Public Meeting Minutes: November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting

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November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting Minutes

November 20, 2017 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

President Don Ellison conducted the meeting.

1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Roll call was taken at 5:31pm.

Staff present:

Larianne Polk, Administrator

Linda Shefcyk, Business Manager

Katy McNeil, Secretary to the Board of Directors

Marci Ostmeyer, Professional Development Director

Darus Mettler, Special Education Director

Otis Pierce, Professional Development Coordinator

1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Discuss, consider and take action to approve the Board member absences Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take action to approve the Board member absences Passed with a motion by Doug Kluth and a second by Joyce Baumert.
  • Richard Stephens: Absent
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Richard Stephens was absent for medical reasons.

Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

All members present participated in the Pledge of Allegiance.

2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Visitors included students, staff and families of the Migrant Education Department as well as a Staff Reporter from the Columbus Telegram and Vietnam Veteran John F. Olson.

2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

No public comments provided.

Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Joyce Baumert.
  • Richard Stephens: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
3.1. Migrant Education Presentation: Quilt of Valor
Speaker(s):  Cynthia Alarcon or Designee
Agenda Item Type:  Information Item
Discussion: 

Staff and Students of the Migrant Education Department presented the Quilt of Valor to Vietnam Veteran, Mr. John F. Olson. The students from the Migrant Education Program shared their appreciation and respect for Mr. Olson's sacrifices and service to our country.  Mr. Olson gave brief remarks and expressed his gratitude to students of the Migrant Program for their work and dedication to creating the quilt. 

4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the consent agenda as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
  • Richard Stephens: Absent
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
4.1. Approval of Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #66254 through #66422 totaling $707,297.88
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. Classified Staff Hires: Two Migrant Service Providers
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
4.5. Special Education Resignations: Two Life Skills Techs
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. Recognition of the ESU 7 Education Association
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2019-2020 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
ESU 7 Education Association as the exclusive bargaining agent for the non-supervisory certificated staff for the 2019-2020 contract year Passed with a motion by Doug Kluth and a second by Jack Young.
  • Richard Stephens: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5.2. Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adoption of Policy Manual Article I, Unit Organization, Section 1: ESU Name, Mission and Duties as presented Passed with a motion by Dan Hoesly and a second by Terry Fusco.
  • Richard Stephens: Absent
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Administrator Polk gave an overview of the policy book reformatting and review process.  She explained the new structure and where policies would be housed in the interim.   The Board will continue to review policies according to the schedule provided by the Administrator with understanding the timeline for review may be adjusted as needed.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Negotiations Committee Update
Speaker(s):  Negotiations Committee Chair
Agenda Item Type:  Information Item
Discussion: 

Negotiation Committee Chair, Doug Kluth, gave an overview of discussions with the ESU 7 Education Association during today's Negotiations Team meeting.  Conversations have been positive in nature.

Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.2. Board Visit Reports
Speaker(s):  Don Ellison and Gary Wieseler
Agenda Item Type:  Information Item
Discussion: 

Don Ellison gave an overview of his visit with Administrator Polk to East Butler.  In addition to services offered, questions regarding potential for a Educational Behavioral Health Program were answered.  It was a very positive experience.


Gary gave an overview of his visit with Brooke Koliha and Howells-Dodge Consolidated Schools.  He said it was nice to hear about the support for the ESU programming.  Also a very positive visit.

6.3. Disposition of Inventory
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Removal of items presented from inventory Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Removal of items presented from inventory Passed with a motion by Terry Fusco and a second by Jennifer Miller.
  • Richard Stephens: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Items were approved for removal.

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
6.4. Review of Goals
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Discussion: 

Administrator Polk gave an overview of the goals for ESU 7 including strategic planning, Board Goals, Staff Department Goals and Leadership Goals.

Attachments:
6.5. State Education Conference Report
Speaker(s):  Attendees
Agenda Item Type:  Information Item
Discussion: 

Attendees Danhauer, Fusco, Pauley, Baumert, Pierce, and Ellison  gave an overview of their experiences at the State Education Conference. Specific comments were made regarding session topics. Don Ellison was nominated and approved as the Treasurer/Secretary of NESUBA.

6.6. Production Utilization Report
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Information Item
Discussion: 

Production Supervisor, Otis Pierce gave an overview of production utilization from ESU 7 schools.  He discussed trends in the data and addressed changes over time.

Attachments:
Goals:
  • Communication and Marketing
  • Data
6.7. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Discussion: 

Administrator Polk gave an overview of progress in discussing the EBHP with the Superintendents group in October.  She reviewed the questions and answers from the Superintendents as well as those asked by Board members.

Each Board member was provided the 2016-2017 Annual Report.

Administrator Polk provided the Board with her leave report, update on digital signage, and ISLoan Solutions. 

SIMPL Overview was tabled until December 2017 meeting. 

 

Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion: 

Meeting adjourned at 7:12pm.

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