Public Meeting Minutes: June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting

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June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting Minutes

June 18, 2018 at 5:30 PM - Regular Board of Directors Meeting
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Discussion:  Roll call was taken at: 5:30pm
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Dan Ellsworth, Technology Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
Action(s):
Board Member absences as presented Passed with a motion by Richard Stephens and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Absences of Jennifer Miller, Gary Wieseler and Marni Danhauer were approved.
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Attachments:
Discussion:  No public comments provided.
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Terry Fusco.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Terry Fusco.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
4.3. Presentation of Bills # 67301 through #67460 totaling $668,949.06
Speaker(s):  Don Ellison or Designee
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
4.4. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):  Larianne Polk
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
4.5. 2018-2019 Grant Contract for Early Learning Connection
Speaker(s):  Larianne Polk or Designee
Goals:
  • Board Goal 3: Financial Projections
4.6. 2018-2019 Professional Contracts
Speaker(s):  Larianne Polk
5. Action Items
Speaker(s):  Don Ellison or Designee
Action(s):
Authorization for Administrator to Pay July Bills Passed with a motion by Doug Kluth and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
No Action(s) have been added to this Agenda Item.
5.1. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):  Larianne Polk or designee
Recommended Motion(s):  Authorization of the Administrator to Pay July Bills Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
July Bills Passed with a motion by Doug Kluth and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
5.2. District Technology Coordinator Contracts
Speaker(s):  Larianne
Attachments:
Action(s):
Authorization of the Administrator to Pay July Bills Passed with a motion by Joyce Baumert and a second by Jack Young.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
5.3. Budgeting for additional 1% Budget Authority
Speaker(s):  Larianne Polk or designee
Recommended Motion(s):  Budgeting for additional 1% Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
Action(s):
Budgeting for additional 1% Passed with a motion by Dan Hoesly and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
5.4. Final Tax Request Hearing - Thursday, September 13 at 5:25 p.m. in the ESU 7 Oak Room
Speaker(s):  Larianne Polk
Recommended Motion(s):  2018-2019 ESU 7 Final Tax Request Hearing on Thursday, September 13th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
2018-2019 ESU 7 Final Tax Request Hearing on Thursday, September 13th, 5:25 p.m. ESU 7 Oak Conference Room Passed with a motion by Terry Fusco and a second by Jack Young.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
5.5. Budget Hearing and Budget Summary - Thursday, September 13 at 5:15 p.m. in the ESU 7 Oak Room
Speaker(s):  Larianne Polk
Recommended Motion(s):  2018-2019 ESU 7 Budget Hearing and Budget Summary on Thursday, September 13th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Action(s):
2018-2019 ESU 7 Budget Hearing and Budget Summary on Thursday, September 13th, 5:15 p.m. ESU 7 Oak Conference Room Passed with a motion by Joyce Baumert and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
6. Discussion Items
6.1. Educational Behavioral Health Program Updates
Speaker(s):  Darus Mettler or Designee
Attachments:
Discussion:  Committee Member Joyce Baumert delivered the report from the Educational Behavioral Health Program Committee which met on May 29, 2018.  She highlighted the decisions for schematic design which the committee discussed and agreed upon.  The Board would like to know what the cost is to finish out the unfinished space shown in Classroom B and C.  Administrator Polk and the Budget Committee will discuss the billing structure for the EBHP for member schools in early August.  She reviewed the construction timeline with the Board Members.  Administrator Polk discussed what needs to be moved in the warehouse prior to construction. The committee is looking for temporary solutions utilizing space at other districts if needed.  Administrator Polk responded to questions from members of the board.

 
6.2. Policy Readings
Speaker(s):  Don Ellison or Designee
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
6.3. Budget Committee Update
Speaker(s):  Chairman Terry Fusco
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Discussion:  Chairman Fusco gave an overview of the Budget Committee discussions to date.  He highlighted changes for the upcoming year.  Chairman Fusco highlighted changes to the current treasurer's report.   The Budget Committee will meet again in early August to discuss EBHP program costs, school district contribution and payback options.
6.4. Administrator's Report
Speaker(s):  Larianne Polk
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
Discussion:  Facilities Update
  • Administrator Polk shared information from Clean Up Day.
  • Repairs will begin in the warehouse to the roof and damaged walls.  This repair work needs to be completed before construction can begin with the EBHP.
SIMPL Update:
  • Administrator Polk highlighted the changes to the SIMPL interface and how it relates to statewide initiatives and needs for data. 
  • She gave a high level overview of the data tracking inside the SIMPL tool.
Quarterly Report/Scorecard:
  • Administrator Polk provided the Board her quarterly report and scorecard.  She solicited feedback on the content.
Upcoming Events:
  • August Board Hot Topics and Reminders Workshop - Perry Law Firm 5-7pm August 9
School Law Update:
  • Administrator Polk discussed the topics covered which included school safety and security, harassment, and Special Education updates.
Priority School Status Update:
  • Administrator Polk updated the Board as to the Schuyler High School Priority Status.
  • She and two professional development staff members have attended planning meetings to this point.
7. Adjournment
Speaker(s):  Don Ellison or Designee
Discussion:  Meeting adjourned at 6:43pm.
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