Public Meeting Minutes: April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting

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April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting Minutes

April 16, 2018 at 4:00 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Discussion:  President Don Ellison conducted the meeting.
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Discussion:  Roll call was taken at: 4:01pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Coordinator
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
Action(s):
Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Doug Kluth.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Marni Danhauer was also absent for medical.
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Attachments:
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
4.3. Presentation of Bills #66979 through #67119 totaling $673,668.68
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
5. Action Items
Speaker(s):  Don Ellison or Designee
5.1. Negotiation Committee Update
Speaker(s):  Negotiations Committee
Recommended Motion(s):  ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
ESU 7 Directors' Total Compensation Package Increase of 3.59% for the 2018-2019 contract year Passed with a motion by Doug Kluth and a second by Terry Fusco.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
ESU 7 Professional Development Coordinators' Total Compensation Package Increase of 0% which includes a reduction in contract days from 245 to 225, with 0 vacation days, 2 personal days and 12 sick days Passed with a motion by Doug Kluth and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Chairman Kluth expressed his appreciation to committee members and the staff on the negotiations team for the work they did this season.
5.2. ESUCC Master Services Agreement 2018-2019
Speaker(s):  Larianne Polk or Designee
Recommended Motion(s):  2018-2019 Master Services Agreement as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
2018-2019 Master Services Agreement as presented Passed with a motion by Terry Fusco and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The Board agreed that this item will be considered a consent item moving forward with the condition there is a comparison to the prior year's contract to show changes.  If this comparison is not available, this item will remain a separate agenda item.
5.3. Reading of Article II, Section 7, A through B
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Article II, Section 7, A through B as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
Article II, Section 7, A through B as presented. Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Marni Danhauer: Absent
  • Richard Luebbe: Absent
  • Richard Stephens: Absent
  • Doug Kluth: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion Items
6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler and Joyce Baumert
Attachments:
Discussion:  Board Members Baumert and Pauley are members of the EBHP Building Committee.  Member Baumert gave an overview of the building committee meeting.  She provided a list of the committee members present.  The recommendation of the committee was to increase the size of the building project by 2,000 square feet.

Administrator Polk provided the report from the Board of Adjustment Appeals meeting for the waiver of the parking spaces at Girard Park. 
To move ahead with the EBHP Schematic and probable cost opinion, Administrator Polk must have a second bid for opinion of cost and schematic drawings after which Administrator Polk will make a decision as to the vendor who will provide this service.

The committee will be meeting in the next month to move forward with the opinion of cost and the schematics. 
 
6.2. AdvancED Visit Report
Speaker(s):  Larianne Polk
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Discussion:  Administrator Polk gave an overview of the AdvancED Visit and the preliminary findings of the committee.
6.3. Budget Committee Report
Speaker(s):  Terry Fusco
Discussion:  Chairman Fusco gave an overview of today's Budget Committee Meeting.  The Budget Committee has gone paperless this year and has begun working within Google Team Drive.  The team reviewed their roles and responsibilities,  schedules and re-visited the Committee and Board Member Goals.  The process has just begun and will update the Board throughout the process.
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Discussion:  Administrator Polk reviewed the contents of her Administrator Report which included the legislative update to the Board, an update of superintendent visits, and reminders to the Board regarding upcoming events.  She also provided the following reminders:
  • Administrator Practicum Student will be present at the May Budget Committee and Full Board Meeting.  He will present information to the Board.
  • Editing the Agenda can be done up to 24 hours before the scheduled meeting.
  • Staff Contracts outside of Negotiated Guidelines will not be a part of the Consent Agenda.  In the event this occurs, the motion and second will be as follows:
    • Motion: I move to approve the contract for "name and title." 
    • Subsidiary Motion:  I move to confirm placement of "name and title" at step "#."
  • If at any time any Board Member has a question about an item in the Consent Agenda, any member can request to have it pulled out.  This then becomes the very next action item.
7. Adjournment
Speaker(s):  Don Ellison or Designee
Discussion:  The meeting adjourned at 5:05pm.
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