May 13, 2024 at 7:00 PM - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Chase Kratochvil called the meeting to order at 7:00
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1.2. Roll Call
Discussion:
Jason Arp, Present: Cassie Flesner, Present: Chase Kratochvil, Present: Brian Laaker, Present: Matt O'Daniel, Present, Shanon Willmott, Present:
Jacque Morgan, Aaron Pfingsten, Dawn Lewis and Jennifer Arp were present. James Shada was absent due to a conflict with another event that was rescheduled. |
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated. |
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
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3.3.
Resignations: Hires: Blaine Hilgenkamp, Middle School Mathematics Reassignments: |
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4. CURRICULUM/INSTRUCTION REPORTS
Discussion:
Mr. Eckhardt, Mr. Polk, and Mr Hoesing were all present for the board meeting.
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5. PRINCIPALS’ REPORTS
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5.1. Dr. Morgan's Elementary Report
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5.2. Mr. Pfingsten's Secondary Report
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5.3. Mr. Shada's Activity Report
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6. SUPERINTENDENT’S REPORT
Discussion:
Dr. Lewis reviewed some of the legal updates from the Legislature, there will be some updates to our policies for the upcoming school year, but for the most part we are already following most of the changes currently. She also updated the board on the NDE safety & Security grant, and then the board discussed a possible conflict on the June board meeting date.
In July, there is a national conference where Dr. Lewis will have to attend out of state on the date of the July board meeting, and would like to attend via zoom - the board agreed to see no issues with Dr. Lewis attending the meeting via zoom. |
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6.1. Final Legislative Report
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6.2. NRCSA Report from Jack Moles (will deliver this report later in the meeting when Jack arrives)
Discussion:
Jack provided information to the board on NRCSA. He provided the goals of NRCSA and his goals for each of the schools. All items were presented to each board member on an agenda along with a page of benefits to being a member of NRCSA.
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6.3. NASB Monthly Update
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6.4. Report on Safety and Security Grant through NDE
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6.5. Discuss July Board Meeting NCSA/NASA/AASA Conflict
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Buildings and Grounds Committee
Rationale:
Have Deposited $107,000 for sponsorships. All committed sponsors have paid at least the first installment, a few have paid their commitment in full.
Discussion:
Buildings and grounds met a couple of weeks ago and did some walk through and discussed some of the summer repairs and updates to the building and grounds that will be completed. There are some things that need to be fixed as they are posing a hazard. Those items will be a priority on the list to get fixed over the summer for completion before the 24-25 school year starts.
Getting an estimate on the repair of bus 2011 to repair the rear end, will hopefully have a bid soon. The streets around the school will begin with repairing and re-configuring of some of the curves around the school. That work will begin with the Village roads crew as soon as students are done with school for the year. Waiting for estimates for the cabinets for the Ag room, and waiting on some estimates for concrete work- Gym floors will be being refinished by end of July- both floors will be done. |
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7.2. Finance Committee
Discussion:
Finance committee met and went over the building level budgets that will be presented to the board in a later action item at tonight's meeting.
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7.3. ↵Activities Coop Ad Hoc Committee
Discussion:
Ad- Hoc committee met and discussed how the committee would proceed and what the goal was of the committee.
Will be collaborating with 14 other schools to see what is the best policy in regard to policies and co-ops with other schools, and the goal is to have a recommendation to give to the board in a couple months. |
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8. NEW BUSINESS
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8.1. Report from Community Engagement Surveys by NASB
Discussion:
Caden Frank was present from NASB and he presented the report to the board on the Community engagement survey that was the details of the engagement needs analysis. The report went over all the survey information from all groups within the school and patrons/parents of the community - there were many details presented about how to engage the community, and what the board/school needed to improve and what most thought was good for our school. There were a lot of details and information presented, and the board will work on a strategic plan to work on going forward with the board.
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8.2. Discuss, Consider and Take Necessary Action to Approve Building Level Budget Requests for 2024-2025 Budget
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Matt O'Daniel went over the building level budgets for the 24-25 school year and said that the levels of spending remained level and there are not as many increases in spending on either side of the building-
The committee recommended the board approve the budgets. |
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8.3. Discuss, Consider and Take Necessary Action to Approve District Level Budget Requests for 2024-2025
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Lewis went over the increases and the cuts that have been made to the district level budgeting with the board. There have been some increases to the funding that had been provided by the state that the school will have to incur this year. These areas are where most of the increases will happen in the 24-25 school year. The purchase of student computers will need to happen this year, the district hasn't had to purchase computers for students in the past 5 years due to grants that had been provided to the district. Budget costs will be higher in the technology fields due to the costs/purchase of the computers for students as well as web/cloud based technology, and some of the programs that are purchased are 3 year contracts and the district needs to pay for the full 3 years in advance.
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8.4. Discuss, Consider and Take Necessary Action to Approve Issuing High School Diplomas for Senior Students as Presented to the Board of Education
Action(s):
No Action(s) have been added to this Agenda Item.
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8.5. Discuss, Consider and Take Necessary Action to Approve Interlocal Use Agreement with Village of Arlington and the Agricultural Society for Baseball Complex
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The interlocal agreement just needed to be updated and approved for another 5 years- it had been overlooked the last couple of years, and just needed to be updated
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8.6. Discuss, Consider and Take Necessary Action to Approve Staff Laptop Purchase as Presented
Action(s):
No Action(s) have been added to this Agenda Item.
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8.7. Discuss and Consider Policy Updates as Required by Legislation on First Reading
Discussion:
Dr. Lewis reviewed the updates and changes to the policies that will be presented again to the board in June. Policies will have to be updated to be current after the next meeting, changes are required by legislation.
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9. ADJOURNMENT
Discussion:
Chase Kratochvil adjourned the meeting at 9:31pm
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