Public Meeting Minutes: January 12, 2015 at 7:00 PM - Board of Education Regular Meeting

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January 12, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

January 12, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Oath of recently elected board members (Bruce Scheer, Luanne Sundberg, Teri O'Flaherty) Administer/Collect Oath of Office
1.5. Reorganization of the Board - Election of President
Rationale:  The slate of officers will be officially approved by a single motion following selection of all officers.
*Open Nominations- The chair (president) will call for nominations.
*Members will vote for offices of president and vice president by written ballot.
*Results will be read aloud by the board secretary and recorded.
*The newly elected president shall immediately assume the chair position for the remainder of the meeting.
Discussion:  Sampson nominated Dwyer and nominations ceased. A written ballot affirmed 6-0 support of Dwyer.
1.6. Election of Vice President
Discussion:  Dwyer nominated Matt O'Daniel and nominations ceased. A written ballot affirmed 6-0 support of O'Daniel.
1.7. Election of Secretary
Rationale:  State statute indicates that the board can elect a non board member as secretary.  Past practice is for the superintendent to serve in this role.  Entertain a nomination and use a verbal vote. 
Discussion:  O'Daniel nominated Lynn Johnson to serve in this capacity and nominations ceased.
1.8. Appointment of Treasurer
Rationale:  Past practice is for Cheryl Keeler to be appointed to this role.
Discussion:  Sampson recommended that Cheryl Keeler be appointed to this position.
1.9. Appointment of Recording Secretary
Rationale:  Past practice is for Cheryl Keeler to be appointed to this role.
Action(s):
Motion to approve the 2015 slate of officers which includes president Dwyer, vice president O'Daniel secretary Lynn Johnson, treasurer and recording secretary Cheryl Keeler Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Scheer recommended that Cheryl Keeler be appointed to this position.
1.10. Appointment of Board Committees and Representatives.
Discussion:  President Dwyer affirmed the following appointments: Buildings & Grounds - Luanne Sundberg, Mike Dwyer, and Bruce Scheer; Americanism/Education Eval - Luanne Sundberg, Bruce Scheer; Finance - Matt O'Daniel, Mike Dwyer, and Teri O'Flaherty; Negotiations - Greg Sampson, Matt O'Daniel, and Teri O'Flaherty; St. Paul Liaison - Luanne Sundberg, Bruce Scheer.
1.11. Review Practices and Procedures - Depository for School District - Two Rivers Bank
1.12. Identification of School Attorney - Perry, Guthery, Haase and Gessford; KSB
Rationale:  The district has primarily (but not exclusively) used two firms:  1) Perry, Guthery, Haase and Gessford; 2) Harding and Schultz.  
The three lawyers that have served our district from the Harding and Schultz firm are breaking off and forming their own firm, KSB.  Those lawyers are Karen Haase, Steve Williams, and Bobby Truhe.  My recommendation would be to stay affiliated with those who have provided service and are familiar with our needs. 
Discussion:  Johnson recommended identifying KSB as a primary firm because the lawyers from Harding and Schultz who have provided service to our district are forming a new firm (KSB) and this would provide continuity of service.
1.13. Identification of Newspaper of Record - Arlington Citizen
1.14. Review Conflict of Interest Policies: Policy 8260, Policy 8261, Policy 8270
Discussion:  The board members indicated that they have read and understand these policies.
1.15. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
3. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Greg Sampson and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
3.1. Minutes of the Previous Board Meeting(s)
3.2. Monthly Financial Reports
3.3. Claims (Check Register)
3.4. Special Fund Transfers
Rationale:  Employee Benefit Fund for the purpose of paying health/dental insurance premiums.  $7,404.05
3.5. Hot Lunch Report
3.6. Activity Report
4. CURRICULUM/INSTRUCTION REPORTS
4.1. Business Report
Discussion:  Mrs. Koger presented for the business department and highlighted the changed graduation requirement that required seniors to take a course on Personal Finance/Marketing and the continued implementation of a digital citizenship curriculum.
4.2. 4th Grade Report
Discussion:  Tashia Wolf and Christy Allen provided a presentation and highlighted the changes that they have implemented in their classrooms this year.
5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  TAbled
6. PRINCIPALS’ REPORTS
Discussion:  No report.
7. SUPERINTENDENT’S REPORT
7.1. Enrollment Figures
7.2. Timeline for filling principal vacancy
Rationale: 

TIMELINE 

1.  ANNOUNCE VACANCY

A.  Publish on NCSA website – Effective January 8, 2015

B.  Advertise in Omaha World Herald – Sunday, January 11 & 18

C.  Advertise in Teach Nebraska

2.  CLOSE APPLICATIONS:  Tuesday, February 11, 2015
3.  REVIEW APPLICATIONS: Thursday, February 12, 2015 – Tuesday, February 17, 2015
4.  INTERVIEW DATES: One day (Tuesday-Friday) of the last week in February.  

PROCESS/FORMAT FOR FILLING POSITION

Three rounds during the interview process to consist of:

Team 1:  Interview with a team of staff/parents/students.

Team 2:  Interview with a team of district level administrators, directors, and board members.

Team 3:  Tour of building and the district.

Each team identifies top 2 or 3 candidates.  Superintendent makes the final decision after considering feedback from teams and checking references.  

Discussion:  Mrs. Johnson shared the timeline and the process for filling the principal position which will include participation of staff, parents, board members, and students.
7.3. Board Retreats
Rationale:  January 21, 2015:  Fremont Country Club at 5:30 p.m. to discuss board self evaluation and board/superintendent agreement.

February 12, 2015:  Potential site is Wood Cliff at 5:30 p.m. to discuss board and district annual goals. 
Discussion:  A board retreat on January 21, 2015 at Fremont Country Club will focus on board self evaluation and board/superintendent agreement. The board retreat scheduled for February 12, 2015 which is preliminary scheduled for Wood Cliff will focus on board and district goals.
7.4. Town Hall Meeting, Saturday February 7, 2015 at 2:00 p.m.
Rationale:  The Village is encouraging participation by community members in contributing to discussions about the new city offices and how this may be melded with other village/community needs.
Discussion:  President Dwyer encouraged board members to participate in this engagement opportunity.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
Discussion:  None - Meet soon.
8.2. Buildings and Grounds Committee
Discussion:  Mrs. Johnson provided update on the HVAC contract noting that there were two items of the contract that are being modified before the contract is signed. These two components are the fees for future phases and liability insurance. Chair Sundberg scheduled a meeting for Monday, January 26, 2015 at 6:30 p.m.
8.3. Finance Committee
Discussion:  No report.
8.4. Negotiations Committee
Discussion:  Sampson indicated that the committee will be reviewing salaries and contracts for administrators and support staff.
8.5. NASB Legislative Representative
Discussion:  Mike Dwyer shared information on two new bills that have been introduced that effect education and asked for board support of a letter that he will present to senators and representatives when he visits Washington DC in February.
8.6. Professional Development Sharing
Rationale:  NASB:
Legislative Issues Conference - Jan. 25-26/Lincoln
Education Forum - Febr. 3-4/Kearney
President's Retreat - Febr. 22-23/Lincoln

NRCSA:
Legislative Forum - Febr. 18/Lincoln
Spring Conference - March 19-20/Kearney
Discussion:  President Dwyer encouraged participation in upcoming NASB and NRCSA professional development opportunities. Dwyer will be attending the Legislative Issues Conference and the President's Retreat.
9. UNFINISHED BUSINESS
10. NEW BUSINESS
10.1. Discuss, Consider, and Take Necessary Action to approve reconfiguration of an extra duty position.
Action(s):
Motion to approve the extra duty position of Middle School STEM Enrichment as presented Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Sampson indicated that this issue was brought up in negotiations and then was funneled back through the administrative team and the board. This new position better captures the existing extra curricular experience being offered.
10.2. Discuss, Consider, and Take Necessary Action to ratify the 2015-2016 Master Agreement entered into with the Arlington Education Association.
Rationale:  The base pay will increase from $34,070 to $35,325. 
Action(s):
Motion to approve the 2015-2016 Master Agreement as presented that establishes base pay at $35,325 Passed with a motion by Teri O'Flaherty and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Sampson indicated that the increase to base pay from $34,070 to $35,325 should position the teachers in the middle of the comparative array and that in addition to language changes the agreement offers an HSA as an additional option for insurance coverage. Sundberg suggested changing a sentence in the section on horizontal advancement to be consistent with previous section.
10.3. Discuss and consider the domicile contract requirement for principals.
Rationale:  Currently, the Principal's contract requires them to have a domicile and principal residence in the school district.  The Assistant Principal is highly encouraged to have a principle residence in the school district.

Status in other districts:
Ashland - Not required in contract.
DC West - Not required in contract. 
Fort Calhoun - Nor required in contract but stated as a preference in interviews.
Raymond Central - Not required in contract.
Springfield-Platteview - Not required in contract.
Syracuse - Not required in contract but highly encouraged.
Wahoo - Not required in contract but expected. 
Fremont - Not required.
Blair - Not required but encouraged.
North Bend - Not required.
Discussion:  The negotiations committee who is charged with contract language asked for board input on the domicile requirement in the principals contracts. Johnson shared information from surrounding districts in which there is no contract requirement for principals to live in the district. There was board discussion about whether the requirement limits the candidate pool. Board members agreed that it should be strongly encouraged as the expectation will be for principals to be engaged in the community as well as the school. There was some discussion about how to send the desired message to candidates and evaluate candidate intentions.
10.4. Discuss, Consider and Take Necessary Action to hire non-certified employees.
Action(s):
Motion to hire Farrah Buckley as a special education van driver, effective January 5, 2015, at the appropriate rate on the salary schedule Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
Motion to hire Cheryl Borhart as a part-time cafeteria employee, effective January 5, 2015, at the appropriate rate on the salary schedule Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
Motion to hire Nixie Shreves as a full-time K-12 special education paraeducator, effective January 5, 2015, at the appropriate rate on the salary schedule Passed with a motion by Teri O'Flaherty and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  Adjoined at 8:15 PM
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