October 10, 2022 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Matt O'Daniel called the meeting to order at 7:03
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1.2. Roll Call
Discussion:
Jason Arp: Chase Kratovchil, Bruce Scheer, Matt O'Daniel, Shanon Willmott,
Aaron Pfingsten, Jacque Morgan, James Shada Dawn Lewis and Jennifer Arp were present at the meeting |
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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2.1. Minutes of the Previous Board Meeting(s)
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2.2. Monthly Financial Reports
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2.3.
Resignations: Hires: Jill Udd, Part Time Elem Para Reassignments: |
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3. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
Public comment was presented to the board and all attendees-
Many were here to ask the board to look at the Tax Levy for this year. Ideas were presented and asked about how to balance the budget (needs of the School) & (resources that are available from the tax payers) |
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4. UNFINISHED BUSINESS
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4.1. Discuss, Consider and Take Necessary Action to Adopt Property Tax Request Resolution for 2022-2023 Budget Year as Presented at Joint Agency Meeting
General Fund: $7,332,763.00 Bond Fund: $454,545.00 Special Building Fund: $0 Qualified Capital Purpose Undertaking Fund: $303,030.00
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Matt O'Daniel asked Dr Lewis to share and go over all of her budget documents again for all present. Dr Lewis spoke on the budget document that will be provided to the state. She spoke of the necessary cash reserves, and the high balance in the depreciation fund last year. Deprecation was spent on funding the new building project, and a $750,000 transfer. The need will be this year to rebuild the necessary cash reserves back to protect the school throughout on finances that will occur throughout the year for spending and salaries. Went over budget significantly in transportation due to higher costs from last year for fuel and parts.
Significantly reduced some of the spending in accounts on the budget to get us lower for the tax asking for this year. We were able to use some Essers (grant funds) funds last year that helped offset the costs from the 21-22 year. Money from the depreciation fund was spent on the new building new addition to help with the need to ask for a bond (which would have made the tax levy much higher last year) Dr Lewis reminded everyone that this information was all presented and posted in August and September that the board approved the budget back in August. All info was posted prior to the special tax earning and the County tax hearing in Blair. Budget process is actually a year round event- all things are looked at throughout the year- putting together a budget takes all year and trying to be responsible to the tax payers and their needs. Matt O'Daniel discussed to the board all the meetings that were held and workshops throughout the year. Reminded the board of all that has taken place and the voting that has already been done to approve the budget for the 22-23 year. Intent was as a board to approve the levy, at the special meeting in early Sept. These numbers were not the initial numbers that were presented and those numbers were reworked at and new numbers were brought to the board. So the numbers that have been presented are the middle ground numbers. |
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5. CURRICULUM/INSTRUCTION REPORTS
* SPED *Title 1
Discussion:
Mrs. Morgan presented the Sped report to the board.
Leslie Gubbels, Jenn Christensen, Amanda Dennis presented to the board about Title 1 and interventionist. |
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5.1. SPED Report
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5.2. Title 1 Report
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6. PRINCIPALS’ REPORTS
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6.1. Mr. Shada's Activity Report
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6.2. Mrs. Morgan's Elementary Report
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6.3. Mr. Pfingsten's Secondary Report
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7. SUPERINTENDENT’S REPORT
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7.1. Discuss and Establish Time and Date for January Community Engagement Meeting
Discussion:
Board decided they wanted to have a community engagement meeting once the new board memebers were seated.
January 30, 2023 for community engagement meeting for board memebers and administration. |
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7.2. Discussion of Possible of Single Audit Requirement due to Amount of Federal Fund Expenditures in 21-22
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7.3. Review of Superintendent Evaluation Procedures and Timeline
Discussion:
Superintendent evaluation time line Dr Lewis will get her self evaluation- First of November board memebers will receive their evaluations, and will be required to be turned in by December 1st.
Board members need to be on the look out in their emails for the evaluation. |
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7.4. Review of Student Enrollment
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8. COMMITTEE AND REPRESENTATIVE REPORTS
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8.1. Negotiations Committee
Discussion:
Dates that would work for AEA comittee include:
October 17 October 25 October 27 November 1 date would work for our board members |
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8.2. Professional Development Sharing
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9. NEW BUSINESS
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9.1. Discuss and Consider Therapy Animal Policy (1270) on Second Reading
Action(s):
No Action(s) have been added to this Agenda Item.
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9.2. Discuss and Consider Credit Card Use Policy (3205) on Second Reading
Action(s):
No Action(s) have been added to this Agenda Item.
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9.3. Discuss and Review Policies 5201-5414:
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10. ADJOURNMENT
Discussion:
Matt O'Daniel adjouned the meeting at 8:37pm
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