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March 16, 2020 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Roll call was taken at 5:31p.m.
Vice President, Doug Kluth conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director

1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Marni Danhauer is absent due to work travel.  Don Ellison is absent due to health reasons.

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Jennifer Miller and a second by Tammy Roh.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Dan Hoesly and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
  • Tammy Roh: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills # 70578 through #70718 totaling $700,538.02
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$700,538.02 - Bills #70578 through #70718

Inservice bills total: $ 0.00
 

Check # Amount Vendor Description
70608 $14,264.48 Eakes Office Solutions Admin. Copier/Maintenance on copiers
70614 $7,550.44 ESUCC Learn 360 - Digital Video Library
70633 $5,965.54 Lakeview Community School Title II & III Reimbursements
70635 $11,207.22 Leigh Community School Title I Reimbursements
70655 $21,780.38 Palmer Public School Title I Reimbursements
70663 $37,665.84 Shelby-Rising City Public School Title I & Title III Reimbursements
70668 $7,180.08 Streakwave Wireless Technology Help Desk Inventory

 

Attachments:
6. Licensed Mental Health Practitioner contract
Speaker(s):  Administrator or Designee
Rationale:  Megan Welch - Licensed Mental Health Practitioner

Megan will be joining the Mental Health Team. 

Megan received her Masters of Science Degree in Clinical Counseling from Bellevue University, Bachelors of Science Degree in Human Service Counseling from Wayne State College and Associates of Arts from CCC.

Megan thrives to utilize her experience working with children, adolescents and adults using a variety of theoretical perspectives in individual, family and group therapy that specializes in improving wellness for individual and family dynamics creating long-term outcomes in the educational setting. 

She currently is a LMHP at ESU 9 since 2018 and was an In-Home Family Services Supervisor for Boys Town from 2015-2018. Prior to that she was an Intervention and Assessment Youth Care Worker for Boys Town for 2 years. 
Recommended Motion(s):  Approve LMHP contract for Megan Welsh as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approve LMHP contract for Megan Welsh as presented Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Tammy Roh: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
7. ESU 7 Administrator Contract Amendment
Speaker(s):  Board President or Designee
Rationale: 

The Board Negotiations Committee has proposed the salary amount for the ESU 7 Administrator for the 2020-2022 term as detailed in the attached contract.

The Negotiations Committee recommends a 3% total package increase.

Recommendation: Discuss, consider and take any necessary action to approve the amended ESU 7 Administrator Contract.

Recommended Motion(s):  ESU 7 Amended Administrator Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
ESU 7 Amended Administrator Contract Passed with a motion by Doug Pauley and a second by Richard Luebbe.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
8. Reading of Article V Section 2, Section 504 Compliance
Speaker(s):  Board President or designee
Rationale:  Recommendation:  Discuss, consider and take all necessary action to approve Article V, Section 2, Section 504 Compliance
Recommended Motion(s):  Approval of Article V, Section 2, Section 504 Compliance as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of Article V, Section 2, Section 504 Compliance as presented Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
9. Reading of Article V, Section 7, A Communicable and Infectious Diseases
Speaker(s):  Board President or Designee
Rationale:  Given the current status of COVID-19 additional language is recommended to the attached policy.

Recommendation:  Discuss, consider and take all necessary action to approve Article V, Section 7, A Communicable and Infectious Diseases
Recommended Motion(s):  Approve Article V, Section 7, A Communicable and Infectious Diseases Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approve Article V, Section 7, A Communicable and Infectious Diseases Passed with a motion by Gary Wieseler and a second by Jack Young.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Tammy Roh: Yea
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk provided the Board with information related to COVID-19 as was known at that time.  She shared legal advise related to the policies recommended in this meeting.
10. Reading of Article V, Section 7, B Emergency Closure of ESU 7 Buildings
Speaker(s):  Board President or Designee
Rationale:  This policy is a guideline recommended by the Perry Law Firm. 

Recommendation:  Discuss, consider and take all necessary action to approve Article V, Section 7, B Emergency Closure of ESU 7 Buildings.
Recommended Motion(s):  Approval of Article V, Section 7, B Emergency Closure of ESU 7 Buildings Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Article V, Section 7, B Emergency Closure of ESU 7 Buildings Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
No Action(s) have been added to this Agenda Item.
11. Reading of Article V, Section 7, C Emergency Exclusion of Persons from ESU 7.

 
Speaker(s):  Board President or Designee
Rationale:  This policy is a guideline recommended by the Perry Law Firm

Recommendation:  Discuss, consider and take all necessary action to approve Article V, Section 7, C Emergency Exclusion of Persons from ESU 7
Recommended Motion(s):  Approval of Article V, Section 7, C Emergency Exclusion of Persons from ESU 7 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Article V, Section 7, C Emergency Exclusion of Persons from ESU 7 Passed with a motion by Tammy Roh and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
12. ESU 7 COVID-19 Guide
Speaker(s):  Board President or Designee
Rationale:  It is recommended that the attached guide be adopted and approved with the understanding that the ESU 7 Administrator has the authority to make changes as needed.

Recommendation:  Discuss, consider and make all necessary action to approve the ESU 7 COVID-19 Guide.
Recommended Motion(s):  Approval of ESU 7 COVID-19 Guide Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of ESU 7 COVID-19 Guide with the understanding that the Passed with a motion by Tammy Roh and a second by Jack Young.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk provide explanation of the ESU 7 COVID-19 Guide.  The status of the Coronavirus is changing fluidly so the attached guide will be updated and revised as changes are recommended from the health departments.  ESU 7 will have a staff meeting on Tuesday, March 17 to discuss the Guide as well as any approved policies.
13. ESU 7 COVID-19 Pay Resolution
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council it is recommended that the follow resolution be adopted and approved for up to four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):  Approval of ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of ESU 7 COVID-19 Pay Resolution Passed with a motion by Joyce Baumert and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Tammy Roh: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The attached pay resolution was provided at the advisement of legal council.  Administrator Polk answered questions and provided information on how this resolution will affect staff members.
14. Addendum to 2019-2020 Negotiated Agreement
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council, it is recommended that the following addendum to the 2019-2020 Negotiated Agreement be approved as well as extending these changes to paid sick leave to those employees not covered by the negotiated agreement.
Recommended Motion(s):  Approval of addendum to the 2019-2020 negotiated agreement as well as extending sick leave changes to those employees not covered by the negotiated agreement. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of addendum to the 2019-2020 negotiated agreement as well as extending medical leave changes to those employees not covered by the negotiated agreement. Passed with a motion by Doug Pauley and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The attached Addendum to the 2019-20 Negotiated Agreement was provided at the advisement of legal council.  Administrator Polk answered questions and provided information on how this Addendum and its extension covering all staff members will affect them.
15. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Goals - Attached for your Review
Quarterly Update - Attached for your Review
ESUCC Update 
Open Meetings Act Update
Upcoming Events - April 20, 2020, Board Recognition Dinner - Elks Country Club
April 20 Board meeting will begin at 4:00 p.m.
Recommended Motion(s):  ESU 7 COVID-19 Guide approved as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  ESU 7 COVID-19 Resolution approved as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Administrator Polk discussed the possibility of canceling the Recognition Dinner in April as well as using zoom for April Board meeting.  A decision will be made in two weeks.
 
15.1. Services Update
Speaker(s):  Administrator or Designee
Rationale:  SIMPL Update

 
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  A SIMPL update was not provided.
15.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  Dan Ellsworth, Network Operations Director, will provide

1.  An update on Internet Services Contract.
2.  Security updates to doors and locks.

Recommendation: Discuss, consider and take any necessary action to approve the quote presented for doors and locks.
Recommended Motion(s):  Approve quote for doors and locks from ... Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Action(s):
Approve quote for doors and locks from Applied Connective Technologies of $43,508.25 Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Richard Stephens: Absent
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Tammy Roh: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Dan Ellsworth provided the Board with security bids for doors and locks from Applied Connective Technologies and M&O Door Products.
15.3. Personnel
Rationale:  Aimee Trotter and her husband Jason (also an ESU 7 employee in the Tech Department), live in Columbus with their three daughters.  Aimee previously worked at the Central Community College Bookstore and is excited to work in the ESU 7 Production Department.
 
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
15.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk provided a Legislative update to the Board.
16. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:34 p.m.  Minutes respectfully submitted by Linda Shefcyk, acting Recording Secretary.
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