Public Meeting Minutes: June 8, 2015 at 7:00 PM - Board of Education Regular Meeting

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June 8, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

June 8, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
Discussion:  Meeting called to order at 7:00.
1.2. Roll Call
Discussion:  President Dwyer excused absences of Sampson and O'Daniel.
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
3. PRINCIPALS’ REPORTS
4. SUPERINTENDENT’S REPORT
4.1. Enrollment Figures
4.2. Update on summer use of facilities
5. REVIEW OF ANNUAL DISTRICT PLAN
Discussion:  Postpone again because 2 members abset.
6. COMMITTEE AND REPRESENTATIVE REPORTS
6.1. Americanism/Education Evaluation
Discussion:  No
6.2. Buildings and Grounds Committee
6.3. Finance Committee
Discussion:  Next meeting planned for mid July.
6.4. Negotiations Committee
Discussion:  No
6.5. NASB Legislative Representative
Discussion:  President Dwyer provided a written report to summarize legislative action.
6.6. Professional Development Sharing
Discussion:  Mike Dwyer shared information from School Law Workshop.
7. UNFINISHED BUSINESS
7.1. Discuss and Consider final negotiation of contract with Advanced Engineering Services.
Discussion:  School lawyers are reviewing the contract.
8. NEW BUSINESS
8.1. Discuss, Consider and Take Necessary Action to adopt policy 5416 Student Fees and Student Fees Appendix.
Rationale: 

a.  Review the amount of money collected from students pursuant to the student fees policy of the district for the 2015-2016 school year.

b.  Hold a public hearing to discuss, consider and receive input on the proposed student fees policy.  The public will be given the opportunity to present information and opinions on the proposed student fees policy.

c.  Discuss, consider and take necessary action to adopt Policy 5416 Student Fees.  

Action(s):
Motion to approve Policy 5416 Student Fees as presented for the 2015-2016 school year, inclusive of Appendix ‘1’ Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  There were no changes to student fees. President Dwyer opened a hearing at 7:25 p.m. and asked for public comment, hearing none he closed the hearing at 7:26 p.m.
8.2. Discuss, Consider and Take Necessary Action to reaffirm Parental Involvement Policy
Rationale:  a.  Hold a public hearing to discuss, consider and receive input on the proposed parental involvement policy.  The public will be given the opportunity to present information and opinions on a proposed parental involvement policy. 

b.  Discuss, consider and take necessary action to reaffirm the parental involvement policy.   
 
Action(s):
Moved to reaffirm Policy 6400 Parent/Community Involvement in Schools for the 2015-2016 school year Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  President Dwyer opened the hearing at 7:27 p.m. to received public input and hearing none he closed the hearing at 7:27 p.m.
8.3. Discuss, Consider and Review Policy 5415 Anti-Bullying.
8.4. Discuss and Consider the 2014-2015 Annual Activities Report and 2015-2016 Athletic Budget.
Discussion:  Superintendent Johnson shared that the expenditures are rising at a faster rate than the revenues. Brief discussion about how to offset this disparity that included increased contribution from general fund.
8.5. Discuss, Consider and Take Necessary Action to approve the 2015-2016 elementary and secondary student/parent/guardian handbook.
Action(s):
Motion to approve the 2015-2016 elementary and secondary student/parent/guardian handbook Passed with a motion by Teri O'Flaherty and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
8.6. Discuss, Consider and Take Necessary action to approve the purchase of Tier II language arts curriculum materials and training.
Rationale: 

This proposal includes resources necessary to begin implementation of the program effectively.  

The cost of the resources is $10,905.09 and the cost for two days of training is $4,000 with additional cost of on-site coaching to be considered. 

Action(s):
Motion to approve the purchase of Early Interventions and Corrective Reading Decoding curriculum materials for $10,905.09 and associated training as presented Passed with a motion by Micheal Dwyer and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Mr. Fritson shared information on the curriculum material and it's importance to student learning.
8.7. Discuss, Consider and Take Necessary action to approve a quote to repair and warranty roof 18.
Rationale: 

Inspection of Roof 18 indicates that the insulation is in tack so tear off and replace membrane only and reuse of ballast rock is appropriate.  

Action(s):
Motion to approve the quote from McKinnis for replacing Roof 18 for $14,800 as presented Passed with a motion by Bruce Scheer and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent Johnson answered questions about the location of these roofs, the projected completion schedule, and the scope of the work.
9. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Micheal Dwyer and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Absent
  • Teri O'Flaherty: Yea
  • Greg Sampson: Absent
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.1. Minutes of the Previous Board Meeting(s)
9.2. Monthly Financial Reports
9.3. Claims (Check Register)
9.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund for the purpose of paying health/dental insurance premiums.  $7,404.05

Depreciation Fund for the football field lighting study by Terracon Consultants  $4,700.00
9.5. Hot Lunch Report
9.6. Activity Report
10. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

11. ACTION ON EXECUTIVE SESSION ITEMS
12. ADJOURNMENT
Discussion:  Adjourned at 7:56 PM.
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