition
Discussion:
School board recognition week is the last week in January. We will recognize our board members at this Friday's game unless it is changed due to weather.
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Americanism/Education Evaluation
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7.2. Buildings and Grounds Committee
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7.3. Finance Committee
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7.4. Negotiations Committee
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7.5. Professional Development Sharing
Discussion:
Mrs. Johnson is going to the legislative workshop in Lincoln on January 27-28th. Some board members expressed interest in joining her.
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8. UNFINISHED BUSINESS
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8.1. Discuss, Consider and Take Necessary Action to adopt a policy that prohibits board members from being an employee or applying for employment with the district.
Discussion:
There was much discussion by all board members. Janet Warner stated she would abstain from any vote due to conflict of interest. Matt O'Daniel proposed a modified policy that would prohibit full-time employees from being on the board. This proposed policy will be reviewed by our attorneys to get input and discuss further next month.
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8.2. Discuss and Consider the specifics of how to execute the review and interview phases of the facility planning RFQ process.
Rationale:
Discussion:
The board reviewed the progress of the RFQ process. Jessica, Janet, and Matt agreed to be a temporary committee with Lynn Johnson and Lawrence Reed to review the firms and narrow the selection on February 14th. They will report back to the full board on February 20th.
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9. NEW BUSINESS
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9.1. Discuss and Consider Transportation Policy 3520.
Discussion:
The transportation policy and route map were shared. Mrs. Johnson also shared an informational sheet regarding bus information. After much discussion, it was decided that a transition to have a centralized bus location would be implemented, though this would be a process that may take time.
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9.2. Discuss, Consider and Take Necessary Action to accept the 2017-2018 Annual Community Report.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.3. Discuss, Consider and Take Action to approve the 2019-2020 Calendar
Rationale:
This calendar proposal is submitted by the superintendent with input from the 18 member calendar committee. Things to note:
* Four teacher contract days instead of three at the front end and none (instead of one) at the end of the year * Two full weeks at Christmas * One less day at Easter * Four day end of year flex schedule based on snow days * Attempts to maintain 178 student days * Reflects 185 teacher days with one teacher comp day for PTC
Action(s):
No Action(s) have been added to this Agenda Item.
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9.4. Discuss, Consider, and Take Necessary Action to accept the 2017-2018 Annual Audit.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.5. Discuss, Consider and Take Necessary Action to sell bus 2000.
Action(s):
No Action(s) have been added to this Agenda Item.
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9.6. Discuss and Consider the Summative Needs List.
Discussion:
The board briefly reviewed with the new board members the purpose of the Summative Needs List.
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10. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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10.1. Minutes of the Previous Board Meeting(s): December 6, 2018 Special Board Meeting; December 10, 2018 Regular Board Meeting; January 3, 2019 Special Board Meeting
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10.2. Monthly Financial Reports
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11. EXECUTIVE SESSION
Rationale:
The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public. |
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12. ACTION ON EXECUTIVE SESSION ITEMS
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13. ADJOURNMENT
Discussion:
President Matt O'Daniel adjourned the meeting at 9:15
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