Public Meeting Minutes: November 9, 2015 at 7:00 PM - Board of Education Regular Meeting

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November 9, 2015 at 7:00 PM - Board of Education Regular Meeting Minutes

November 9, 2015 at 7:00 PM - Board of Education Regular Meeting
1. OPENING PROCEDURES
Rationale: 

COPY OF OPEN MEETINGS ACT: The Board of Education makes available at least one current copy of the Open Meetings Act posted in the meeting room at a location accessible to members of the public. The Act is posted on the south wall of the meeting room.

ORDER OF AGENDA ITEMS: The Arlington Board of Education reserves the right to adjust the order of items on this agenda.

INSTRUCTIONS FOR THOSE WHO WISH TO SPEAK DURING PUBLIC FORUM: 

Getting Started: When it is your turn to speak during the public forum portion of the agenda, please come forward, sign your name and address on the sign-in sheet and state your name to the Board of Education. 

Time Limit: You may speak only one time and must limit comments to 5 minutes or less.  

Personnel or Student Topic: If you are planning to speak about a personnel or student matter involving an individual, please understand that our policies require that such concerns initially be directed to the administration for consideration. Board members will generally not respond to any questions you ask or comments you make about individual staff members or students. You are cautioned that slanderous comments are not protected just because they are made at a board meeting.  

General Rules: Please remember that this is a meeting of the Board of Education held in public for conducting the business of the Board of Education. Offensive language, personal attacks and hostile conduct will not be tolerated.

1.1. Call Meeting to Order
Action(s):
Motion to excuse the absence of Luanne Sundberg Passed with a motion by Matt O'Daniel and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
1.2. Roll Call
1.3. Pledge of Allegiance
1.4. Approval of Regular Meeting Agenda
Rationale: 

 

Action(s):
Motion to approve the regular meeting agenda as p amended move all of 8 unfinished business behind curriculum reports. #4. Passed with a motion by Micheal Dwyer and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
2. WELCOME TO GUESTS AND PUBLIC FORUM
Discussion:  Josh Willmott, Jessica Scheer, and Vanessa Brown addressed the board in support of having a before and after school program at the school.
3. CURRICULUM/INSTRUCTION REPORTS
3.1. Media Report
Discussion:  Brandon Mues provided a verbal report to support his written report. He highlighted program delivery, maintaining print and audio titles, book clubs, and pro's and con's of different types of media schedules.
3.2. 2014-15 NeSA Report
Discussion:  Chris Fleischman, Student Services Coordinator provided 2014 NeSA results for the board. He highlighted how Arlington compares to the state and to array schools identified by the board.
4. REVIEW OF ANNUAL DISTRICT GOALS
Discussion:  The board plans to review the updated document and will discuss in more detail in January and February meetings.
5. PRINCIPALS’ REPORTS
5.1. Mr. Pfingsten's Report
5.2. Mr. Shada's Report
5.3. Mrs. Morgan's Report
6. SUPERINTENDENT’S REPORT
6.1. Enrollment Figures
6.2. Annual Audit Report
Discussion:  Finance Committee will review the report and present it to the full board next month.
6.3. Follow-up on Community Engagement
Discussion:  The board supported sending an update to participants of the community engagement sessions that were held last year. A year out on community engagement.
7. COMMITTEE AND REPRESENTATIVE REPORTS
7.1. Americanism/Education Evaluation
7.2. Buildings and Grounds Committee
Discussion:  Bruce Scheer indicated that main topics from the committee meeting would be discussed in other items of the agenda.
7.3. Finance Committee
7.4. Negotiations Committee
Discussion:  Greg Sampson shared that the committee has met twice and that there has been a meeting with AEA. He expressed thanks for the Northstar software and shared how it makes the process more efficient.
7.5. NASB Legislative Representative
Discussion:  Mike shared that preliminary projections from the forecast board is for a 135 million dollar shortfall which could potentially impact education and taxes.
7.6. Professional Development Sharing
8. UNFINISHED BUSINESS
8.1. Discuss and Consider on second reading amending Policy 3520 Transportation to encompass driving standards and eliminating Policy 3410 Safe Driving Record Standard for Drivers and Regulation 3520B Safe Driving Record Standard for Drivers.
Rationale: 

 

Action(s):
Motion to approve Policy 3520 Transportation as presented and to eliminate Policy 3410 Safe Driving Record Standard for Drivers and Regulation 3520B Safe Driving Record Standard for Drivers Passed with a motion by Matt O'Daniel and a second by Bruce Scheer.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
Discussion:  Lynn Johnson recommended changes that would enhance consistency and improve policy alignment.
8.2. Discuss, Consider, and Take Necessary Action pertaining to results from before/after school and summer programming.
Action(s):
Authorize Superintendent Johnson to proceed with communications and negotiations with YMCA regarding before and after school care for the 2016 school year. Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
Discussion:  Board members O'Daniel, Sampson, O'Flaherty, Scheer and Dwyer voiced support of offering some form of before and after school programming. Lynn Johnson presented information on licensing, program space, and possible providers to include the YMCA.
8.3. Discuss and Consider the Superintendent Evaluation
Rationale: 
 
8.4. Discuss and Consider progress on the HVAC project.
Discussion:  Administration is meeting regularly with AES to refine plans for HVAC. Preliminary plans include relocating 2-4 classrooms at a time allowing work to continue through the 16-17 school year.
9. NEW BUSINESS
9.1. Discuss, Consider and Review the district’s annual report.
9.2. Discuss, Consider and Review Policies 4001-4012.
Discussion:  Lynn Johnson indicated that policy 4001 should be changed to identify Aaron Pfingsten as the discrimination coordinator.
9.3. Discuss and Consider the AQuESTT system
Rationale: 

Slideshow Presentation

Slides 1-7:   Depict the connections between the State's accountability system (AQuESTT), the special education system (RDA), and the state accreditation system that we utilize (AdvancEd).

 

Slides 8-17:  Detail the two domains and six tenets of AQuESTT. 

 

Slides  18- 22: Describe how the rating for systems is derived and how it will be reported. 

Discussion:  Tabled until next month.
9.4. Discuss, Consider, and Take Necessary action to approve adding a part-time elementary teacher on a temporary contract.
Action(s):
Motion to approve adding a temporary part-time elementary teacher for the 15-16 school year Passed with a motion by Greg Sampson and a second by Teri O'Flaherty.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
Discussion:  Jacque Morgan explained the data that supports the request for additional staffing.
10. CONSENT AGENDA
Action(s):
Motion to approve the consent agenda as presented Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
10.1. Minutes of the Previous Board Meeting(s)
10.2. Monthly Financial Reports
10.3. Claims (Check Register)
10.4. Special Fund Transfers
Rationale: 

Employee Benefit Fund   BSBC Health Insurance $7,544.75 

Construction Fund:  Advanced Engineering System  HVAC  $9,500

 

10.5. Hot Lunch Report
10.6. Activity Report
11. EXECUTIVE SESSION
Rationale: 

The Arlington Board of Education reserves the right to go into Closed/Executive Session at any time in accordance with Section 84-1410. A copy of the Open Meetings Act is posted in the board room for review by the public.

Discussion:  The board recessed at 9:23 p.m. and entered executive session at 9:30 p.m.
11.1. Discuss and Consider fulfillment of contract that was entered into with third party agency.
Action(s):
Ener into execjtive session Passed with a motion by Matt O'Daniel and a second by Greg Sampson.
  • Micheal Dwyer: Yea
  • Matt O'Daniel: Yea
  • Teri O'Flaherty: Yea
  • Greg Sampson: Yea
  • Bruce Scheer: Yea
  • Luanne Sundberg: Absent
No Action(s) have been added to this Agenda Item.
12. ACTION ON EXECUTIVE SESSION ITEMS
13. ADJOURNMENT
Discussion:  Meeting was adjourned at 9:40 p.m.
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