October 2, 2024 at 4:00 PM - Buildings and Grounds Committee Meeting

Discussion:  Discussed DLR engagement proposals.  The $10.000 option would likely meet our needs well.  We discussed the intertwining on the NASB community engagement/strategic planning process and decided that we can use the data we collected through that process to inform our goals for facilities with DLR.  We discussed delaying the engagement with DLR until we are further into strategic planning and have had another community engagement meeting in January and board retreat in February of 2025.

Discussion:  We have some pitted and cracked concrete that was part of the new addition project.  Boyd Jones has sent the project manager out to look at it, and the site manager will be out this week.  Their initial instinct is that the concrete was a bad mix, as the other concrete they poured throughout the project is fine.  Dr. Lewis will keep the board informed of the next steps.

Discussion:  Dr. Lewis isn't sure of the timeline for street completion yet.  The date for substantial completion was moved from Sept 15 to Sept 25, and it is now Oct 2.  The project doesn't appear to be substantially finished.  We will keep traffic moving both ways on 9th street until 8th is open again.
The committee discussed getting bids for concrete and asphalt again for the football field parking lot.  Direction was given to Dr. Lewis to ask Lawrence to get the estimates so we can begin having that conversation.  This project could be paid for from maintenance of grounds, depreciation, or the building fund reserves.  There isn't a line item in the budget specifically for this item, but there is a "general" code that could be accessed, and the other two funds are healthy as well.  We will discuss when we see the cost.