September 13, 2021 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Matt O'Daniel called the meeting to order at 7:03
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1.2. Roll Call
Discussion:
Board members present were Matt O'Daniel, Shanon Willmott, Janet Warner, Chase Kratochvil, Bruce Scheer, and Jason Arp. Also present were Superintendent Dr. Dawn Lewis, Elementary Principal Jacqueline Morgan, High School Principal Aaron Pfingsten and recording secretary Jenny Hansen. Athletic Director James Shada was approved absent due to sporting events.
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
Matt Bostwick of Kennard spoke regarding a potential soccer coop with Fremont (regarding board item 7.5).
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
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4. CURRICULUM/INSTRUCTION REPORTS
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4.1. Library/Media Report
Discussion:
Kristy Rollins reported regarding the library and future goals for the library.
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5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:
Dr Lewis reviewed the plan with the board members and went over what has been added since last time.
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6. PRINCIPALS’ REPORTS
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6.1. Mrs Morgan's Elementary Report
Discussion:
Mrs Morgan reviewed points in her report, including student assessments and staff meetings to create goals from the results. She also pointed out Grandparents Day was successful.
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6.2. Mr. Pfingsten's Secondary Report
Discussion:
Mr Pfingsten reviewed points in his report, including student assessments and upcoming events.
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6.3. Mr. Shada's Activity Report
Discussion:
The board was able to review James's report on their own as he was not present.
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7. SUPERINTENDENT’S REPORT
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7.1. Update on Construction Project
Discussion:
Mark updated the board on the window frames and the frustrations there as we are waiting for frames. He will be able to update administration more tomorrow once they take an inventory. Andrew went over the budget and where we are with that.
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7.2. NASB and NRCSA Member Updates
Discussion:
These reports are attached and available for the board to review.
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7.3. Update on Request for Proposals for Fuel and Tank at the Bus Barn
Discussion:
Dr Lewis updated the board on the progress of the fuel tank at the bus barn. The district is advertising for proposals for a cost comparison.
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7.4. Update on ESSER III Application
Discussion:
These funds must be allocated toward certain things, including 20% towards learning loss. We are hoping to get refunding for technology, an additional teacher salary and curriculum, and Arbor Family counseling and Hope Squad.
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7.5. Report on Request for Soccer Coop from a Parent
Discussion:
Dr Lewis continued the conversation from earlier regarding a potential soccer coop with Fremont. A few items to consider are the Title IX rules (gender balance), the cost to the district are currently unknown, and what Fremont wishes to do. Currently, James Shada and the Fremont AD have been in conversations and we are waiting for their response. Arlington is open to a potential coop opportunity.
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7.6. Sharing Thriving Moments
Discussion:
Dr Lewis gave a shout out to Tashia Wolf and Dan Larson and the testing hurdles they overcame this year. We also had the first Striv Cross Country meet streamed live last week.
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8. COMMITTEE AND REPRESENTATIVE REPORTS
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8.1. Committee for American Civics
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8.2. Finance Committee
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9. UNFINISHED BUSINESS
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9.1. Continuation of Discussion of Superintendent Evaluation Tool
Discussion:
Each board member as well as Dr Lewis weighed in on their thoughts on the current vs proposed evaluation tool. All agreed that there is value in the new tool that would be from NASB. The cost is estimated at about $300 per year but there are many benefits in addition to just the tool including data/trends to use from year to year. The board will add this as an action item next month to vote to move forward with the new tool.
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10. NEW BUSINESS
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10.1. Take Necessary Action to Approve 2021-2022 Operating Budget as Presented
Action(s):
No Action(s) have been added to this Agenda Item.
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10.2. Adopt Resolution to Set Levy for 2021-22 at .7624 in General Fund, .0477 in Bond Fund, 01336 In Special Building Fund, and .0518 in QCPUF, for a Total of .995646.
Action(s):
No Action(s) have been added to this Agenda Item.
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10.3. Discussion, Approval and Adoption of a resolution authorizing the early redemption of the District’s outstanding General Obligation Refunding Bonds, Series 2017
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr Lewis read the resolution aloud.
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10.4. Approval and Adoption of a Resolution Authorizing the Issuance by the District of its General Obligation Refunding Bonds, Series 2021, in a Principal Amount Not to Exceed $5,750,000, for the Purpose of Refunding the District’s Outstanding General Obligation Refunding Bonds, Series 2017
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr Lewis read the resolution aloud.
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10.5. Review Policies 3000-3190:
Discussion:
Dr Lewis read the list of policies. She added that with the cost of things going up, we could increase the $5000 limit of how much a superintendent could approve without board approval. We could pull policy 3130 out for revision if the board chooses to do so. The board discussed and we will pull policy 3130 for further review before voting to approve it.
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10.6. Approve Purchase of three (3) Cafeteria Tables for $5466.00
Action(s):
No Action(s) have been added to this Agenda Item.
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10.7. Discuss, Consider, and Take Necessary Action to Approve 21-22 Contract with Arbor Family Counseling
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is a benefit for our families and our staff members to get 3 free counseling sessions off site (per occurrence). We don't see who is using it or what for but we see a report of numbers that this resource has been utilized.
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10.8. Discuss, Consider and Approve Contract for Related Services with Roots to Wings
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
APS students have been working with Roots to Wings for quite some time. As RTW is expanding, they are now working with an independent group to help with training to take their organization to the next level. This means that as a district, we now need to have a written contract with them and there will be a slight cost to the district.
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10.9. Discuss, Consider and Accept Resignation from Certificated Teacher Under Agreed Upon Conditions
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Jason Wiese has asked to be released from his contract to accept a position from NSEA. All board members have a copy of the resignation letter from Mr Wiese. After discussion of what Mr Wiese has done for our district for many years, the opportunity in front of him, and his willingness to continue to support the district for a smooth transition, his request was granted.
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11. ADJOURNMENT
Discussion:
Matt O'Daniel adjourned at 8:52pm.
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