December 12, 2022 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Matt O'Daniel called the meeting to order at 7:00
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1.2. Roll Call
Discussion:
Jason Arp: Present, Cassie Flesner: Present, Chase Kratochvill; Present, Matt O'Daniel; Present, Bruce Scheer; Present, Shanon Wilmott; Present
Also Present were Principles Jacque Morgan, Aaron Pfingsten, Superintendent Dawn Lewis and Recording Secretary Jennifer Arp James Shada was absent due to home JH Boys Basketball games. |
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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1.5. Recognition of Outgoing Board Member Bruce Scheer
Discussion:
Plaque was presented to Bruce Scheer for his service to the Arlington School Board- The board thanked Bruce for his 8 years of service.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated. |
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2.1. Mr. Ethan Porter to address the board on Foreign Exchange Student Policy (5007)
Discussion:
Mr. Porter asked to address the board about the Foreign Exchange policy - Mr Porter said that he contacted the State Board of Education and our policy was directly discriminatory towards select people, due to families that have children that have aged out of school, can not have children, single parents, and other particular family situations. He urged the board to take a look at the policy and to make changes.
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
Discussion:
Lou's Sporting Goods Bill was a larger bill this month- it is a bill that is for all the new football uniforms, helmets, and girls' wrestling start up uniforms and warm-ups.
Attached are updated activity balances to reflect the correct starting balances for the 2022-2023 school year per the final audited amounts after the audit was finished. |
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3.3.
Resignations: Jamie Halladay, High School Para Hires: Reassignments: |
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4. CURRICULUM/INSTRUCTION REPORTS
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4.1. Review of Nebraska Education Profile Information for APS
Discussion:
Tashia Wolf presented Data and information on the school testing data from 2022
Highlighted Professional Development amongst the staff and growth in our educational professions, Team meetings are being held with each teacher/grade level to discuss curriculum, instruction, data and behaviors. The curriculum is in the adoption phase for Business, Industrial Tech, and Agriculture, will have more info presented later on as the curriculum needed for these classes is not as much books - but bigger ticket items to help with the teaching of skills in these classes. Mrs. Wolf discussed what we might be lacking in testing and working with the teachers to fill those gaps. |
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4.2. Language Arts
Discussion:
Mr. Jacob Duhey presented the Language Arts Report to the board.
Mr Duhey highlighted the curriculum and how the new curriculum has been affecting the students. Some of the students are challenged to do some creative writing, argumentative writing and informative writing and use more skills. |
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4.3. 3rd Grade
Discussion:
Mrs. Kylie Winslager presented the 3rd grade report to the board.
Mrs. Winslager reported on the multi-cultural aspect of the curriculum (myView) Highlighted some of the incentives and things that the students do daily to help get them ready for the upper level of Elementary. Our 3rd grade still does cursive, which most school districts do not do anymore. Lots of classroom participation and incentives to reward goals being met and achievements. |
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5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:
Dr Lewis reviewed the Annual District plan
-received a donation from alumni- to support some intervention training. The donation will be used for this training. -Another grant was received for some musical microphones, from Cox Communications. Microphones will be used for the musical and will improve the sound quality. -Kitchen funds will be used to update and renovate the kitchen, equipment has been purchased and will be installed over Christmas break. Some of the renovations, will have to happen over summer break as there will be more detailed work needed. -Therapy animal policy has been a huge success to our students, having a therapy animal helps allows some students open up more when talking to our therapy. Students tend to connect with the animal and will open the lines of communication. |
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6. PRINCIPALS’ REPORTS
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6.1. Mrs. Morgan's Elementary Report
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6.2. Mr. Pfingsten's Secondary Report
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6.3. Mr. Shada's Athletic Report
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7. SUPERINTENDENT’S REPORT
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7.1. Review of ALICAP Inspection Report
Discussion:
Dr Lewis reviewed the ALICAP insurance inspection report. Representative was sent out and did the walk through the school for the annual review of the building and grounds looking for anything that needs to be updated or focused on fix and repair.
Items were pointed out that were fixed from the last report- there were recommendations made for things that the school to help reduce any issues in the future. |
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7.2. NASB and NRCSA Monthly Updates
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7.3. Discussion of Superintendent Contract Renewal Timeline
Rationale:
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7.4. Expression of Gratitude for Buchardt and AEF Donation to LETRS Training
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7.5. Discuss Installation, Capacity, and Use Guidelines for the Fuel Tank at the Bus Barn
Discussion:
Fuel tank at bus barn:
Fuel tank is installed, electrical hooked up, and fuel meter is running, fuel will be brought in to fill the tank. Meeting on Thursday to go over the needs of the Village and EMS Services- share use of the tank. Will discuss the needs and what the fees will need to be addressed with the other two departments. |
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7.6. Enrollment Report
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7.7. Review of Annual Report
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8. COMMITTEE AND REPRESENTATIVE REPORTS
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8.1. Finance Committee
Discussion:
Met with the Auditor on Dec 6th to go over the audited figures-
Mr. O'Daniel noted that it was good conversation with the Auditor, but nothing was flagged and nothing was concerning to the Auditor. |
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8.2. Negotiations Committee
Discussion:
Mr. O'Daniel discussed the negotiations at this time, there has only been two board members meeting with the AEA at this time with Bruce Scheer leaving the board. There has been good discussion and talks on the negotiations.
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8.3. Professional Development Sharing
Discussion:
Many board members attended the State Ed conference in November- the two newest board members attended and were very impressed and talked about the all the factors they didn't realize were pushing our schools to be better.
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9. UNFINISHED BUSINESS
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9.1. Discussion of Community Engagement Meeting to Be Held January 30, 2023
Discussion:
The board is looking to make this meeting more collaborative with the community patrons that will be there.
Suggested to keep meeting to 2 hours- poll the community to see what is important to them. (really want to get community feedback- not just talking at the audience for 2 hours) Possibly make this a presentation on school finance and budget-seems to be the most widely sought after topic. Get feedback from the community to find out what type of conversation will be desired at this meeting? Mr O'Daniel will put together some survey questions, and go over them with the board at the January meeting Asked all board members to put together a list of 5-6 community members they would like to see at the meeting, each board member will be asked to get those participants to come to the meeting. |
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10. NEW BUSINESS
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10.1. Discuss and Consider Contract with Walsworth for Yearbook
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The company has been letting us run at a deficit for the past 3 years in hopes that we would be able to come back with bigger funds to make up the deficit. We have been running in the negative for quite some time. The actual amount that was owed to the company is about $24,000. They will let us settle up with 3 payments of $5000 per year. Walsworth had never actually asked us to pay the negative amounts in the past- that is why it has grown so much.
This will be in addition to the regular contract that we will have with Walsworth. Yearbooks don't make any money each year- the cost of a yearbook is $50 and that is what we charge each student. The ad sales will help with the production costs of the yearbook, and then the sales of the actual books will cover the cost of the books themselves. |
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10.2. Discuss, Consider and Take Necessary Action to Approve Audit/Financial Statements for 2021-2022 Fiscal Year
Rationale:
Copies for Board Members will be available at the board meeting
Action(s):
No Action(s) have been added to this Agenda Item.
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10.3. Discuss and Consider Superintendent Evaluation
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. O'Daniel, went over the process of the evaluation and spoke to how well of a program this is for us, and the board agreed that this was a great move to use this program.
This is an opportunity for the board to identify areas for growth in the evaluations as well as Dr Lewis with the self evaluation. The board and Dr Lewis both identified two areas that will need to be addressed and worked on- Budget management and Professional Development were the two that both parties addressed. Mr. O'Daniel highlighted that the working relationship between the Superintendent and the board was a really well meshed working relationship. |
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11. EXECUTIVE SESSION
Rationale:
The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public. |
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12. ACTION ON EXECUTIVE SESSION ITEMS
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13. ADJOURNMENT
Discussion:
Matt O'Daniel adjourned the meeting at 9:00pm
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