Public Meeting Minutes: March 20, 2017 at 5:30 PM - Regular Board of Directors Meeting

Download

View Options:

Show Everything
Hide Everything

March 20, 2017 at 5:30 PM - Regular Board of Directors Meeting Minutes

March 20, 2017 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT  -  ESU 7 Mission Statement


Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.


Discussion:  President Don Ellison conducted the meeting.


1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale: 

This meeting has been preceded by advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

 

 

1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:31pm.

Staff present: Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director

Otis Pierce, Professional Development Coordinator

1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
Rationale: 

2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation. 


Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.

Public Participation in Board Meetings Policy 1.02.02
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board. 

Order of Business, Regular Meetings Policy 1.02.01

Recommendation: Discuss, consider and take any necessary action to approve agenda.

 

 

 

 

 

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Jack Young.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
4. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve the minutes as presented.

 

 

 

 

Recommended Motion(s):  Minutes as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Minutes as amended Passed with a motion by Terry Fusco and a second by Gary Wieseler.
  • Joyce Baumert: Abstain (With Conflict)
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Richard Luebbe will be absent due to family travel.

Staff Recommendation: Discuss, consider and take action to approve the Board absences. 

 

 




Recommended Motion(s):  Motion to approve absent Board directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Motion to approve absent Board directors Passed with a motion by Terry Fusco and a second by Jack Young.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Richard Luebbe was be absent due to family travel.

Jennifer Miller was absent due to family medical.

Dan Hoesly was absent due to personal reasons.

5.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Treasurer's Report as presented.

 

 

Recommended Motion(s):  Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Treasurer's Report as presented Passed with a motion by Doug Pauley and a second by Terry Fusco.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5.3. Presentation of Bills
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

The summary of bills for the current month total:$740,482.98 - Bills #64898 through #65063

Inservice bills total: $0

SPED Arrears:Elkhorn Valley: $1194.98

TECH Arrears: $0


Check # Amount Vendor Description
64910 $16,348.14 Boone Central Schools Title 1 Reimbursement
64918 $10,925.76 Capital One Migrant Travel
64933 $7,689.83 Cross Co. Schools Title 1 Reimbursement
64935 $10,000.00 Dan St. Romain Early Learning Contract
64952 $7,021.78 ESU 2 NNNC Quarterly bill
64954 $9,793.48 ESU 6 AV Repair
64955 $7,217.00 Fireguard Tech Bond clean agent fire
64966 $4,425.00 Heartland Communications Tech Bond phone system move
64967 $8,728.17 High Plains Title 1 Reimbursement
64991 $12,213.39 Leigh Community Schools Title 1 Reimbursement
65024 $5,915.53 Osceola Public School Title 1 Reimbursement
65049 $4,779.20 DAS State Accounting Central City DL connectivity and transport fee

Recommendation: Discuss, consider and take all necessary action to approve bills as presented.

 

 

 

 
Recommended Motion(s):  Bills as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Bills as presented Passed with a motion by Doug Kluth and a second by Joyce Baumert.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5.4. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2017-2018.

Recommendation: Discuss, consider and take any necessary action to approve the continuation of ESU 7 as the coordinating agency for the ESU 7 Special Education Cooperative for 2017-2018.

Recommended Motion(s):  Continuation of ESU 7 as the coordinating agency for the ESU 7 Special Education Cooperative for 2017-2018 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Continuation of ESU 7 as the coordinating agency for the ESU 7 Special Education Cooperative for 2017-2018 Passed with a motion by Joyce Baumert and a second by Terry Fusco.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Partnerships
5.5. Negotiations
Speaker(s):  Negotiations Commiittee
Agenda Item Type:  Action Item
Rationale: 

Chairman Kluth will give an overview of Negotiations Committee discussions regarding classified staff compensation for 2017-2018.

Recommendation: Discuss, consider and take any action necessary to approve the classified total compensation package increase of  % as presented.

 

 



Recommended Motion(s):  Classified total compensation package increase of % Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Classified total compensation package increase of 4% Passed with a motion by Doug Kluth and a second by Richard Stephens.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.6. ESU 7 Administrator Contract Amendment
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Rationale: 

The Board Negotiations Committee has proposed the salary amount for the ESU 7 Administrator for the 2017-2018 term as detailed in the attached contract.

Recommendation: Discuss, consider and take any necessary action to approve the amended ESU 7 Administrator Contract.

 

Recommended Motion(s):  ESU 7 Amended Administrator Contract Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Amended Administrator Contract Passed with a motion by Doug Kluth and a second by Richard Stephens.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The Board approved a 7.13% increase for the Administrator Contract.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.7. Reading of Policies 1.12 Employment of Administrator and 3.07 Payment of Salary
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Policies 1.12 Employment of Administrator and 3.07 Payment of Salary as presented.

 

Recommended Motion(s):  Policies 1.12 Employment of Administrator and 3.07 Payment of Salary as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Policies 1.12 Employment of Administrator and 3.07 Payment of Salary as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5.8. 2017-2018 Professional Employment Contracts
Agenda Item Type:  Action Item
Rationale:  Recommendation: Offer employment contracts for 2017-2018 to the following: Brooke Kavan 245 Days, Brooke Kohliha 245 Days, Mark Brady 245 Days, Laura Plas 245 Days, Dan Ellsworth 245 Days, Marcia Ostmeyer 245 Days, Otis Pierce 245 Days, Darus Mettler 245 Days for Educational Service Unit 7 employment.
Recommended Motion(s):  Employment Contracts for Brooke Kavan 245 Days, Brooke Kohliha 245 Days, Mark Brady 245 Days, Laura Plas 245 Days, Dan Ellsworth 245 Days, Marcia Ostmeyer 245 Days, Otis Pierce 245 Days, Darus Mettler 245 Days for 2017-2018 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Employment Contracts for Brooke Kavan 245 Days, Brooke Kohliha 245 Days, Mark Brady 245 Days, Laura Plas 245 Days, Dan Ellsworth 245 Days, Marcia Ostmeyer 245 Days, Otis Pierce 245 Days, Darus Mettler 245 Days for 2017-2018 as presented Passed with a motion by Doug Kluth and a second by Terry Fusco.
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
Rationale: 

 

6.1. President's Workshop Report
Speaker(s):  Don Ellison and Terry Fusco
Agenda Item Type:  Information Item
Rationale:  Board President Ellison and Vice President Fusco will give a report of their learning from the NASB President's Workshop in Norfolk on March 5-6, 2017.
Discussion:  Board Members Ellison and Fusco provided information from their experience at the NASB President’s Workshop.  Consent Agenda was discussed and will be place on the agenda in the April Board Meeting for consideration and use in the May Board Meeting.
6.2. Back to Basics of School Law Report
Speaker(s):  Richard Stephens and Gary Wieseler
Agenda Item Type:  Action Item
Rationale: 

Board Members Stephens and Wieseler will give an overview of topics covered at the Back to Basics of School Law Conference on March 16, 2017 in Norfolk.

 

Discussion:  Board Members Stephens and Wieseler gave an overview of their experience at the Back to Basics School Law Conference.  The importance of a transparent agenda was discussed.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.3. AdvancED Update
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale:  Administrator Polk will discuss the upcoming ESU 7 AdvancED Visit.
Discussion:  Administrator Polk announced the dates for the 2018 AdvancED external visit of March 26-28, 2018 and gave an overview of preparations to date.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Rationale: 

Facilities Update

  • Phone System
  • Data Center
  • Boiler

ESUCC Update
Quarterly Report

  • Administrator's Goals
  • Scorecard

Upcoming Events

  • April 18, 2017 Board Dinner - TUESDAY
  • Board Member Photos in April

Discuss the Legislature

 

Discussion: 

Facilities Update:
Phone System: Administrator Polk gave a brief overview of the new phone system.  Benefits should include streamlined billing, lower long-distance charges, and decreased bill overall.

Data Center: Administrator Polk gave a general overview of progress of Technology Bond Spending.

Boiler: Boilers in both the North and South Buildings have been repaired.  Maintenance will continue monitoring.

ESUCC Update:
Administrator Polk shared that ESUCC will have four retiring Administrators at the end of 2016-2017.

Quarterly Report:
Administrator Polk gave an overview of her quarterly report to the Board. The quarterly report includes an update of Administrator and strategic planning goals as well as highlighted quarterly activities all aligned with the seven components the Board has identified as Administrator priorities.

Upcoming Events:
Board Recognition Dinner will be on April 18, 2017 with Board Meeting beginning at 4:00pm at ESU 7 and with the Recognition Dinner beginning at 5:30pm at the Elks County Club.

Board Member Photos will take place at ESU 7 on April 18, 2017.

Legislative Update:  
Administrator Polk gave an overview of legislative bills currently facing education.  

Legislative Day:

Vice President Fusco and Administrator Polk gave an overview of the Legislative Day event with ESUCC.  They reported they had contact with thirteen Senators and/or their representatives.

Board Member Visits:
Visits will resume in May.

 

Attachments:
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:22pm
<< Back to the Public Page for ESU 7