Public Meeting Minutes: September 13, 2018 at 5:30 PM - Regular Board of Directors

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September 13, 2018 at 5:30 PM - Regular Board of Directors Minutes

September 13, 2018 at 5:30 PM - Regular Board of Directors
1. Call the meeting to order
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
1.1. Notification of Open Meetings Law
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
1.2. Roll Call
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Roll call was taken at: 5:30
Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.2.1. Board Absences
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Board Member absences as presented Passed with a motion by Doug Kluth and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
1.3. Pledge of Allegiance
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  All members present participated in the Pledge of Allegiance.
2. Public Forum
Agenda Item Type:  Procedural Item
2.1. Welcome Visitors
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No visitors were present.
2.2. Public Comment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  No public comments provided.
Attachments:
3. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Terry Fusco and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4. Consent Agenda
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Agenda
Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
4.1. Minutes
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
4.2. Treasurer's Report
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.3. Presentation of Bills #67778 through #67917 totaling $767,980.61
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Consent Item
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
4.4. District Technology Coordinator Resignation
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Consent Item
Attachments:
5. Action Items
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
5.1. 2018-2019 Contract for District Technology Coordinator
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Action(s):
2018-2019 Contract for District Technology Coordinator as presented Passed with a motion by Dan Hoesly and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
5.2. Reading of Article III, Section 4, A through E and Article III, Section 5, A through E
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Action Item
Recommended Motion(s):  Article III, Section 4, A through E and Article III, Section 5, A through E as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Article III, Section 4, A through E and Article III, Section 5, A through E as presented. Passed with a motion by Doug Pauley and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk provided additional information on Article III, Section 4, B: Borrowing, Article III, Section 4, D: Coffee Act, Article III, Section 5, D: Construction Projects and Article III, Section 5, E: Equipment, Materials and Supplies.
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.3. Warehouse Renovation Professional Services Agreement
Speaker(s):  Larianne Polk or Designee
Agenda Item Type:  Action Item
Action(s):
Approval of the Warehouse Renovation Professional Services Agreement as presented Passed with a motion by Joyce Baumert and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk presented the Warehouse Renovation Professional Services Agreement and gave an update on the timeline moving forward with the EBHP project.
Attachments:
5.4. Resolution for Tax Asking and Final Levy
Speaker(s):  Larianne Polk
Agenda Item Type:  Action Item
Recommended Motion(s):  Tax Asking and Final Levy Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Tax Asking and Final Levy Resolution as presented Passed with a motion by Doug Kluth and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
5.5. Adoption of the 2018-2019 Budget
Speaker(s):  Budget Committee, Larianne Polk
Agenda Item Type:  Action Item
Recommended Motion(s):  Adoption of the 2018-2019 Budget as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Adoption of the 2018-2019 Budget as presented Passed with a motion by Terry Fusco and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Jack Young: Absent
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Terry Fusco: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk shared the budget summary documents with the Board.
Attachments:
6. Discussion Items
Agenda Item Type:  Procedural Item
6.1. Labor Relations Conference Report
Speaker(s):  Richard Stephens
Agenda Item Type:  Information Item
Discussion:  Board member Stephens gave an overview of his experiences at Labor Relations Conference.  He will share his materials for the Board next time he is in town.
 
6.2. Administrator's Report
Speaker(s):  Larianne Polk
Agenda Item Type:  Information Item
Discussion:  ESUCC Update:
  • Administrator Polk shared information with the Board regarding ESUCC Cooperative Purchasing Savings.  The savings amounts will be included in SIMPL for the Value Add Study.
  • The ESUCC is working on 5 Bold Steps:
    1. Establishing NDE/ESUCC Communication Parameters
    2. Creating a Services Inventory for the State (SIMPL) by the end of 18-19
    3. Statewide Value-Add Process by January 2019
    4. Standards for ESUs which would equate to accreditation tool
    5. Value-Proposition elevator speech:  What do we want to share about ESUs with the state
Administrator Polk shared her quarterly report.
Administrator Polk reviewed upcoming events with the Board.
The Board Evaluation Committee Chair, Doug Pauley, informed the Board regarding Administrator Evaluation documents and that they will be arriving in their email in the next few days.


 
Attachments:
Goals:
  • Communication and Marketing
  • Data
  • Partnerships
  • Technology
7. Adjournment
Speaker(s):  Don Ellison or Designee
Agenda Item Type:  Procedural Item
Discussion:  Meeting adjourned at 6:17pm.
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