October 11, 2021 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Matt O'Daniel called the meeting to order at 7:00
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1.2. Roll Call
Discussion:
Board members present were Matt O'Daniel, Shanon Willmott, Janet Warner, Chase Kratochvil, Bruce Scheer, and Jason Arp. Also present were Superintendent Dr. Dawn Lewis, Elementary Principal Jacqueline Morgan, and recording secretary Jenny Hansen. Athletic Director James Shada and High School Principal Aaron Pfingsten were approved absences due to a sporting event and Aaron was out of town.
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
No public comments were made.
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
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4. CURRICULUM/INSTRUCTION REPORTS
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4.1. Counselors Report
Discussion:
Mrs Alexis Miers joined us via zoom to highlight points in the counselors' report.
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5. PRINCIPALS’ REPORTS
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5.1. Mrs. Morgan Elementary Report
Discussion:
Mrs Morgan went through her report for the board. She mentioned there have been field trips, a visit from the fire department, a PTO meet and eat, and piloting some new ELA curriculum.
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5.2. Mr. Shada's Activity Report
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5.3. Mr. Pfingsten's Secondary Report
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6. SUPERINTENDENT’S REPORT
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6.1. Renovation and Addition Update
Discussion:
Todd K with DLR will be replacing Cody as our rep. Cody has taken a different role with a different company.
Andrew with Boyd Jones updated the board on the progress of construction around the building and the addition. |
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6.2. Discussion of PLC/Late Start on Friday Morning
Rationale:
The Friday Morning Situation for late start is very difficult to manage for elementary students. The situation and proposed changes (early out) were discussed as follows:
Discussion:
The admin and board discussed the value and necessity of the PLC meetings but the difficulties this causes for our paras to figure out what to do with elementary students at this time. The admin team will continue to visit about this and bring information back to the board at the next meeting.
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6.3. Thriving Moments
Discussion:
Dr Lewis thanked some staff for helping in the kitchen last week and she gave a shout out to the counselors and how proud we are of that team.
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6.4. Discussion on Bus Rebate Program and Transportation Needs
Discussion:
With the Bus Rebate Program, we have 2 buses eligible to have 25% of their replacement cost covered if we decide to replace them. This is not a permanent program but only happens occasionally. Dr Lewis will get quotes about what 2 new buses will run.
She will also come back with information on a new van or SUV as this was approved in the 2021-2022 budget. Matt O'Daniel will also see what low prices he can find on vehicles. |
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6.5. Discussion of March Board Meeting Date and Time
Discussion:
Dr Lewis has a schedule conflict with the March board meeting. The board approved to change this meeting to March 7. Appropriate notice will go out before the meeting.
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6.6. NASB and NRCSA Updates
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6.7. State Education Conference Registration Open
Discussion:
All board members will try to go to a part of this meeting except Chase, who will be unavailable.
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Negotiations Committee
Discussion:
The committee will need to set a date to meet before the end of October.
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7.2. Professional Development Sharing
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8. UNFINISHED BUSINESS
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8.1. Discuss, Consider, and Take Necessary Action to Adopt NASB Superintendent Evaluation Instrument
Action(s):
No Action(s) have been added to this Agenda Item.
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9. NEW BUSINESS
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9.1. Discuss, Consider, and Approve Purchase of Deep Freeze Network Protection
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is a license for a 3-year subscription for computer programs. This will also allow Dan Larson to push out updates without touching each individual machine as well as monitor student activity on their computers.
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9.2. Discuss, Consider, and Take Necessary Action to Revise Policy 3130-Purchasing Policy to Increase Superintendent Spending Limit as discussed
Rationale:
A poll of our conference school districts and accessing the board policies from area schools indicate that most school have limits in the $10,000-20,000 rather than our current $5,000. Some examples:
Louisville: $10,000 Fort Calhoun: $10,000 DC West: $20,000 Logan View: $15,000 Yutan: $10,000 Cedar Bluffs: $10,000
Action(s):
No Action(s) have been added to this Agenda Item.
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9.3. Discussion on Fuel Tank Proposals
Discussion:
It was brought to our attention by Knudsen's that there will be regulations and requirements for government/school that will need to be met by the State Fire Marshall. We will look more into this requirement before presenting proposals to the board.
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9.4. Discuss, Consider and Approve 30 Laptop Computers for $9990 to be paid/reimbursed with eRate funding
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This is eRate money waiting for us so we just need formal approval
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9.5. Review and Discuss Board Policies 3200-3571:
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9.6. Discuss, Consider, and Approve Purchase of Additional Materials to Pilot ReadyGen ELA Curriculum for 3-6 as Presented
Action(s):
No Action(s) have been added to this Agenda Item.
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10. EXECUTIVE SESSION
Rationale:
The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public. |
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11. ACTION ON EXECUTIVE SESSION ITEMS
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12. ADJOURNMENT
Discussion:
Matt O'Daniel adjourned at 8:51 pm.
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