Public Meeting Minutes: July 13, 2015 at 7:00 PM - Board of Education Regular Meeting

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July 13, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

July 13, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
2.1. FBLA Update on National Convention
Discussion:  Trevor Koger presented the results of the National FBLA Competition held in Chicago. Fourteen Arlington students competed in eight different events. Accomplishments included placing 10th in Management Decisioh, 7th in Sports & Entertainment and earning $1200 for 1st place in Banking & Financial Competition.
3. CURRICULUM/INSTRUCTION REPORTS
Discussion:  None presented
4. REVIEW OF DISTRICT GOALS
Discussion:  District Goals will continue to be reviewed quarterly. Johnson outlined each goal and reviewed progress being made toward those goals.
5. PRINCIPALS’ REPORTS
Discussion:  None
6. SUPERINTENDENT’S REPORT
6.1. Welcome Back on August 12, 2015
Rationale:  Board members are invited to attend the staff opening session on August 12 at 8 a.m.
Discussion:  Board members are invited to attend August 12. President Dwyer will welcome staff back.
6.2. Budget Meetings
Discussion:  Finance Committee will meet July 22nd.
6.3. Annual Area NASB Meetings
Rationale: 

September 16 - Omaha

October 14 - Fremont

 

Discussion:  Two upcoming opportunities. September 16 & October 16th.
6.4. Update on Staffing
Rationale: 

Support Staff: Hired substitute Lorena Adams as full-time in the food service department.  Hired Judi Eckhart as an elementary special education paraprofessional.

Certificated Staff:  Hired Chris Fleischman as a part-time Coordinator of Student Services on a .4 FTE teacher contract.   

Discussion:  Staff hired are listed in the consent agenda.
6.5. Update on agriculture classes and FFA
Discussion:  Discussion are ongoing on the addition of FFA and agriculture classes to be added to curriculum. Podcasts with a shared FFA instructor in another district are a possibility.
7. COMMITTEE AND REPRESENTATIVE REPORTS
7.1. Americanism/Education Evaluation
Discussion:  No Meeting
7.2. Buildings and Grounds Committee
Discussion:  Two meetings were held. Will be addressed later in meeting.
7.3. Finance Committee
Discussion:  Meeting will be held with Bond representative.
7.4. Negotiations Committee
Discussion:  No Meeting
7.5. St. Paul's Liaison
Discussion:  LuAnne Sundberg met with with St. Paul representatives. Agenda included discussion of bus agreement & fees, and special services requests.
7.6. NASB Legislative Representative
7.7. Professional Development Sharing
Discussion:  Labor relations conference is upcoming in Lincoln
8. UNFINISHED BUSINESS
8.1. Discuss, Consider, and Take Necessary Action to approve the purchase of language arts instructional materials.
Action(s):
Motion to approve the additional Reading Street materials as presented Passed with a motion by Bruce Scheer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
8.2. Discuss, Consider, and Take Action to amend a motion for installation of athletic field lights to include the cost of contractor bonds and OPPD electrical.
Action(s):
Motion to amend a motion from the June 25, 2015 special board meeting to read: Motion to approve the bid proposal submitted by Fremont Electric for the installation of athletic field lights at a cost of $202,000 plus the cost of contractor bonds for $2,182 and to approve electrical proposal from OPPD for $9,972 Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
8.3. Discuss, Consider and Take Necessary action to provide for before and/or after school care.
Discussion:  Options were discussed for use of building to provide before and after day care. More information needs to be obtained regarding the HVAC project. Room may not be available until the project is completed. Option of YMCA running a program out of the rooms when and if they are available will be researched.
9. NEW BUSINESS
9.1. Discuss and Consider the 2014-2015 Annual Transportation Report.
Discussion:  Report showed decrease in cost per mile for buses. Gas rates were lower than prior year contributing to the decrease.
9.2. Discuss, Consider and Take Necessary Action to approve the 2015-2016 bus shuttle agreement with St. Paul's Lutheran School.
Action(s):
Motion to approve the school bus shuttle agreement with St. Paul's Lutheran Church and School at a cost of $1.17 per mile and according to all other terms set forth in the agreement Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.3. Discuss, Consider and Take Necessary Action to approve 2015-2016 breakfast and lunch prices.
Action(s):
Motion to approve the 2015-2016 breakfast price of $1.40 and lunch prices of $2.20 (Elementary), $2.45 (MS/HS) and $3.45 for adults Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.4. Discuss, Consider and Take Necessary Action to approve the 2015-2016 substitute teacher pay rate.
Rationale: 
Action(s):
Motion to approve the substitute teacher pay for the 2015-2016 school year at $135 per day (Tier I-Short Term) and $140 per day (Tier II- After 10 days) as presented. Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
Motion to approve the substitute teacher pay for the 2015-2016 school year at $135 per day (Tier I-Short Term) and $140 per day (Tier II- After 10 days) as presented. Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.5. Discuss, Consider, and Take Necessary action to approve a contract with Advanced Engineering Services for HVAC project.
Action(s):
Motion to approve the contract with AES as presented Passed with a motion by Bruce Scheer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.6. Discuss, Consider and Take Necessary Action to enter into an interlocal agreement to share a school psychologist with Fort Calhoun Community Schools.
Action(s):
Motion to adopt the following resolution: "The Board of Education of Washington County School District No. 89-0024, commonly known as Arlington Public Schools hereby agrees to enter into an interlocal agreement with Washington County School District No. 89-0003, commonly known as Fort Calhoun Community Schools to share the services of a school psychologist Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.7. Discuss and Consider amending Policies 1200 Anti-Discrimination, 3540 Procedures-Bidding Construction Projects, 3560 Records Management, 4002 Equal Opportunity Employment, 4003 and 5401 Anti-discrimination, Anti-harassment & Anti-retaliation, 6115 Fire Drills, 6212 Assessment, 6615 Special Education, 7050 Facilities-Bids and Contracts, 9340 Minutes on first review.
Action(s):
Motion to amend policies as presented on first review Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
9.8. Discuss and Consider adoption of Policy 6286 Return to Learn on first review.
Action(s):
Motion to adopt Policy 6286 on first review as presented Passed with a motion by Greg Sampson and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Micheal Dwyer and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
10.1. Minutes of the Previous Board Meeting(s)
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund BSBC Health Insurance $7,404.05

Bond Fund  Union Bank  Annual Administrative Fees  $524.00

Depreciation Fund  Fremont Electric  Bond Insurance for Athletic Field Lighting Project  $2,182.00

10.5. Hot Lunch Report
10.6. Activity Report
10.7. Non-Certified Hires for 2015-2016: Lorena Adams, Cafeteria and Judi Eckhart Paraprofessional
10.8. Certified Hire Christopher Fleischman as Student Services Coordinator
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  adjourned at 8:15 PM
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