June 12, 2023 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Matt O'Daniel called the meeting to order at 7:00pm
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1.2. Roll Call
Discussion:
Jason Arp : Present, Cassie Flesner: Present, Brian Laaker: Present, Chase Kratochvil: Present, Matt O'Daniel, Present, Shanon Willmot: Present,
Also Present were Superintendent Dr Lewis, Principal Aaron Pfingsten, Principal James Shada, Principal Jacque Morgan, and recording secretary Jennifer Arp |
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
Nancy Penke was here to address a policy- about negotiations. Asked for clarification on the policy #? About using an outside person for negotiations, Mr. O'Daniel addressed the question, and said he would get her an answer. He stated he would get her the policy and its description. Dr Lewis stated that the policy was in place to be able to hire someone outside the school if needed to help with negotiations.
Maggie Pfiffer, a citizen of Arlington, spoke about bus drivers, and stated that she was upset about the possibility of hiring outside services for bus services. She spoke about the fact that the bus drivers have been loyal to the school for quite some time, and we will lose lots of support from our community. She stated that most people in the community are unaware of the situations that are happening in the school. |
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
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3.3.
Resignations: Hires: Reassignments: |
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4. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:
Dr. Lewis went over the annual district plan and board goals.
Budget will be supported by new law passed by the state, and special education reimbursement, and growth projections- we would like to stay under the allowable amount for our budget to grow so that we don't have to exceed the growth- for the upcoming year were discussed. Education foundation is looking to purchase a digital yearbook for the entrance of the high school in the hallway. More discussion will be needed to get more quotes and discuss with technology director to make sure this project will work well for us. Consideration for moving from Cognia to Frameworks for our accreditation will help with cost and efficiency. Several Teams have been to some mental health conferences this summer working on getting some funding for some projects to better the school and students. |
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5. PRINCIPALS’ REPORTS
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5.1. Mr. Pfngsten's Secondary Report
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5.2. Mrs. Morgan's Elementary Report
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5.3. Mr. Shada's Athletic Report
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6. SUPERINTENDENT’S REPORT
Discussion:
Dr. Lewis talked to the current legislative report on bills in session- and those that passed.
The LB705 (Christmas Tree Bill) passed and many of those items will be in the policies later on in the meeting.(in the board policies to be discussed.) Many items were in this bill- |
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Professional Development Sharing
Discussion:
Buildings and grounds meet before the meeting tonight 6/12/2023 @6:30, and will be discuss the items on the agenda for later review.
Matt and Chase shared some info from their board leadership conference and what they learned. |
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8. UNFINISHED BUSINESS
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8.1. ↵Discuss and Consider Policy 6930 and Appendices--Opioid Overdose Prevention and Response on Second Reading
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Discussion included- board was presented in May with this policy. THis Policy was also presented by the newest suggestions by the law firm to consider adding.
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9. NEW BUSINESS
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9.1. Discuss, Consider and Take Necessary Action to Approve Increased Storage Capacity and Fix Drainage in the Kitchen to Be Paid with Hot Lunch Excess Reserve Funds
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Have been working on these repairs throughout the year to get these things done. The repairs on these projects over the summer with no one here.
** Dry storage will be added into the boiler room, where some demo was done sooner this year. Giving the kitchen an opening in the wall with a storage area in that boiler room. Some drainage tiles also need to be repaired. There were estimates given by 3 companies- |
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9.2. Discuss, Consider and Take Necessary Action to Approve Contract to Remove Old Boilers to Be Paid from General Funds in Facilities
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Discussion was had on the boilers and they need to be moved. Chillers were removed about 6 years ago, and with the boilers are removed that would provide some extra storage for items that are in the school and needing space to be stored away for use. These are things that are used regularly and need to be able to get to.
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9.3. Discuss, Consider, and Take Necessary Action to Approve Purchase of Refrigerator and Freezer to be Paid From Hot Lunch Excess Reserve Funds
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
This equipment will go into the storage room, to help with storage and opening up the kitchen area in the main work area.
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9.4. Discuss, Consider, and Take Necessary Action to Approve 22-23 Audit Engagement Documents:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Audit will not cost more that $29,200 (single audit if needed will be $9,200 (if we are not under the threshold of government funds of spending) So Audit will be about $20,000
There are many new requirements that have to added per state requirements so this will require more work and time on the auditor's part. Seperate procedure letters will need to be included for student attendance and testing on data basis. |
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9.5. Discuss and Consider MANDATORY Policy Updates on First Reading:
Discussion:
Tonight is the first reading of many new policies- these are mandatory updates/changes to these policies.
Dr. Lewis went over briefly the changes are for these specific polices- Policies are attached for board members to go over and inform themselves with this info for next months meeting. |
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9.6. Discuss and Consider OPTIONAL Policy Updates:
Discussion:
First reading of these policies- board will be looking at them again for next month.
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10. ADJOURNMENT
Discussion:
Matt O'Daniel adjourned the meeting at 8:41pm
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