September 8, 2025 7:00pm or Immediately Following Tax Request Hearing - Board of Education Regular Meeting
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1. OPENING PROCEDURES
Rationale:
COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room. ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.
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1.1. Call Meeting to Order
Discussion:
Chase Kratochvill called the meeting to order at 7:00
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1.2. Roll Call
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1.3. Pledge of Allegiance
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1.4. Approval of Regular Meeting Agenda
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
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2. WELCOME TO GUESTS AND PUBLIC FORUM
Rationale:
INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting. General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Disruptions, offensive language, personal attacks and hostile conduct will not be tolerated. |
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2.1. Dan Larson/Scott Parson, Tech Director/Instructional Tech--Discussing Phone System and VOIP
Discussion:
Mr. Larson, Technology Director, was present at the meeting to discuss the APS phone system. The current phone system is right at 20 years old, and the voice mail is not up and running, the current system is out of date.
Mr. Larson has been looking into new systems for about a year now. He had three different systems to have the board look at and presented them this evening. Hamilton, High-Point, and Eaks have presented bids. Two of the systems would be purchased outright and APS would own the equipment, and one system is a monthly cloud service. Mr. Larson spoke to the board about all the ins and outs of the three options, and what it looks like with all the possibilities of what each system might present. The board asked questions they had about the systems and what we currently have and how the systems are operating. |
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3. CONSENT AGENDA
Action(s):
No Action(s) have been added to this Agenda Item.
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3.1. Minutes of the Previous Board Meeting(s)
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3.2. Monthly Financial Reports
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3.3.
Resignations: Hires: Teresa Peck, Elem Para Reassignments: |
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4. CURRICULUM/INSTRUCTION REPORTS
Discussion:
Mrs. Lorsch is unable to be at the meeting due to a conflict with a softball game. She would like to extend an invitation to the board members to feel free to stop by the library anytime and visit.
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5. PRINCIPALS’ REPORTS
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5.1. Mr. Pfingsten's Secondary Report
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5.2. Mr. Shada's Activity Report
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5.3. Dr. Morgan's Elementary Report
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6. SUPERINTENDENT’S REPORT
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6.1. Mission Statement Vote from NASB Strategic Plan Process
Rationale:
"Empower all students to develop the skills necessary for life-long learning, responsible decision-making, and adaptability, enabling them to make meaningful contributions to their communities."
Discussion:
New Mission Statement:
"Empower all students to develop the skills necessary for life-long learning, responsible decision-making, and adaptability, enabling them to make meaningful contributions to their communities." |
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6.2. NASB and NRCSA Reports
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6.3. Upcoming Meetings for Dr. Lewis
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6.4. Updated Enrollment Report
Discussion:
Current Enrollment Pk-12: 713
There will be an option enrollment report in October |
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6.5. Update on DLR meetings/visits scheduled:
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7. COMMITTEE AND REPRESENTATIVE REPORTS
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7.1. Committee for American Civics
Discussion:
This committee met tonight at 6:15
They reviewed the requirements for LB 79-724 for the civics requirements for the school and school year. |
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7.2. St Pauls Liaison
Discussion:
This committee met Last week with Pat Dunklau and Dan Douglas. Mr. Dunklau wanted to have St. Paul's kids involved in the Veterans day program.
APS will make these accommodations to make this happen. |
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7.3. Finance Committee
Discussion:
Finance has met a couple of times in August to discuss and finalize the numbers on the budget and levy.
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8. UNFINISHED BUSINESS
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8.1. Discussion of Coaches Handbook
Discussion:
Mr. Kratochvill began the discussion by saying that there were a lot of changes in the handbook this year. The board was concerned about the process of how the assistant coaches are evaluated. The board feels like they have not seen the most updated corrected handbook. Mr. Shada said these changes were actually in place for a couple of years, and that he meets with all the head coaches and they give their honest feedback and then if changes are needed then Mr. Shada handles the changes and meeting with the assistant coaches if needed.
Mr. Shada will provide the correct version of the coaches handbook to the board of education members. |
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9. NEW BUSINESS
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9.1. Discuss, Consider and Take Necessary Action to Approve 2025-2026 Budget of Expenditures as Presented:
General Fund: $12,250,504.00 Depreciation: $1,153,078.00 Activities Fund: $486,412.00 School Nutrition: $384,306.00 QCPUF: $92,498.75 Bond: $565,587.50 Special Building:$1,534,980.00 Total: $16,467,366.25
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Kratochvill went over the information, and that it was presented in the hearing tonight prior to the regular board meeting. The board had an opportunity to ask questions and discuss the items again as needed.
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9.2. Discuss, Consider and Adopt Resolution to Set Final Tax Request for 2025-2026:
General Fund: $6,947,852.00 (0.681148) Bond Fund: $757,576.00 (0.074271) Special Building Fund: $719,049.00 (0.070494) Total: $8,424,477.00 (0.825913)
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Kratochvill went over the details of the proposed levy that were discussed in the hearing prior to tonight's regular board meeting.
He spoke about how the board has done a good job of keeping out levy level and being responsible and mindful of our taxpayers' money and our budget. Dr. Lewis read through the full resolution in front of the whole board. |
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9.3. Discuss, Consider and Take Necessary Action to Approve Purchase of up to Three Ten-Passenger Vans
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The board asked questions on the purchase of the vans and sought some clarification on the new requirements for vans for school usage.
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9.4. Discuss, Consider and Approve Language Addendum to 2025-2026 Certificated Master Agreement to Clarify Use of Short-Term Disability and Sick Leave
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Chase discussed with the board the short-term disability benefit for the certified staff and the negotiated agreement.
Clarification was needed on the wording for the usage of the short-term disability when combined with accumulated sick time and/or sick leave bank requested time. |
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9.5. Discuss, Consider, and Take Necessary Action to Approve VOIP Phone System
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Larson, Technology director was present and shared the three different options of changing over to a new phone system. The board had an opportunity to ask questions and discuss the different features. Mr. Larson is already familiar with the Hamilton system.
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9.6. Discuss, Consider, and Review Policies 5201-5305:
5201(x): Promotion and Retention & Form 5202(z): Student Records and FERPA notification 5203: Academic Progress 5204: Grading System 5205: Graduation 5206: Early Completion Plan 5207: Make Up Work 5208: Graduation Ceremony 5301: Association Activities 5302: Student Organizations 5303: Student Activities Hazing 5304: Selection of Students 5305: School Dances |
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9.7. Discuss and Consider Policy 3132- Internal Controls on First Reading
Discussion:
New federal interpretation led to a modification of the policy. Will approve at the second reading next month.
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10. ADJOURNMENT
Discussion:
Chase Kratochvill adjourned the meeting at 8:36pm
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