February 12, 2024 at 7:00 PM - Board of Education Regular Meeting
| Minutes | |
|---|---|
|
1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
|
|
|
1.1. Call Meeting to Order
Discussion:
Chase Kratochvil called the meeting to order at 7:00pm
|
|
|
1.2. Roll Call
Discussion:
Jason Arp: Present, Cassie Flesner: Present, Chase Kratochvil: Present, Brian Laaker: Present, Matt O'Daniel: Present, Shanon Willmott: Present
Aaron Pfingsten, HS Principal, Jacque Morgan Elem Principal, Dawn Lewis, Superintendent and Jennifer Arp, Recording Secretary, were present as well. James Shada was absent for the first part of the meeting due to an activity at school- arrived at 7:39pm. |
|
|
1.3. Pledge of Allegiance
|
|
|
1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated.
Discussion:
|
|
|
3. CONSENT AGENDA
|
|
|
3.1. Minutes of the Previous Board Meeting(s)
|
|
|
3.2. Monthly Financial Reports
|
|
|
3.3.
Resignations: Colter Mattson, 5-6 Grade Classroom/Head Football Hires:
|
|
|
4. CURRICULUM/INSTRUCTION REPORTS
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chaleigh Mattson was present for the 1st grade to present and answer any questions.
Eric Daigle was present for Industrial Arts. |
|
|
5. PRINCIPALS’ REPORTS
|
|
|
5.1. Dr. Morgan's Elementary Report
|
|
|
5.2. Mr. Pfingsten's Secondary Report
|
|
|
5.3. Mr. Shada's Activity Report
|
|
|
6. SUPERINTENDENT’S REPORT
Discussion:
Dr. Lewis reviewed her attachments on Arbor Family Counseling usage report, enrollment report, community engagement report, and gave the board some of the legislative updates.
|
|
|
6.1. Review Semi-Annual Arbor Family Usage Report
|
|
|
6.2. Review Enrollment Totals
|
|
|
6.3. Review Community Engagement Meeting Report from NASB
|
|
|
6.4. Recap Board Retreat
|
|
|
6.5. Review Final Report Rule 10 Compliance Visit
|
|
|
6.6. NASB and NRCSA Updates
|
|
|
6.7. Legislative Updates
|
|
|
7. COMMITTEE AND REPRESENTATIVE REPORTS
|
|
|
7.1. Committee for American Civics
Discussion:
Meet Monday 2/12/2024 before the regular board meeting and discussed the math adoption for the 24-25 school year.
|
|
|
7.2. Buildings and Grounds Committee
Discussion:
Met in January and took a tour and talked through things in the building that needed immediate attention. The committee decided on one project that needed addressing, and will vote on it this evening. There are many smaller things that need attention, but costs are low and under the $10,000 threshold, so these items will be addressed and updated and fixed as the year goes along.
|
|
|
7.3. Negotiations Committee
Discussion:
Have met with the AEA, and finalized the 24-25 negotiated agreement, and there will be an action item tonight as well, for negotiations.
|
|
|
7.4. Professional Development Sharing
Discussion:
Chase Kratochvil, Cassie Flesner, and Dr. Dawn Lewis went to the New board president/member workshop in Kearney on Monday Feb 5th.
Many questions were answered about leadership and what is expected on a school board. All members present felt like they had learned things and had great group discussions. |
|
|
8. UNFINISHED BUSINESS
|
|
|
9. NEW BUSINESS
|
|
|
9.1. Discuss, Consider and Take Necessary Action to Approve Estimate to Re-Finish the Competition Gym Floor
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The competition gym floor needs to be refinished. The floor project has been a budgeted item and money has been set aside in the budget already.
The current floor is approximately 10 years old. Estimated costs are under what was budgeted. |
|
|
9.2. Discuss, Consider and Take Necessary Action to Approve Special Education/Student Services Director Contract
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Lewis went over this new position that was approved by the board. The position is to be filled by an internal staff member, Sarah Sharp. 80% of this salary is reimbursable back to the school by the state.
|
|
|
9.3. Discuss, Consider, and Take Necessary Action to Approve 2024-2025 Negotiated Master Agreement with Certificated Staff
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Changes:
|
|
|
9.4. Discuss, Consider and Approve Changes to the Extra Duty Schedule as Determined by Committee
Action(s):
No Action(s) have been added to this Agenda Item.
|
|
|
9.5. Discuss, Consider and Take Necessary Action to Approve HVAC replacement of Gym, Concession, and Library Rooftop Units
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Lewis went over the proposal for the HV/AC replacement for 3 older units at the school. (Competition Gym, Concessions, and Library unit) They gave us a few different bids on a couple of different units/brands.
All the information is provided in the proposals. Recommendation from our maintenance and Dr. Lewis is to go with the YORK Brand proposal. Work is looking like it could be 24 weeks out, being presented tonight to get things moving so work can begin as soon as supplies are available. |
|
|
9.6. Discuss, Consider, and Take Necessary Action to Approve Purchase of Math Curriculum as Detailed :
K-6: Envisions 7 year Subscription (To Be Paid From General Educ) 7-12: Big Ideas (To Be Paid From General Educ) Special Education: Touch Math (To be Paid from SPED) Interventions: (To Be Paid From General Educ)
Rationale:
Budget for Curriculum Adoption in General Education: $130,000
Budget for SPED: Reallocated budget amount from purchased service not required this year ($33,000 line item, curriculum will not cost this much)
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Lewis discussed the math curriculum presented for the 24-25 school year. New curriculum is needed to be adopted every 7 years to align with new state standards. Special education currently uses current curriculum to adapt and make work for their students. Adding the curriculum for Special Education will enable them to have current curriculum for their specific classes.
|
|
|
9.7. Discuss, Consider, and Take Necessary Action on Resignation and Release from Contract of Teresa Van Beek
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Lewis reviewed the timeline of the resignation of a current staff member. A long-term sub has been hired and a replacement for the 24-25 school year has been hired. The administration is also going to be covering a class period for the remainder of the year that the school feels will be difficult to have a sub cover.
Board policy was reviewed at tonight's meeting by the board. It typically is unusual for a certificated staff member to ask to be released from the contract mid-year. This is the 3rd time over a period of time that it has been presented to the board to have a certified staff contract be released mid-year, by a company that is affiliated with teachers, and knows that they are contracted for the school year. The board members feel that having a teacher be released from a contract mid-year is not the best practice to follow going forward for the district and our students. Discussion and questions were asked and had by multiple board members presenting their thoughts on this situation and how to handle it as a district and how to not put stress on our current staff. Each member was encouraged to share their thoughts on the situation. The board felt that the accountability and binding of contracts needed to be upheld by the certificated staff. The board felt that by releasing a staff member, it makes the contract with the district seem worthless. The board feels that the certificated staff should uphold and complete the contract for the full year. They feel the contract is an assurance by the staff member to the district that this specific class or curriculum will be taught for a specified number of days as stated in the signed contract. |
|
|
10. ADJOURNMENT
Discussion:
Chase Kratochvil adjourned the meeting at 9:11pm
|