Public Meeting Minutes: September 14, 2015 at 7:00 PM - Board of Education Regular Meeting

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September 14, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

September 14, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

Discussion:  Sampson entered the meeting at 7:06 PM
1.1. Call Meeting to Order
1.2. Roll Call
1.3. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as presented Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Vanessa Brown and Susan Dunklau addressed the board about the need for the community to have before and after school programming and urged the Board to be an active participant in providing these services. Citing that many other communities both larger and smaller are able to offer these services and we should be able to also. Mrs. Brown shared information about the work of a committee who is formed with specific intent of helping to promote before/after school programming as well as daycare and summer programming for children and their families. Susan and Vanessa responded to various board questions on the topic.
3. PRINCIPALS’ REPORTS
4. SUPERINTENDENT’S REPORT
4.1. Fremont Area Community Foundation mini grant in the amount of $1,500 for CPR Mannikins/curriculum/training.
Rationale: 

The amount that we obtained from this grant was inaccurately reported last month in the board meeting. This is a point of clarification.  The mini-grant from the Fremont Area Foundation was for $1,500.

Discussion:  The amount that we obtained from this grant was inaccurately reported last month in the board meeting. This is a point of clarification. The mini-grant from the Fremont Area Foundation was for $1,500.
4.2. Thank you to all entities that helped to get the grading and lighting work completed on the athletic field.
4.3. Staffing Update
Rationale: 

NON-CERTIFIED STAFF

Matthew (Bucky) Timm has been hired as part-time grounds keeper.  Bucky worked as a crew leader for Kaspar Tree Farms for seven years and has proven experience in managing lawns, landscaping, and equipment maintenance.  

4.4. Update on the Papio-Missouri River NRD Round 2 Meeting
Rationale: 

The primary purpose of this process is advancing hazard mitigation in our communities.  We are currently in the process of having each agency complete hazard project worksheets which identify potential mitigation projects on an agency level.  

 

4.5. Update on depositor of QCPUF funds
Discussion:  Two Rivers Bank will be the depositor of these bond funds in the amount of $2.6 million to be used for HVAC.
5. COMMITTEE AND REPRESENTATIVE REPORTS
5.1. Americanism/Education Evaluation
5.2. Buildings and Grounds Committee
5.3. Finance Committee
Discussion:  Matt O'Daniel provided a summary of the August 17 committee meeting that included preparation for the Budget Workshop for Patrons.
5.4. Negotiations Committee
5.5. NASB Legislative Representative
5.6. Professional Development Sharing
6. UNFINISHED BUSINESS
6.1. Discuss and Consider the contract with Cedar Bluffs for instruction of agriculture classes and FFA.
Rationale: 

Action was taken in August to approve entering a contract with Cedar Bluffs. 

This agenda item is to give you specific contract language of that contract. 

The contract cost is $11, 974.05

6.2. Discuss, Consider, and Take Necessary action to clarify the role of the additional Skills USA sponsor which was approved in May.
Rationale:  In May the administration asked the board to support an additional sponsor for Skills USA.  At this time the administration is asking that the board clarify the additional sponsor to be an 'Assistant' Skills USA sponsor to be consistent with the organizational structure that exists within the extracurricular program. 
Action(s):
Motion to clarify that the additional SKills USA sponsor is to be an 'assistant' Skills USA sponsor Passed with a motion by Bruce Scheer and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
6.3. Discuss, Consider, and Take Necessary Action to approve the use of facilities for potential before/after school care.
Action(s):
Motion for Board to give support for St. Paul's to lease our facilities for a before/after school care program for the remainder of the 2015-2016 school year and for the 2016-2017 school year. Passed with a motion by Luanne Sundberg and a second by Micheal Dwyer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Committee members Lynn Johnson and Luanne Sundberg spoke in support of allowing the utilization of our facilities for a before/after school program. Various board members expressed that they felt this is an important program for the community and hope that it will prove successful.
7. NEW BUSINESS
7.1. Discuss, Consider and Take Necessary Action to approve the 2015-2016 district budget.
Action(s):
Motion to approve the 2015-2016 District Budgets as listed: General Fund $8,569,804; Depreciation Fund $1,752,159.71; Employee Benefit Fund $91,363.87; Activities Fund $469,066.01; School Lunch Fund $369,679.38; Bond Fund $866,340.39; Special Building Fund $394,820.17; Qualified Capital Purpose Undertaking $3,325,000 Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.2. Discuss, Consider and Take Necessary Action to approve the 2015-2016 tax request resolution.
Rationale: 

 

2015-2016 TAX REQUEST

EXHIBIT A

 

                        Funds                                       2015-2016 Approved Tax Rate

                        General                                    $6,034,848.42             0.950034

                        Bond                                        $486,684.84                0.076616

                        Special Building Fund                 $160,410.10                0.025252

                        Qualified Capitol Purpose           $328,282.83                0.051680

                           Undertaking Fund

Action(s):
Motion to approve the resolution which establishes the 2015-2016 tax request as presented Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
7.3. Discuss, Consider and Review Policies 3010-3190.
Discussion:  After review there was nothing noted to be changed or updated.
8. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Teri O'Flaherty and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Yea
No Action(s) have been added to this Agenda Item.
8.1. Minutes of the Previous Board Meeting(s)
8.2. Monthly Financial Reports
8.3. Special Fund Payments/Transfers
Rationale: 

Employee Benefit Fund   BSBC Health Insurance $5,923.24

Depreciation Fund  Kriz Davis  Lights for Athletic Field Lighting Project $42,100

                            OPPD Lights for Athletic Field Lighting Project $9,972

                            Masters Welding  Fencing for Football Field  $1,000

                            Fremont Electric  Athletic Field Lighting Project $191,750

                            Grefe Excavating    Drainage Project $49,500

Transfer from General Fund to Employee Benefit Fund $90,535

Transfer from General Fund to Depreciation Fund  $650,000

8.4. Non-Certified Hire: Matthew (Bucky) Timm as part-time groundskeeper.
9. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

10. ACTION ON EXECUTIVE SESSION ITEMS
11. ADJOURNMENT
Discussion:  8:12
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