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February 17, 2020 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at: 5:31 p.m.
President Don Ellison conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Jennifer Miller will be absent due to work travel.

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Jack Young and a second by Dan Hoesly.
  • Jennifer Miller: Absent
  • Richard Luebbe: Yea
  • Doug Kluth: Yea
  • Marni Danhauer: Yea
  • Richard Stephens: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Jennifer Miller was absent due to work travel.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Joyce Baumert.
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Tammy Roh: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Sam Stecher, Superintendent of East Butler Public Schools was present.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Doug Kluth and a second by Tammy Roh.
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Donald Ellison: Yea
  • Marni Danhauer: Yea
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #70425 through #70577 totaling $819,759.70
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total: $819,759.70 - Bills #70425 through #70577

Inservice bills total: $0

 

Check # Amount Vendor Description
70428 $6,211.13 Amazon Tech/SPED/Migrant/Perkins/Title III Supplies/Equip.
70435 $17,018.27 Boone Central Title I and Title III Reimbursements
70439 $5,748.82 Capital One SPED travel
70442 $50,056.90 Central City Public Title I and Title II Reimbursements
70446 $6,900.76 Columbus Area Chamber of Commerce Latino Summit close out left over funds
70449 $8,228.34 Cross County School Title I Reimbursements
70457 $13,488.58 Eakes Office Solutions Maintenance on copiers
70463 $11,563.65 ESU 2 NNNC quarterly billing
70470 $17,723.03 High Plains Comm. School Title I and Title II Reimbursements
70473 $14,322.35 Howells-Dodge Consolidated Title I Reimbursements
70490 $74,248.18 Lakeview High School Title I and Title III Reimbursements
70513 $6,325.00 Roman, Wiemer & Assoc. Audit preparations
70529 $11,022.26 Weidenhammer Systems, Corp Accounting software maintenance and updates


This is a consent item.

Attachments:
5.4. 2020-2021 NASB Dues
Rationale:  The dues for Nebraska Association of School Boards for 2020-2021 $750.00.  If paid prior to April 2020, dues are $730.00.

This is a consent item.
Attachments:
5.5. Disposal of Inventory
Speaker(s):  Administrator or Designee
Rationale:  See Article III, Section 8 A: Disposal of Property


 
Attachments:
6. 2020-2021 Contract for Special Education Director
Speaker(s):  Administrator or Designee
Rationale:  Tamra Clay and her husband live in Hastings and have two grown sons. She is currently the Special Education Director at Harvard Public Schools where she has had the opportunity to supervise staff, establish special education programming, present to parents, teachers, and educators, facilitate IEP/MDT meetings, maintain and manage department budget, ELL support, and other student services. Tamra has a large variety of training in her background that will assist her as she transitions to the ESU 7 Special Education Director position. She and her husband are looking forward to moving back to the Columbus area after having lived here when she worked for Columbus Public Schools in the early 2000s. Tamra is eager to get started and will begin her contract with ESU 7 on July 1. 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the 2020-2021 contract for Tamra Clay, Special Education Director Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to approve the 2020-2021 contract for Tamra Clay, Special Education Director Passed with a motion by Doug Pauley and a second by Jack Young.
  • Jennifer Miller: Absent
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Sam Stecher, Executive Committee Chair, shared the hiring and interview process and his support in hiring of Tamra Clay, Special Education Director with the Board.
7. Approval of the 2020-2021 Services Plan
Speaker(s):  Administrator or Designee
Rationale:  Sam Stecher, of East Butler Public Schools, will make a summary report to the Board on the plan for ESU 7 Services for 2020-2021 Services Plan.
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the 2020-2021 Services Plan Services Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to approve the 2020-2021 Services Plan Services Plan as presented Passed with a motion by Joyce Baumert and a second by Gary Wieseler.
  • Jennifer Miller: Absent
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Tammy Roh: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Sam Stecher, Executive Committee Chair, shared an overview of the SIMPL process where stakeholders determine services for our districts for 20-21 with the Board.  Administrator Polk discussed the 20-21 services plan developed as a result of the SIMPL process.
8. Reading of Article IV, Section 9 E Sick Leave and Article V, Section 1 Non-Discrimination
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article IV, Section 9E Sick Leave and Article V, Section 1 Non-Discrimination

Recommended Motion(s):  Approval of Article IV, Section 9E Sick Leave as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Approval of Article V, Section 1 Non-Discrimination as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Approval of Article IV, Section 9E Sick Leave as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Joyce Baumert: Yea
  • Doug Kluth: Yea
  • Tammy Roh: Yea
Approval of Article V, Section 1 Non-Discrimination as presented Passed with a motion by Doug Pauley and a second by Tammy Roh.
  • Jennifer Miller: Absent
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Tammy Roh: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Doug Kluth: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
9. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Goals - Attached for your Review
ESUCC Legislative Day Update
Board Self-Assessment Discussion
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Administrator Polk gave an update to the Board regarding the ESUCC Legislative Day.  She shared with the Board the documents provided at the Legislative Day. 
Professional Development Director, Marci Ostmeyer, gave an update of the Professional Development services shared at the Legislative Day.

Administrator Polk reviewed the results of the returned Board self assessments.
9.1. Services Update
Speaker(s):  Administrator or Designee
Rationale:  Department Spotlight: Early Childhood
SIMPL Update
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Lisa Duranski, Early Childhood Coordinator, gave a department overview of services provided Birth to age 5.  Board asked follow up questions and were very appreciative of the information.
9.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  Dan Ellsworth, Network Operations Director, will discuss the following:
  • Facility security
  • Internet Service Contract
Recommended Motion(s):  Motion to authorize Administrator to accept lowest bid for four-year internet provider contract amount not to exceed $100,000 Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Action(s):
Motion to authorize Administrator to accept lowest bid for four-year internet provider contract amount not to exceed $100,000 Passed with a motion by Doug Pauley and a second by Marni Danhauer.
  • Jennifer Miller: Absent
  • Richard Stephens: Absent
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Doug Kluth: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Marni Danhauer: Yea
  • Tammy Roh: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Dan Ellsworth, Network Operations Director, updated the Board on security updates to exterior doors.

Internet bids for the next 48 month period will be coming in prior to the next Board meeting.  Board approved Administrator Polk to sign the bid contract.
9.3. Personnel
Speaker(s):  Administrator or Designee
Rationale:  Resignation: Katy McNeil, Administrative Assistant to the Chief Administrator
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Discussion:  Dr. Polk shared congratulations for Professional Development Director Marci Ostmeyer on her appointment to the National Association of Teachers of Mathematics Affiliate Relations Committee for the next three years.  This is a coveted role for any Professional Developer in the nation.

At this time, the Print Shop Personnel position has not been filled and will need to be re-advertised if current offer is not accepted.

The Board congratulated Katy McNeil, Administrator Assistant, on her new position as Director of Platte County Convention and Visitors Bureau.
9.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  Testimony for LB759 - Attached for your review.

During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk provided an overview of current issues facing the Legislature and their affect on school districts and ESU's.
10. 2018-2019 Audit Report
Speaker(s):  Board President or Designee
Rationale:  Attached for Review
Recommended Motion(s):  Discuss, consider and take any action necessary to accept the 2018-2019 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to accept the 2018-2019 Audit Report as presented Passed with a motion by Doug Kluth and a second by Joyce Baumert.
  • Jennifer Miller: Absent
  • Richard Stephens: Absent
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk informed the Board the 2018-19 audit review went smoothly with no findings.
11. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
11.1. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Reports of activities and discussions from the Negotiations Committee will take place during this item.
Recommended Motion(s):  Motion to approve a ___% total package compensation increase for all staff excluding staff covered under the Negotiated Agreement and the Administrator Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve a 3.5% total package compensation increase for all staff excluding staff covered under the Negotiated Agreement and the Administrator. Passed with a motion by Doug Kluth and a second by Doug Pauley.
  • Jennifer Miller: Absent
  • Richard Stephens: Absent
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Tammy Roh: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Negotiations Chairman, Doug Kluth, expressed his gratitude for the smoothness of this year's process of Negotiations.  A total package compensation increase for all staff except those covered under the Special Education Negotiated Agreement and the Chief Administrator was recommended and approved.  The Administrator's pay will be voted upon at the March Meeting.  There will be no March committee meeting.
12. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Conference Attendees will report on their learnings.
  • Legislative Issues Conference
  • President's Retreat
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Doug Kluth gave a review of the President's Retreat.
13. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:26 p.m. 

Minutes respectfully submitted by Linda Shefcyk, acting Recording Secretary to the ESU 7 Board.
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