Public Meeting Minutes: July 14, 2014 at 7:00 PM - Board of Education Regular Meeting

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July 14, 2014 at 7:00 PM - Board of Education Regular Meeting Minutes

July 14, 2014 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Kathy Rhea addressed the board on the topic of band polo shirts and she encouraged the district to pursue the possibility of Arlington students participating in Fremont Public School's school to career welding program with Metro.
2.1. FBLA Update - Trevor Koger
Discussion:  Trevor Koger shared successes and learning experiences from the recent FBLA National competition and thanked the board for their support indicating that the trip cost $13,000 of which $5000 was school funds and the rest fund raised by the chapter.
3. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Greg Sampson and a second by Shanon Willmott.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
3.1. Minutes of the Previous Board Meeting(s)
3.2. Monthly Financial Reports
3.3. Claims (Check Register)
3.4. Special Fund Transfers
Rationale:  Employee Benefit Fund   BSBC Health Insurance   $7,237.60
Bond Fund   Union Bank & Trust   Annual Fee        $524.00
3.5. Hot Lunch Report
3.6. Activity Report
4. CURRICULUM/INSTRUCTION REPORTS
Discussion:  No reports
5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  Tabled this month.
6. PRINCIPALS’ REPORTS
Discussion:  No reports this month.
7. SUPERINTENDENT’S REPORT
7.1. Welcome back on August 6, 2014
Discussion:  Board is invited to attend the staff opening session on August 6, 2014 at 8:00 a.m.
7.2. Budget Meetings
Discussion:  Discussed and scheduled a budget workshop for the public at 6:00 p.m. prior to August board meeting to provide opportunity for engagement prior to adopting the budget in September.
7.3. NASB Board of Director Nomination
Discussion:  There is an opening on the NASB Board of Directors that board members are eligible to pursue.
7.4. Sound System Upgrades
Rationale:    
Discussion:  A new sound system will be installed at the FB field with the old system being moved to the baseball field. Booster Club is helping to fund the purchase.
7.5. Bus Routes
Discussion:  The number of option enrollment students from Fremont has been the impetus to extend a bus route to provide for a bus pick-up on the east edge of Fremont.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
Discussion:  Chairperson Willmott indicated that they would be scheduling an August meeting.
8.2. Buildings and Grounds Committee
Discussion:  Chairperson Sundberg presented written report for consideration.
8.3. Finance Committee
Discussion:  The committee scheduled a meeting for July 21 at 6:00 p.m.
8.4. Negotiations Committee
Discussion:  Chairperson Sampson reported that the process for next year will begin soon.
8.5. NASB Legislative Representative
Discussion:  Micheal Dwyer provided an update on upcoming meetings and the progress of Senator Sullivan's 'Educational Visioning' bill.
8.6. Professional Development Sharing
Discussion:  Sampson shared information on safety equipment and other safety procedures being reviewed by other districts.
9. UNFINISHED BUSINESS
9.1. Discuss and consider the implementation of crossing guards.
Discussion:  Johnson shared observation notes by the safety committee and committee meeting notes pertaining to cross walks. Shanon Willmott expressed that she believes that a stronger presence is necessary before and after school during high traffic times around the campus to redirect students. Johnson indicated that she would take this back to committee for further review.
10. NEW BUSINESS
10.1. Discuss and Consider contracting with Trane to provide professional services and products for upgrading HVAC systems.
Discussion:  Trane representatives Dave Raymond and Brent Jackson presented information on development of a master plan for updating HVAC. They suggested that after completing a master plan that the board might consider designing project phases to complete the comprehensive update over the course of a few years as funds are available. An estimate for total campus is around 2 million. The master planning for this project would be $25,000.
10.2. Discuss, Consider and Take Necessary Action to amend Policy 5008 Attendance on first reading
Rationale:  a.  Review Policy 5008 Attendance

b.  Hold a public hearing to discuss, consider and receive input on the proposed attendance policy.  The public will be given the opportunity to present information and opinions on the proposed attendance policy.

c.  Discuss, consider and take necessary action to amend Policy 5008 Attendance.
Discussion:  Board members had concerns about the clarity of the policy and indicated that it would better serve parents if it were revised to provide more specific information. President Dwyer opened a public hearing at 8:18 p.m. to take public input on the policy. Hearing no input the public hearing was closed at 8:19 p.m. The board directed Superintendent Johnson to revise the wording for consideration next month. Action on the policy was tabled for this month.
10.3. Discuss, Consider and Take Necessary Action to adopt a resolution authorizing a supplemental agreement to the active agreement with Civil Solutions for the Safe Routes Project.
Action(s):
Motion to adopt the resolution as presented Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.4. Discuss and Consider the 2013-2014 Annual Transportation Report.
Discussion:  Repair costs for buses were higher this year which drives the operating cost upward. The building and grounds committee will investigate feasibility of outsourcing busing.
10.5. Discuss, Consider and Take Necessary Action to approve the 2014-2015 bus shuttle agreement with St. Paul's Lutheran School.
Action(s):
Motion to approve the school bus shuttle agreement with St. Paul's Lutheran Church and School at a cost of $1.26 per mile and according to all other terms set forth in the agreement as presented Passed with a motion by Matt O'Daniel and a second by Shanon Willmott.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.6. Discuss and Consider upgrades to the camera security system.
Discussion:  The upgrades include upgrade from analog to IP/HD and install additional cameras for total coverage of exterior perimeter as well as relocation of old cameras to interior spots. Questions arose about the storage capacity and options. This will be an action item next month.
10.7. Discuss, Consider and Take Necessary Action to approve 2014-2015 breakfast and lunch prices.
Action(s):
Motion to approve 2014-2015 breakfast prices of $1.30 and lunch prices of $2.15 (elem) and $2.40 (MS/HS) Passed with a motion by Micheal Dwyer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.8. Discuss, Consider, and Take Necessary Action to hire a preschool paraprofessional.
Action(s):
Motion to hire Alexandria Gordon as a preschool paraprofessional Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.9. Discuss, Consider, and Take Necessary Action to hire a paraprofessional.
Action(s):
Motion to hire Tina TenEyck as a special education/regular education paraprofessional Passed with a motion by Shanon Willmott and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.10. Discuss, Consider, and Take Necessary Action to hire a bus driver
Action(s):
Motion to hire Monte Hanel as a regular bus driver Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.11. Discuss, Consider and Take Action to amend Tobacco Policy 1120 on first reading.
Action(s):
Motion to amend Tobacco Policy 1120 on first reading as presented Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.12. Discuss, Consider, and Take Necessary Action to amend Procedures - Bidding Construction Projects Policy 3540 on first reading.
Action(s):
Motion to amend Policy 3540 Bidding Construction Projects on first reading as presented Passed with a motion by Greg Sampson and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.13. Discuss, consider, and take necessary action to amend Arlington Public Schools Safe Pupil Transportation Plan Policy 5506 on first reading.
Action(s):
Motion to amend Policy 5506 Safe Pupil Transportation Plan on first reading as presented Passed with a motion by Micheal Dwyer and a second by Shanon Willmott.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.14. Discuss, consider, and take necessary action to amend Student Discipline Policy 5101 on first reading.
Action(s):
Motion to amend Policy 5101 Student Discipline on first reading Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Procedures for long term suspension and expulsions are spelled out in handbooks.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  8:57 adjourned.
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