Public Meeting Minutes: September 8, 2014 at 7:00 PM - Board of Education Regular Meeting

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September 8, 2014 at 7:00 PM - Board of Education Regular Meeting Minutes

September 8, 2014 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
Discussion:  The regular meeting was opened at 7:25 p.m. by President Dwyer.
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
2.1. Recognize Harris Payne to present award to Barry Jurgensen who has been chosen as the Nebraska History Teacher of the Year.
Discussion:  Harris Payne, Nebraska Department of Education was on hand to recognize Barry Jurgensen for being selected as the Nebraska History teacher of the year. Kathy Rhea asked for clarification on how roofs and other items are prioritized and for the boards decision on how they will address HVAC.
3. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
3.1. Minutes of the Previous Board Meeting(s)
3.2. Monthly Financial Reports
Rationale:  Employee Benefit Fund-BCBS Health Insurance  $7,237.60(July), $7,237.60 (August)

Depreciation Fund   McKinnis Roofing $64,341  Roof Repair
 
3.3. Claims (Check Register)
3.4. Special Fund Transfers
Rationale:  General Fund to Benefit Fund for the purpose of paying health/dental insurance premiums.   $84,395

General Fund to Depreciation Fund for the purpose of purchasing textbooks, site
improvements to include  roofs, HVAC, security upgrades, and drainage project.                   $650,000
3.5. Hot Lunch Report
3.6. Activity Report
4. CURRICULUM/INSTRUCTION REPORTS
5. REVIEW OF ANNUAL DISTRICT PLAN
6. PRINCIPALS’ REPORTS
Discussion:  Mr. Farber responded to questions about why we no longer work with Logan View to coop students in FFA and what FFA opportunities Cedar Bluffs has extended to our students. Mr. Fritson responded to questions from the board about how student achievement data is being used internally and about the practices being used to encourage students to improve on their test results regardless of their performance level. Mrs. Willmott requested that we continue to study the revenue from passes and entertain the possibility of reducing family pass prices as a means to increase sale of passes.
7. SUPERINTENDENT’S REPORT
7.1. Regional Meeting
Rationale:  Regional Meeting:
October 1, 2014
Regency Marriott in Omaha
$70 registration/$20 cancellation fee
4:45 p.m.  Registration
5:00 p.m.  Opening Session
7:25 p.m.  Dinner and Awards
Discussion:  The board discussed who would be able to attend this meeting on October 1, 2014 in Omaha.
7.2. State Education Conference
Rationale:   
7.3. Parent Teacher Conference time change
Discussion:  The FB game with Boys Town is in conflict with the PTC scheduled for the evening of Thursday, October 23. The administration with recommendation by calendar committee has decided to move conference times to be after school/early evening.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
8.2. Buildings and Grounds Committee
Discussion:  Mrs. Sundberg shared a written summary of committee minutes and she conveyed the process for prioritizing facility needs.
8.3. Finance Committee
Discussion:  Mr. Dwyer thanked the committee for the time they spent on budget preparation and expressed thanks to citizens for their participation in the budget workshop.
8.4. Negotiations Committee
8.5. NASB Legislative Representative
8.6. Professional Development Sharing
9. UNFINISHED BUSINESS
9.1. Discuss, Consider and Take Necessary Action to amend Policy 5008 Attendance on second reading.
Action(s):
Motion to amend Policy 5008 Attendance on second reading Passed with a motion by Shanon Willmott and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
9.2. Discuss and consider the Community Engagement process.
Rationale:  1.  Identify outcome goals for this community engagement process which will help to identify the questions.
2.  Identify the questions to be asked.  Two questions per 90 minute session is typical. 
3.  Develop list of whom to invite.
Discussion:  The board reviewed the goals that they hope to achieve from implementing a community engagement process, discussed meeting format, identified the questions to be asked, identified stakeholders to invite, and discussed advertising the activity.
9.3. Discuss and Consider the process of evaluating and upgrading HVAC.
Discussion:  The buildings and grounds committee has developed preliminary plans on how to approach this process and Mrs. Johnson shared those plans with the board. The committee plans to interview and select an engineer. The committee will work with the engineer to do a needs analysis and develop plans/approaches for the board to consider in response to the needs analysis. The intent is to have a time frame that would allow for work next summer.
10. NEW BUSINESS
10.1. Discuss, Consider and Take Necessary Action to approve the 2014-2015 district budget.
Action(s):
Motion to approve the 2014-2015 District Budgets as listed: General Fund $8,391,276; Depreciation Fund $802,867.11; Employee Benefit Fund $89,000; Activities Fund $330,000; School Lunch Fund $324,850; Bond Fund $846,714.50; Special Building Fund $327,870.95 Passed with a motion by Micheal Dwyer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.2. Discuss, Consider and Take Necessary Action to approve the 2014-2015 tax request resolution.
Rationale: 

2014-2015 Tax Request (Exhibit A)

Funds:         2014-2015 Approved                 Tax Rate
General         $5,901,056.51         1.028529
Bond           $510,282.32           0.088940
Special Bldg.   $115,906.06           0.020202

Action(s):
Motion to approve the resolution which establishes the 2014-2015 tax request as presented Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.3. Discuss, Consider and Take Necessary Action to approve an amendment to the 2014-2015 Master Agreement.
Rationale:  There was an incident last spring that caused concern about the language providing the desired protection.  The amendment ensures that certificated staff are provided workers compensation protection for extra duty assignments that are outside the normal work hours whether those duties are compensated or uncompensated. 
Action(s):
Motion to approve the amendment as presented Passed with a motion by Greg Sampson and a second by Shanon Willmott.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  There was an incident last spring that caused concern about the language providing the desired protection. The amendment ensures that certificated staff are provided workers compensation protection for extra duty assignments that are outside the normal work hours whether those duties are compensated or uncompensated.
10.4. Discuss, Consider, and Take Necessary Action to approve an amendment to the 2014-2015,2015-2016 Para-Educator Negotiated Agreement.
Rationale:  The amendment ensures that classified staff are provided worker compensation protection for duties performed at extra curricular events that are outside the normal work hours whether those duties are compensated or uncompensated.
Action(s):
Motion to approve the amendment as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.5. Review, Discuss and Consider Policies 9000-9140.
Rationale:  Series 9000 Bylaws of the Board
A.  Board Authority  
    9000  General Statement                              9010 Limits of Authority
B.  Board Members
    9100  Legal Description                                 9110  Number of Members, Terms of Office
    9120  Officers                                               9121  President
    9122  Vice President                        9123  Treasurer
    9124  Secretary                                            9125  Attorney
    9126  Auditor                                               9127  Individual Members
    9130  Remuneration and Reimbursement       9140  Removal From Office
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  The meeting was adjourned by President Dwyer at 8:36 p.m.
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