Public Meeting Minutes: October 13, 2014 at 7:00 PM - Board of Education Regular Meeting

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October 13, 2014 at 7:00 PM - Board of Education Regular Meeting Minutes

October 13, 2014 at 7:00 PM - Board of Education Regular Meeting
1. Discuss, Consider and Take Necessary Action to approve Supplemental Agreement #3 to identify a new responsible charge for the Safe Routes Project.
2. Discuss, Consider and Take Necessary Action to approve Supplemental Agreement #3 to identify a new responsible charge for the Safe Routes Project.
3. Discuss, Consider and Take Necessary Action to approve Supplemental Agreement #3 to identify a new responsible charge for the Safe Routes Project.
4. Discuss, Consider and Take Necessary Action to approve Supplemental Agreement #3 to identify a new responsible charge for the Safe Routes Project.
5. Discuss, Consider and Take Necessary Action to approve Supplemental Agreement #3 to identify a new responsible charge for the Safe Routes Project.
1. OPENING PROCEDURES
Discussion:  Meeting was called to order by Vice President Matt O'Daniel. Attendance Taken at 7:00 PM: Present Board Members: Matt O'Daniel Teri O'Flaherty Greg Sampson Luanne Sundberg Shanon Willmott Excused Board Member: Micheal Dwyer
1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Kathy Rhea statemeeting. NEA in addition to agicultural oranizations Chjadron cant et bod passed even though a need. B oard mmebers fomd a solution to that.
3. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
3.1. Minutes of the Previous Board Meeting(s)
3.2. Monthly Financial Reports
3.3. Claims (Check Register)
3.4. Special Fund Transfers
3.5. Hot Lunch Report
3.6. Activity Report
4. CURRICULUM/INSTRUCTION REPORTS
4.1. NESA Report
Discussion:  Some pieces not released to public yet. Out perfor peers across state on average across everygrade. Students scored on prficient outperformed through out each grade. Also AYP district results. Will come back in November when results can be made public. Students cohort data from 2009 to 2014 have consistenty improved on their scores. This year 100% needed to pass to meet AYP 100% Prficientcy. or safe harbor which is 10% higher than last year. Impacted by poverty in our results. Can only share percentages for privacy reasons. Hit 100% mark in several areas. All data will be brought back in November when all information can be shared with the public. Fritson shared information that wasn't embargoed to the public. Steady performance in science scores. Scale scores far surpass the minimum requirement. From 73% to 90% passing the reading part of NESA. Sampson year to year other school trend results are you looking at them and comparing what other schools are doing. Farber - We communicate at council principal meetings. Try to collaborate with our conference.
4.2. Special Education Report
Discussion:  Farber - Narrative form. Ann Jamison is Farber assistant or special education. Working on process changes with Mtss & RTI. Working with specialists in the process. Creating multi tiered systems to help kids learn. Jamison - Need to come up with a special education goal related to advanced ed. Care about the overall program. Test itself-when test in small group environment. Special ed can see the test and read the questions to the kids. Prelim data - looked at students who we offer a lot of acommondations to. Their scale scores are going up over the last 2 years. Whole group scores going up. Winning the little battles every day. To help the 100% pull them into small groups to take the NESA test. Less stress and pressure to hurry and get done. High needs students have gone from 3 to 8 students. National trend of high needs learners. More children saved at birth with disabilities and go into school system. Scott & Smith created the EAgle COOP. Using curriculum with life skills and a business base to it. Pre-make cookie jars and sell them. Spend the morning cooking.
4.3. Title I Report
Discussion:  Deb Hansen presented title I report. Goal to have all kids reading fluently by end of year. 57% are fluent. Star reading test Accelerated reading. Figure out what skill to work on and figure out lesson plan Work on fluency, comprehension. Do it in many different ways. Flash cards, manipulatives, other things. Always in small groups. No more than 5. Students move to different levels. Maybe not gain in level but gain in skill level. 46% to 88% proficient with sight words.
5. REVIEW OF ANNUAL DISTRICT PLAN
5.1. Review Plan Item 1
Discussion:  Goals - What does Board want to do with this? Go back to item #1 or do all of goal 1? Divide up and look at each over 4 months? 2 months per item #. Same process??? Take 1.1, 1.2 Identified scope & sequence. Now do the curriculum map at each grade level and identify the gaps. Health started last year. 3 or 4 people on team changed and starting again this year. Done with family consumer science and PE. Nothing with Spanish. Would need to add staff to do that Elementary spanish is not offered. No way to offer at this time. No online class available. Sampson - reword and change engaging??? Dwyer likes the word. GS engaging is not measurable. Lynn - Have a curriculum schedule with a 7 year review of curriculum. Is it as simple as ensure the curriculum map is adheared to and followed? LS review offerings to have students be engaged and as those opportunities become available explore them. Everchanging process. LJ - Continue with a plan to capture everything that is going on? or identify really what we want to focus on. SW - Identify what to Spotlight. LJ - Working on scope. Spanish not on radar sreen. SW - Talk about hiring staff member to teach spanish. LJ - Can't fund this year but continue to research. MO/SW Change to just foreign language. What languae. Make it more broad. GS - We can't suport mulitple languages. Spanish in our area the most needed foreign language. MO - 4 years of HS spanish how well prepared are the students? LJ - Depends on what university they are going to. Immersive program is worth exploring. MD - Continue the research process and expand Spanish and continue to work on health curriculum. Completioo of Lanuae arts currocu;u adption. and career readiness offerings.Health career and education career Started coversatio with fremont and ake in different path with certification Tier II funding level for career readiness courses and dual readiness courses. Tier I is the TEOSA formula. Career programs identified through career academies. MD - Broad base of people continue to push this. LS left 8:28. back 8:29 Explore career readiness programs and opportunities. MO thinks that sounds good. (Acadamies Licensing Credentialling.) 1.2 Student growth. Expand HAL - GS -? Offer 3 periods a day for HAL 5-12 grades. Mulitple offerings outside of buildings. A lot at middle level, 5-8. GS - Differentiation in class something we could improve. Kids from bottom and all levels could benefit. DF - Can now ability group students. Look at all 40 kids and try to pair with those of similar abilities. To meet needs of all kids efficiently. TEachers want to go deeper into studies. GS - Include something in regards to differentiation in the classroom. LJ - Separate tool to identify studet growth. GS - Differentiation means to idetify were child is at skill level. Then modif or deliver that curriculm based on their need with in that group. 4 or 5 different groups in math class. Allows to grow at their own rate. DF - Approach is let's spend less time teaching whole group and spend more time teaching in small group. GS - Needs to be across board to offer growth to each individual group. 8:38 1.2 Expanding HAL Offer enrichment courses 5-8. Elementary kids identified for different enrichment. Improvement of Smart Goals going well. SW - Impressed with what they've seen. Don't revisit these next month. Move to LJ - Might need to move to Board Goals.
6. PRINCIPALS’ REPORTS
Discussion:  Farber - Add Hart,... will meet with Alson from state department and transform FCS into the health piece. Also owrking on CNA piece but can't walk out with cerficication LS - Crisis response team?? YES (Reerring to Blair student killed.) LJ - In the process of updateing manual and are changing the crisis manual. Using Blairs as a guide.
6.1. Principal Farber's Report
6.2. Principal Fritson's Report
Discussion:  Fritson - Annual fire safety assembly. Arlington & Kennard fire departments. Coordinated smoke trailer from state. Language arts update. Been through process of rating and now contacting different vendors. Beef up curriculum materials. Want approval soon enough so can be ordered for next school year.
6.3. Assistant Principal Shada's Report
Discussion:  Supervising FB
7. SUPERINTENDENT’S REPORT
7.1. STATE EDUCATION CONFERENCE: November 19-21, 2014, LaVista Embassy Suites
Discussion:  Thursday, 20th. MD - Yes MOD - NO, GS - NO
7.2. Update on HVAC upgrade/replacement.
Discussion:  Goal have buildings and grounds this month meeting with engineering firm. Going a little slower than anticipated. Met with Duncan Young who will do legal work. Format to follow and put together 1 - 2 page invitation to 5 or 6 firms to come and look at the school and put together proposal of what they can offer and a fee schedule Will the committee pick the engineer then we will move forward? bring back to full Board?? Time frame could be longer if bring back. Bring back to the full Board because committee wants full Board input. Will bring to Board in December.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
Discussion:  NO meeing
8.2. Buildings and Grounds Committee
Discussion:  No meeting pendinh ptocess
8.3. Finance Committee
Discussion:  Not met. Should meet because of HVAC piece. Meet in November. Need to know how engineers will be paid and run the program. Will we look at a lease program or do we have enough money to do the full scope of process??
8.4. Negotiations Committee
Discussion:  Met twice. 16th of Sept with Feick who attended HSA's from EHA & BCBS as well. Shared information from state labor relations conference with other committee members and talked about goals. 8th met with aEA negotiations team to establish goals to move forward. Will meet aain Oct 28th.
8.5. St. Paul Liaison Report
Discussion:  LS - New principal. Todd Voss. Updated him and explained protocol and procedures. Routine business. Interested in professional development opportunities.
8.6. NASB Legislative Representative
Discussion:  Election coming up. Vote Any concerns engage yourself in the process. Eduational funding affeted by election.
8.7. Professional Development Sharing
Discussion:  G.S> Labor conference was informative. District money well spend. Likes the more individualised conferences. Learn more than the broader conference. LJ - Tying goals toheher MD - Superintendent goals and what is open session and executive session with superintedent negotiation of contrct.
9. UNFINISHED BUSINESS
9.1. Discuss, Consider and Review plans for the Community Engagement Discussion.
Discussion:  36 - 40 people may be attending. NOtifications by- Paper-website -letters-public station -followed up with phone calls, information sent home with elementary students. Oct 15- NOv 5- December 1 if needed. Some conlicts with ST. Paul because of Wed schedule. Begin at 7. Be in high school gym. Butcher block paper to share ideas.
10. NEW BUSINESS
10.1. Discuss, Consider and Review the Superintendent Evaluation Instrument.
Discussion:  1. Review the rating scale to ensure clarity. 2. Provide President Dwyer with completed evaluation by Monday, December 1 at 4:30 p.m. 3. President Dwyer will begin formulating summary document. 4. Summary comments will be developed collaboratively.
10.2. Discuss, Consider and Take Necessary Action to approve the supplemental agreement for the Safe Routes Project.
Action(s):
Motion to approve a resolution that authorizes superintendent to sign Preliminary Engineering Supplemental Agreement No. 2 between Arlington Public Schools and Civil Solutions, LLC. Passed with a motion by Teri O'Flaherty and a second by Luanne Sundberg.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Additional scope of work to be added to the original Safe Route plan includes tree removal and replacement and extending sidewalk west on Ellsworth. Site visit determined some trees on 8th needed to be taken down and also on west side of FB field. This resolutio gives permission to change scope
10.3. Discuss and Consider the Board Self Assessment Process.
Discussion:  MO - Evaluating superintendent top 3 improtant. Shouldnt access themselves until they access the Superintnednet. Maybe at the retreat in February? GS - Don't think can be accompllished in a reteat. Will take more than 1 meeting. Do as part of retreat. MD - Work session in January?? Come back when ready to set date.
10.4. Discuss, Consider and Review Policies 9200-9400.
Discussion:  1st reading. January Board meeting can be on a different date. MO - Don't see nyting no longer relavent. This is our road map and hesitate to change any of it. LJ - 9320 not consistent with what we are doing. Only need to bring a second one if we change something. Will change and bring back next month.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  9:35 adjournment
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