Public Meeting Minutes: August 10, 2015 at 7:00 PM - Board of Education Regular Meeting

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August 10, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

August 10, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
1.2. Roll Call
Action(s):
Motion to excuse the absence of Bruce Sheer Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Teri O'Flaherty and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
3. SUPERINTENDENT’S REPORT
3.1. Enrollment Figures
Discussion:  Elementary enrollment and option enrollment are increased as compared to this time last year.
3.2. America's Farmers Grow Rural Education Grant
Discussion:  Thanks to our farming community we were nominated to submit a grant and fortunate to be a recipient of a $10,000 grant hosted by Monsanto which will be used to fund agriculture classes for students.
3.3. Update on before/after school programming
Discussion:  If the classroom space at the elementary will not be needed during the HVAC project then the board favors allowing a third party entity utilization of that space to offer before/after school care as long as it doesn't have a cost to tax payers. Luanne Sundberg shared that St. Paul's is discussing the possibility of offering such a program and extended an invitation to the board to attend a community meeting on the subject on September 10 indicating that the village will have representation in attendance.
3.4. Preservice Agenda
3.5. Staffing Update
Rationale: 

Classified Staff:

The district is hiring Amanda Timm as a bus driver and part time SPED paraprofessional.

The district is hiring Tracie Quinn as a full time elementary paraprofessional.

 

 

Discussion:  New employees Amanda Timm and Tracie Quinn have been hired to fill para positions.
3.6. Fremont Area Community Foundation mini grant in the amount of $4,449 for CPR Mannikins/curriculum/training.
Discussion:  The district received a mini grant from the Fremont Area Community Foundation to fund the purchase of mannikins for the CPR certification of students and training for the teacher.
4. COMMITTEE AND REPRESENTATIVE REPORTS
4.1. Americanism/Education Evaluation
Discussion:  No
4.2. Buildings and Grounds Committee
Discussion:  No
4.3. Finance Committee
Rationale:  Budget Workshop for Patrons scheduled for Monday, August 24, 2015.
Discussion:  Matt O'Daniel indicated that the committee has met twice since the last board meeting. The committee has been preparing a preliminary budget and has requested an updated summative needs list to review prior to recommending a final budget and levy requirement. A budget workshop for patrons is scheduled for Monday, August 24, 2015.
4.4. Negotiations Committee
Discussion:  Greg Sampson shared that the committee met on July 23, 2015 and discussed how the proposed FLSA guidelines will impact the district as well as the impact of Affordable Care Act.
4.5. NASB Legislative Representative
Discussion:  Micheal Dwyer provided an update on current legislative issues including state discussion of lower property taxes being discussed at the state level. He requested guidance from Fischer's office pertaining to FLSA.
4.6. Professional Development Sharing
Discussion:  Lynn Johnson shared an update from Adminstrator Days workshop and Luanne Sundberg shared information gleaned from a webinar on Public Records Law. Thanks were extended to the village for inviting us to participate in the webinar.
5. UNFINISHED BUSINESS
5.1. Discuss and Consider adoption of Policy 6286 Return to Learn on second review.
Action(s):
Motion to adopt Policy 6286 on second review as presented Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
5.2. Discuss and Consider amending Policies 1200 Anti-Discrimination, 3540 Procedures-Bidding Construction Projects, 3560 Records Management, 4002 Equal Opportunity Employment, 4003 and 5401 Anti-discrimination, Anti-harassment & Anti-retaliation, 6115 Fire Drills, 6212 Assessment, 6615 Special Education, 7050 Facilities-Bids and Contracts, 9340 Minutes on second review.
Action(s):
Motion to amend policies as presented on second review Passed with a motion by Micheal Dwyer and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
5.3. Discuss, Consider, and Take Necessary Action to approve a contract with Cedar Bluffs to provide agriculture instruction and FFA.
Action(s):
Motion to allow Superintendent Johnson to enter into contract with Cedar Bluffs for the purpose of delivering agriculture classes and FFA not to exceed $12,000 annually. Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The agreement will include paying a fee to Cedar Bluffs for teaching of two online courses, sponsoring FFA, mileage for site visits, and licenses for the online delivery system.
6. NEW BUSINESS
6.1. Discuss, Consider, and Take Necessary Action to approve a resolution that authorizes Superintendent Johnson to sign Safe Routes Supplemental Agreement #5
Action(s):
Motion to approve a resolution that authorizes Superintendent to sign Supplemental Agreement #5 Passed with a motion by Greg Sampson and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
6.2. Discuss, Consider, and Take Necessary Action to approve the potential enrollment of students in the Fremont Welding Academy.
Rationale: 

The cost of the program for Arlington Public Schools will be $2,700 per student plus a .25 FTE enrollment of the student in Fremont Public Schools.  

The student will bear the responsibility of paying for the Metro credit associated with the 15 credits hours earned in this year long program. 

 

 

Action(s):
Motion to give Superintendent Johnson authorization to enroll our students in the Fremont Public School dual credit welding academy Passed with a motion by Luanne Sundberg and a second by Matt O'Daniel.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Fremont Public Schools has invited us to participate in the Welding Academy that they host recognizing that limited openings exist. The cost to the district will be $2700 per student plus students participating will be enrolled as part time Fremont students. Students are responsible for purchasing the dual college credit. The board discussed the fee of this opportunity relative to other course costs on site. The board expressed a desire to provide students these opportunities but acknowledged a need to balance that with affordability particularly looking at the impact down the road. They indicated support for a pilot year and then reevaluating. Mrs. Johnson expressed a need for parents to make a commitment to ensure students finish the program once started.
6.3. Discuss, Consider, and Take Necessary Action to approve a resolution that recognizes the school districts participation in the Papio-Missouri River NRD Hazard Mitigation Plan.
Rationale:  It is a requirement of the Papio-Missouri River NRD Hazard Mitigation Plan that all jurisdictions, schools, counties, and communities that wish to participate in the plan to pass some form of resolution to participate.
Action(s):
Motion to approve resolution to participate in the Papio-Missouri River NRD Hazard Mitigation Plan. Passed with a motion by Micheal Dwyer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The board asked questions about why Papio NRD is the agency charged with this task and Greg Sampson and Mike Dwyer clarified the role of APS in participating in this planning.
7. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Absent
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.1. Minutes of the Previous Board Meeting(s)
7.2. Monthly Financial Reports
7.3. Claims (Check Register)
7.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund BSBC Health Insurance $5,923.24

Depreciation Fund  Kriz Davis  Lights for Athletic Field Lighting Project  $23,144.40

7.5. Hot Lunch Report
7.6. Activity Report
7.7. Non-Certified Resignation: Annie Krueger Elementary Paraprofessional
7.8. Non-Certified Hires: Amanda Timm as bus driver/three hr. elementary SPED paraeducator. Traci Quinn as full-time elementary SPED paraeducator.
8. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

Discussion:  Adjourned at 8:10
9. ACTION ON EXECUTIVE SESSION ITEMS
10. ADJOURNMENT
Discussion:  Adjouned at 8:10
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