Public Meeting Minutes: December 8, 2014 at 7:00 PM - Board of Education Regular Meeting

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December 8, 2014 at 7:00 PM - Board of Education Regular Meeting Minutes

December 8, 2014 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
Discussion:  7:00 PM
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Kathy Rhea addressed the Board new evaluations are out. Certainly needs attention school can' t be funded as it is. Investors have plenty of money to buy it. Consider lowering the levy because you will have more money. Evalutions will go up. We are cutting out things we need in our business. Work on agreements with other districts to meet the needs of the district. Hope you understand there will be changes in school funding and we need to be part of the solution, not just take what comes down the pike. Blair has cut in their budget. We need long ter plaanning, not just year to year or month to month.
3. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
3.1. Minutes of the Previous Board Meeting(s)
3.2. Monthly Financial Reports
3.3. Claims (Check Register)
3.4. Special Fund Transfers
Rationale:  Employee Benefit Fund for the purpose of paying health/dental insurance premiums.  $7,404.05
3.5. Hot Lunch Report
3.6. Activity Report
4. CURRICULUM/INSTRUCTION REPORTS
4.1. Language Arts Report
Discussion:  Potter & Fedde & Fairhead gave Language Arts & 3rd grade report together. Reality is the roots of a child's education is in his or her home.Positive or not. Task build each child's foundation. Read through report. Potter -Changes with people moving in and out. Variable. Respond when students aren't learning or meeting goals. Study Buddy has been a great program. Dwyer asked about benchmarking tests and how well do they align with NESA testing. 2 different things. Just looking for problems. Sampson, how do you work with higher end kids? Challenge them?
4.2. 3rd Grade Report
5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  7:25 Tabled until next month.
6. PRINCIPALS’ REPORTS
Discussion:  Fritson. Went to training to improve response intervention system. Successful winter program. Cohort team had chance to meet. Discussed action plan where needs improvement. Have been submitted for review to the Board. Sundberg-Boiler plate documents and we refine? Our own model Lynn provided. Sampson - Mulitierd system and report acrynm questioned meaning of. Farber - Wednesday Senior Citizen luncheon. Let us know if you are attending. Wonderful opportunity to invite patrons into our school. Middle School research need to revamp definition. Need to evaluate other processes and look at multiple systems. Resignation is on Board docet adn would like to say thanks, it's been a wonderul tenure and special thanks for Lynn, administrative team and staff. Hard to leave a group of people you've become a family with.
7. SUPERINTENDENT’S REPORT
7.1. Holiday Celebrations
Discussion:  Pointed out things going on.
7.2. Community Engagement Summary Information
Discussion:  Got draft from Marsha this PM. Board retreat date and location?? Wednesday nights? February date Board meeting on 9th. 18th of Feb for retreat. Country Club again or Woodcliff. 5:00 and decide time at next meeting.
7.3. February Board Retreat - Discuss date, location, and topics to include establishing board goals.
7.4. Board self evaluation process.
Discussion:  REvisiting. Goal setting meeting and get out of buidling. 2 hour meeting. January 21st. Which ever Country Club or Woodcliff. Trade off. Topics of conversation need to be developed by Lynn & Mike and will share with Board when they are done. Crat common questions and then come up with bullets within the common document. Use collectively in global discussion.
7.5. Board and Superintendent Agreement
Discussion:  Hae used and reviewed annually in the past. Kind of lost sight last couple of years. I feel it's a valuable tool, mirrorw many of our coversations. Brought today for your consideration to reimplement the process of the tool. Last time did in a Board retreat. Made changes to it when it was oriinally created. Can include at Board retreat to revisit. Lynn-Practice is good and need to do again.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
Discussion:  Needs to meet in Jan
8.2. Buildings and Grounds Committee
8.3. Finance Committee
8.4. Negotiations Committee
Discussion:  Tentatively come to agreement with AEA dependent upon the goup voting on it. Assuing it comintinues to move forward could vote on at Janary meeting or maybe feb. As long as wehaave an sgreement proir to eb 8th we are in good sahpe.
8.5. NASB Legislative Representative
Discussion:  Meet at covention ad a diverse group. Lot of stuff on burner. Concensus just be a seat at the table. Make certain we have a voice. Property tax decrease and how it will afect education. Signigigant effort to change how it affecgts the school funding. Everyone playing cards close to the vest. OFlaherty - Creative ideas. Supervisor evaluations questioned how we were doing it. Panel of students getting their perspective. Whole Board should be at the reteat MD - Conferece in DC I will attend. Money to go to national conferences so permission to go. Around $1200 but it is important to continue to learn about what we are doing. LS-Benefit to the district? MD-Opportunity to interact with other leaders in education. People across the country and as we look at the budet it is driven by federal mandates and important to have an opportunity to influence that. LJ-Opportunity to serve on exec committe to be on the hill and lobby with staffers and it does have an impact back on our school and did have an impact on federal law. Lobbying on the hill is critical and has power. MOD - Good to network -supports GS suppoorts TOF Supports. $2400 is in budget
8.6. Professional Development Sharing
Discussion:  MD -
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1. Discuss, Consider and Take Necessary Action to accept the resignation of a non-certified employee.
Action(s):
Motion to accept the resignation of Jodie Thompson as a cafeteria worker effective December 5, 2014 Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.2. Discuss, Consider and Take Necessary Action to accept the resignation of a certified employee.
Action(s):
Motion to accept the resignation of Andrew Farber as secondary principal effective at the end of his 2014-2015 contract Passed with a motion by Matt O'Daniel and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
10.3. Discuss, Consider and Take Necessary Action to approve entering a contract with a MEP firm.
Action(s):
Motion to approve entering a contract with Advanced Engineering Services (AES) to provide MEP services for the district. Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  4 differentj firms were interviewed MD- try to get sense of urgecy, some, won't die tomorrow though. Potential something to hapen. All speak well of algternative ways of funding. AES spoke of relation with OPPD and federal moneu. LS-Oppd will work with us with what we ahve and work on funding. GDEothermal heat pumps were always brouhht up. Have to sepnd a lot up front though. Time line is not rushed. LS MOD-When do we need to? LS- 3-4 months to access and wouldn't rush to do something in the summer. More like 2015, 2016 school year. LJ - depends on the scenarios. Could be minor things this suer or nothiong. GS - How long is projet to take. LS- As long as 5 years. depending on fuding.
10.4. Discuss and Consider the 2013-2014 Annual Audit
Discussion:  Ortmeier copleted audit and would idicate there was no substantial notations of any kind to disclose or note. Indicates similar to last year. Very lengthy process last year with Ortmeier in terms of understanding doucment. Do you want to see Ric and have him explain? Do every couple years to capture new members. Ric is always available to answer any questions we have.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

11.1. Discuss and Consider the performance evaluation of the superintendent.
Action(s):
Motion for the board to enter into closed session to discuss the performance evaluation of the superintendent for the prevention of needless injury to the reputation of an individual Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
  • Shanon Willmott: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Will discuss both negative and positive 8:08 into closed session.
12. ACTION ON EXECUTIVE SESSION ITEMS
Discussion:  Board president called the board back into open session at 9:50 p.m.
12.1. Discuss and Consider performance review of superintendent.
Discussion:  The board shared the average score on each duty in the summary evaluation. The five point rubric defines a three as being satisfactory. Performance defined as meeting satisfactory performance and results are achieved. The required skills and knowledge are in evidence and occasionally performance exceeds job requirements. Relationship with the Board of Education: 4.1 Leadership: 3.9 Business and Financial Management: 4.0 Educational Program and Planning: 3.8 Personnel: 3.7 Community Relations: 3.9 Personal Traits: 4.0
13. ADJOURNMENT
Discussion:  The meeting was adjourned at 9:50 p.m.
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