Public Meeting Minutes: May 11, 2015 at 7:00 PM - Board of Education Regular Meeting

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May 11, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

May 11, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Attendance Taken at 6:58 PM: Present Board Members: Micheal Dwyer Teri O'Flaherty Bruce Scheer Luanne Sundberg Excused Board Members: Matt O'Daniel Greg Sampson
1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Kathy Rhea addressed the Board on concerns over funding the HVAC project,a tough agricultural economy, concerns about the career path programs chosen and associated college credit, concerns about additional staffing, and the need for a reduced levy.
3. CURRICULUM/INSTRUCTION REPORTS
3.1. AdvancEd Annual Report
Rationale:  All public schools are required to participate in either the state model for school improvement or the AdvancEd model for school improvement.  Arlington Public School has chosen to use AdvancEd which is a non-profit, nonpartisan  organization that conducts rigorous, on-site external reviews of PreK-12 schools and school systems to ensure that learning is maximized.    
Discussion:  Mrs. Johnson presented a written and oral review of progress.
4. REVIEW OF ANNUAL DISTRICT PLAN
5. PRINCIPALS’ REPORTS
6. SUPERINTENDENT’S REPORT
Discussion:  Mrs. Johnson presented an update on technology cycle acquisitions, staffing, and roof repairs.
6.1. Update on Technology Cycle Acquisitions
6.2. Staffing Update
Rationale:  Recommendation of Special Education teacher. 
Review of noncertified openings to be filled.
Review of coaching openings that have been filled and remain to be filled.
Discussion:  Mrs. Johnson highlighted the certificated staff hiring being recommended, non-certified staff openings, and coaching appointments and vacancies.
6.3. Update on Roofs
7. NEW BUSINESS
7.1. Discuss, Consider, and Take Necessary Action to enter a contract with AES to design and move forward with HVAC project identified as Option I - DX/Gas RTU's - Standard Roof Top Units with gas heat.
Rationale:  The Buildings and Grounds Committee is recommending to the board to move forward with Option I from the plans that were presented to the public at Special Board Meeting on March 30, 2015 that includes DX/Gas Roof Top Units.  The plan will be to complete the project in one or two phases depending upon the real cost estimates after further design planning.  In the Energy Study this option had an estimated initial cost of $2.9 million.

The fee for the work will be negotiated but will be in the range identified in the original contract.  
Action(s):
Motion to approve superintendent to enter into a contract with Advanced Engineering Services to move forward with design and planning for implementation of a system of heating, ventilation, and cooling that includes DX/Gas roof top units. Passed with a motion by Bruce Scheer and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chair Bruce Scheer briefly reviewed the rationale for moving forward with Option I which is roof top DX/Gas units.
7.2. Discuss, Consider, and Take Necessary Action to approve a resolution authorizing the issuance of not to exceed $2,700,000 in limited tax obligation bonds.
Action(s):
Motion to pass A RESOLUTION AUTHORIZING THE ISSUANCE BY WASHINGTON COUNTY SCHOOL DISTRICT 0024 (ARLINGTON PUBLIC SCHOOLS) IN THE STATE OF NEBRASKA OF ITS LIMITED TAX OBLIGATION SCHOOL BONDS, SERIES 2015, IN THE AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $2,700,000, IN ONE OR MORE SERIES; PRESCRIBING THE FORM AND DETAILS OF SUCH BONDS; AUTHORIZING THE PRESIDENT OF THE BOARD OF EDUCATION OR THE SUPERINTENDENT OF SCHOOLS TO DETERMINE THE FINAL AGGREGATE PRINCIPAL AMOUNT, NUMBER OF SERIES, MATURITIES, RATES, TERMS AND OTHER DETAILS OF SUCH BONDS; IMPOSING A TAX TO PAY THE PRINCIPAL OF AND INTEREST ON SUCH BONDS; DESIGNATING THE BONDS AS QUALIFIED TAX EXEMPT OBLIGATIONS; ADOPTING CERTAIN POST-ISSUANCE COMPLIANCE PROCEDURES WITH RESPECT TO THE BONDS; AND AUTHORIZING CERTAIN ACTIONS AND DOCUMENTS AND PRESCRIBING OTHER MATTERS RELATING THERETO. Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Tobin Buchanan, First National Capital Markets, provided information to the board on the scope and parameters of the resolution which is authorizing Limited Tax Obligation Bonds.
7.3. Discuss, Consider, and Take Necessary Action to approve the purchase of a used bus.
Rationale:  The annual budget included the purchase of a used bus.  The buildings and grounds committee reviewed bids on used buses and is recommending the purchase of a 2013 Thomas bus from American Bus Sales. 
Action(s):
Motion to approve the purchase of a used bus from American Bus for a price not to exceed $70,900 Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Johnson reviewed the protocol followed in making the determination of which bid proposal to accept.
7.4. Discuss, Consider, and Take Necessary Action to approve the purchase of language arts curriculum materials.
Rationale:  The Language Arts Committee has spent two years revising curriculum and reviewing curriculum materials.  They are recommending that the board approve the purchase of Reading Street for K-8 language arts at a price of $79,026.22.  The district will also need to purchase Tier II Intervention materials for language arts which will be presented in June. 
Action(s):
Motion to approve the purchase of Reading Street language arts curriculum materials for grades K-8 as presented for $79,026.22 Passed with a motion by Luanne Sundberg and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.5. Discuss, Consider, and Take Necessary Action to approve bids for the purchase of lights and light poles for the athletic field and for installation of lights, poles and necessary service as presented.
Rationale:  The district approached three different vendors and asked for them to respond to a Request for Proposal for the fixtures and poles necessary for the athletic field lighting project.   The buildings and grounds committee has reviewed and approved the vendor selection. 

The district is in the process of finalizing a Request for Proposal (RFP) for the installation of poles and lights, and all the necessary electrical work connected to that installation.  They will attempt to obtain at least three proposal responses for the project.  The buildings and grounds committee will approve the final vendor selection.  
Action(s):
Motion to approve the purchase of poles and lights for the athletic field from Kriz-Davis for a price of $65,244.40 and to approve installation for the same at a price not to exceed $155,000 Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.6. Discuss, Consider, and Take Necessary Action to accept a bid for grading and ground work in south parking lot area.
Rationale:  The Buildings and Ground committee has had the area surveyed in an attempt to correct drainage issues. The committee has reviewed bids obtained to address these issues and make necessary improvements. The committee has discussed adding additional concrete to the original proposal for an efficient walkway along the north side of the concession building that also serves to improve drainage. 
Action(s):
Motion to accept the bid from Grefe Excavating to complete the grading and ground work as presented for an amount not to exceed $40,000. Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chair Bruce Scheer shared information about how the proposals were evaluated and the recommendation to allow for additional concrete to the current proposal.
7.7. Discuss, Consider and Take Necessary Action to approve the 2015-2016 basic instructional budget.
Rationale:  The elementary instructional budget is increasing $8,920.52 over last year which equates to a 16% increase largely due to the implementation of NWEA/MAPS assessment and mCLASS:DIBELS screening tools.  Budget of $64,045.12. 

The high school instructional budget increases less than 1% with a decrease of $2,300 because we are moving to NWEA/MAPS assessments and away from Aspire.  Budget of $70,096.04.

Approximately a net increase of about $6,000 for assessment of student learning across the district.  
Action(s):
Motion to approve the 2015-2016 basic instructional budget as presented Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Johnson reviewed any major changes to the budget.
7.8. Discuss, Consider, and Take Necessary action to approve adding a second SKILLS USA sponsor.
Rationale:  This position is being added because of the increased participation of students and allows for the facilitation of additional competitive areas.  The estimated cost of this sponsor will be $1,060.
Action(s):
Motion to approve the addition of a second sponsor for SKILLS USA. Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administration is recommending additional sponsorship due to the increasing membership in SKILLS USA.
7.9. Discuss, Consider, and Take Necessary Action on Career and Technical Education course offerings and programming.
Rationale: 
2015-2016 School Year
Adding Introduction to Welding
As part of Education and Teacher Training Academy adding two courses: Exploring Education and Training and Experiencing Teaching K-8
As part of Health Services Academy adding courses: Introduction to Health Services and Medical Terminology 
Working with Cedar Bluffs to develop and offer two agricultural courses and FFA
Offering online agricultural courses (as appropriate for students not pursuing FFA)
 
Other Considerations at this time?
Action(s):
Motion that we move forward with examining the options to implement an independent FFA program at Arlington and have a feasibility study presented to the Board by Sept. 1 Failed with a motion by Luanne Sundberg and a second by Bruce Scheer.
  • Micheal Dwyer: Nay
  • Matt O'Daniel: Nay
  • Teri O'Flaherty: Nay
  • Greg Sampson: Nay
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Johnson reviewed 2015-16 plans/changes in the Career and Technical Education area for next year. Mrs. Sundberg shared that she believes students would benefit from having an agriculture teacher and FFA sponsor internally and suggested that board action reflect an intent to further investigate next year. Board members discussed that the progress being made is positive and that this continued review is happening without directed board action.
7.10. Discuss, Consider, and Take Necessary Action to approve adding a .4 FTE teaching position that will serve as a Student Services Coordinator.
Rationale:  The cost of such an employee would be based upon their placement on the salary schedule. 

Assuming placement of M5 (Masters Degree with five years of experience): 
Cost including salary, benefits, retirement, and taxes = $25,413.98
Action(s):
Motion to approve adding a .4 FTE teacher to serve the role of Student Services Coordinator as presented Passed with a motion by Micheal Dwyer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mrs. Johnson discussed the importance of having dedicated staff to manage the curriculum selection and delivery, to manage assessment delivery, and to effectively use data to inform instruction and learning. Optimally a full-time position is desired but this is a starting point for moving forward. Mr. Sampson indicated that during negotiations it is apparent that other districts have these positions and they are often administrative positions.
8. COMMITTEE AND REPRESENTATIVE REPORTS
8.1. Americanism/Education Evaluation
8.2. Buildings and Grounds Committee
Rationale:  The committee met on April 20, 2015 on a variety of subjects to include: HVAC, FB field lights, grading/drainage in south parking area, summer projects, baseball field joint meeting, and bus acquisition. 
Discussion:  Bruce Scheer updated the board on progress made in the joint meeting involving representatives from the village board, the Washington County fair board, and the school board pertaining to baseball field area.
8.3. Finance Committee
Rationale:  The committee met on April 27 to discuss funding sources for the various priorities identified by the buildings and grounds committee and preliminary 2015-16 budget planning. 
Discussion:  Matt O'Daniel updated the board on how Depreciation Funds are being targeted for facility improvement projects and how the resources needed for HVAC is front loaded and limited tax obligation bonds as a way to obtain those funds.
8.4. Negotiations Committee
8.5. NASB Legislative Representative
Discussion:  Micheal Dwyer provided a legislative update.
8.6. Professional Development Sharing
9. UNFINISHED BUSINESS
9.1. Discuss, Consider, and Take Necessary Action to approve Policy 2210 Duties of the Principal and Policy 2430 Attending Professional Growth Meetings on second reading.
Action(s):
Motion to approve Policy 2210 Duties of the Principal and Policy 2430 Attending Professional Growth Meetings on second reading Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.2. Discuss and Consider amending Policy 6910 Dispensing Medications on second reading.
Action(s):
Motion to amend Policy 6910 Dispensing Medications on second reading Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.3. Discuss and Consider amending Policy 6121 Curriculum Review Cycle on second reading.
Action(s):
Motion to amend Policy 6121 Curriculum Review Cycle on second reading Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.4. Discuss, Consider, and Take Necessary Action to clarify the role of the second sponsor for Skills USA.
Rationale:  At the May board meeting the board acted on a recommendation from the administration to approve a second Skills USA sponsor based upon the program needs.  The administration is asking for a motion to formally clarify that position to be an Assistant Skills USA sponsor (rather than an additional Skills USA sponsor).  This maintains structural continuity within the extracurricular program. 
10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
10.1. Minutes of the Previous Board Meeting(s)
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale:  Employee Benefit Fund for the purpose of paying health/dental insurance premiums.  $7,404.05
Bond Fund - Interest Payment - Union Bank   $102,263.75
Depreciation Fund - HVAC - AES (Advanced Engineering Systems)  $600.00
10.5. Hot Lunch Report
10.6. Activity Report
10.7. Contract for Kyle Moore as a special education teacher for the 2015-2016 school year.
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  Meeting adjourned at 8:52 p.m.
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