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August 17, 2020 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Vice President Gary Wieseler conducted the meeting.
 
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

Attachments:
1.2. Roll Call
Speaker(s):  Board President or Designee
Discussion:  Roll Call taken at 5:32pm
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Jennifer Miller and a second by Richard Stephens.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Marni Danhauer absent due to personal reasons.

Doug Pauley absent due to personal reasons.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Attachments:
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Board President or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Donald Ellison and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No visitors present.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. July 2020 - Presentation of Bills #70999 through #71117 totaling $987,026.57
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$987,026.57 - Bills #70999 through #71117

Inservice bills total: $0
 

Check # Amount Vendor Description
71003 $10,295.86 Amazon Tech/PD/SPED/Migrant/Title Grants general supplies/equip.
71008 $8,696.10 Applied Connective Technologies Security equipment
71028 $16,482.95 Cross County School Title I and IIA reimbursement
71035 $6,278.08 Eakes Office Solutions Copier maintenance & supplies
71036 $20,497.39 East Butler Public School Title I, IIA, III reimbursements
71044 $33,829.00 ESUCC SPED SRS District bill
71048 $8,413.28 High Plains Comm. Schools SPED and Title I and IIA reimbursement
71051 $27,434.14 Howells-Dodge Consolidated School Title I and IIA reimbursement
71052 $31,063.06 Humphrey Public School SPED and Title I and IIA reimbursement
71061 $8,770.90 M&O Door Products Interior/Exterior door hardware and installation
71077 $59,072.00 On To College Test Prep renewal (flow through to schools)
71090 $42,540.35 St. Edward Public School SPED and Title I reimbursement
71094 $16,800.00 Susan Presler PD Consultant
71097 $65,473.02 Twin River Public School Title I and IIA reimbursement
71127 $46,286.11 Lakeview Community School Title I and IIA reimbursement


This is a consent item.

Attachments:
5.3. August 2020 - Presentation of Bills #71129 through #71247 totaling $837,735.28
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$837,735.28 - Bills #71129 through #71247

Inservice bills total: $5.52

 

Check # Amount Vendor Description
71133 $7,654.21 Amazon Tech/PD/SPED/Migrant/Title Grants general supplies/equip.
71139 $23,672.00 BD Construction Replace gutters and paint on Warehouse/LA
71141 $16,387.59 Boone Central Schools Title I and PEAK reimbursement
71143 $13,984.42 Capital One Bank PD/Admin/Tech supplies/registrations
71146 $31,172.46 Central City Public School PEAK Title I & II reimbursements
71149 $8,388.07 Clarkson Public Schools Title I and PEAK reimbursements
71150 $11,229.29 Cross Co. School PEAK Title I & II reimbursements
71153 $12,118.10 Eakes Office Solutions Copier maintenance
71157 $23,185.00 Engineered Controls HVAC controls update for all buildings
71161 $9,235.88 ESU 2 NNNC quarterly bill
71168 $6,052.41 High Plains Community Schools PEAK Title I & II reimbursements
71172 $10,063.71 Howells-Dodge Consolidated PEAK Title I & II reimbursements
71178 $31,733.00 Kagan Professional Development Title IIA Consultant
71182 $12,109.76 Leigh Community Schools Title I and PEAK reimbursements
71199 $17,316.50 Palmer Public School Title I and PEAK reimbursements
71210 $5,034.90 Shelby-Rising City Public School PEAK Title II & III reimbursements
71226 $8,954.40 World Book, Inc. Worldbook read and research combo software

This is a consent item.

Attachments:
5.4. Authorized Depositories
Speaker(s):  Administrator or Designee
Rationale: 

Board Policy Article III, Section 4, C, Depositories of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds.  The checking accounts are currently at First National Bank and Trust, Columbus.  The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

This is a consent item.

Attachments:
5.5. 2020-2021 Mileage Allowance
Speaker(s):  Administrator or Designee
Rationale: 

Article III, Section 4, D Coffee Act Policy (Reimbursable Expenses)

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.575.

This is a consent item.

Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
5.6. 2020-2021 Contract for Abby Pfister, Grant Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Abby Pfister, Grant Coordinator.
Attachments:
5.7. 2020-2021 Contract for Brooke Kavan, Professional Development Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Brooke Kavan, Professional Development Coordinator.
Attachments:
5.8. 2020-2021 Contract for Brooke Koliha, Professional Development Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Brooke Koliha, Professional Development Coordinator.
Attachments:
5.9. 2020-2021 Contract for Cody Nelsen, Network & Systems Administrator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Cody Nelsen, Network & Systems Administrator.
Attachments:
5.10. 2020-2021 Contract for Cynthia Alarcon, Grant Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Cynthia Alarcon, Grant Coordinator.
Attachments:
5.11. 2020-2021 Contract for Dan Ellsworth, Network Operations Director.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Dan Ellsworth, Network Operations Director.
Attachments:
5.12. 2020-2021 Contract for David Vanderheiden, District Technology Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for David Vanderheiden, District Technology Coordinator.
Attachments:
5.13. 2020-2021 Contract for Jason Trotter, District Technology Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Jason Trotter, District Technology Coordinator.
Attachments:
5.14. 2020-2021 Contract for Kerri Jo Krivohlavek, Database Administrator
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Kerri Jo Krivohlavek, Database Administrator
Attachments:
5.15. 2020-2021 Contract for Laura Plas, Professional Development Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Laura Plas, Professional Development Coordinator.
Attachments:
5.16. 2020-2021 Contract for Marci Ostmeyer, Professional Development Director.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Marci Ostmeyer, Professional Development Director.
Attachments:
5.17. 2020-2021 Contract for Mark Brady, Professional Development Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Mark Brady, Professional Development Coordinator.
Attachments:
5.18. 2020-2021 Contract for Melinda Velencela, MEP Education Liaison.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Melinda Velencela, MEP Education Liaison.
Attachments:
5.19. 2020-2021 Contract for Otis Pierce, Professional Development Coordinator.
Speaker(s):  Board President or Designee
Rationale:  2020-2021 Contract for Otis Pierce, Professional Development Coordinator.
Attachments:
6. June 2020 Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review of the Treasures' Report
Recommended Motion(s):  Approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approve the Treasurer's Report as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the June Treasurer's report. There was $4.4 million cash on hand. The ESU 7 goal is 30% of budget which is $4.2 million. June had a lot of grant reimbursements. 
7. July 2020 Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review of the Treasures' Report
Recommended Motion(s):  Approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approve the Treasurer's Report as presented Passed with a motion by Joyce Baumert and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Gary Wieseler: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the July Treasurer's Report. In July there was $3.9 million cash on hand, which is below the 30% cash on hand goal. ESU 7 wants to be as close to the 30% goal as possible. 
8. Level III Handbook Revisions - Cen7ter and Learning Academy
Speaker(s):  Administrator or Designee
Rationale:  Level III Handbook Revisions to include mask verbiage. 

Added verbiage: Masks - In the case of a health risk due to a pandemic or other health related concerns:
All students will be required to, at a minimum, follow the mask guidelines defined in ESU 7 Return to Services/School Plan unless one of the following persists: 
  • The student has a disability and a reasonable accommodation excuses the student from wearing a mask for some or all of the school day;
  • The student’s Individualized Education Program (IEP) team has determined that wearing a mask for some or all of the school day would interfere with the student’s ability to receive a free, appropriate public education and that determination is documented in the student’s IEP;
  • Another legally valid reason exists to modify the face covering requirements and such reason has been approved in writing by the student’s Principal and ESU 7 administration.
  • OR Their parent or guardian has opted their student out of being required to wear a mask by executing a written document and such document is on file in the office of the Principal at the time at issue. This option is only available to students whose contracting district has such a process.
Recommended Motion(s):  Approve the handbook revisions as presented for both Cen7ter and Learning Academy Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approve the handbook revisions as presented for both Cen7ter and Learning Academy Passed with a motion by Jack Young and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Jennifer Miller: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk reminded the Board that the Level III Handbooks were approved in June. Due to the pandemic it was suggested ESU 7 add mask verbiage into the handbooks. The language added into the handbook was added to the rationale to be easily visible. The staff handbook had mask verbiage added as well. In the spring, ESU 7 will provide the staff handbook so there is Board over site.
9. First Reading of the Title IX Procedure for Complaints of Sexual Harassment Policy
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Consider, discuss, and take any necessary action to approve the first reading of Title IX Procedure for Complaints of Sexual Harassment Policy
 

Recommended Motion(s):  Consider, discuss, and take any necessary action to approve the first reading of Title IX Procedure for Complaints of Sexual Harassment Policy Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Consider, discuss, and take any necessary action to approve the first reading of Title IX Procedure for Complaints of Sexual Harassment Policy Passed with a motion by Donald Ellison and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the federally required Title IX policy. The Title IX policy had a deadline of August 14, 2020. The ESU 7 attorney recommends two readings because there continues to be federal discussion regarding applicability to K-12 education. There should be some federal decision to the Title IX policy before the next Board Meeting. A Title IX policy update will be on the next Board Meeting agenda to discuss. 
10. Reading of Article V, Section 1, A Policy of Non-Discrimination
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination

Updated verbiage to include FERPA and the term student.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination as presented Passed with a motion by Joyce Baumert and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The recommended language from the attorney is in blue and bold. The added language includes FERPA verbiage.
11. Reading of Article III, Section 7, C Weapons
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 7, C Weapons

Including verbiage: For purposes of this policy, the term "dangerous weapon" includes any personal safety or security device (such as tasers, mace and pepper spray). In the event that a person desires to carry or possess a personal safety or security device on ESU property or in an ESU vehicle, the individual must obtain prior approval from the Administrator or the Administrator’s designee before bringing any such device on ESU grounds or in an ESU vehicle. If a person obtains prior approval from the Administrator or Administrator’s designee, the person must store the device during the work or school day in a secure location as designated by the Administrator or Administrator’s designee.

Recommended Motion(s):  Article III, Section 7, C Weapons as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Article III, Section 7, C Weapons as presented Passed with a motion by Donald Ellison and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The recommended language from the attorney is in blue and bold. 
12. Reading of Article IV, Section 5, C Weapons
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article IV, Section 5, C Weapons

Including verbiage in bold: An exception may be allowed for an employee to carry mace or other similar chemical agents in quantity and/or concentration typically designed for individual personal defensive purposes for self-defense where it is established that the employee is presented with a clear and substantial risk to personal safety and the employee receives prior written permission from the Administrator or Administrator’s designee. An exception may also be allowed where the employee requests to possess a weapon for instructional purposes.

Recommended Motion(s):  Article IV, Section 5, C Weapons as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Article IV, Section 5, C Weapons as presented Passed with a motion by Donald Ellison and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  The recommended language from the attorney is in blue and bold. 
13. 2020-2021 Non-Member Contract for Services
Speaker(s):  Administrator or Designee
Rationale: 

Costs for non-member school districts will be established and/or reviewed annually.

Article III, Section 1, D - Requests, Costs, and Payment

Recommendation:  Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented.
Recommended Motion(s):  2020-2021 Non-Member Contract for Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2020-2021 Non-Member Contract for Services as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  This is the annual review of the Non-Member contract. The contract gives ESU 7 the statutory permission to provide services to a school outside of the member schools within ESU 7. This agenda item will be moved to June in the upcoming year.
14. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):  Administrator or Designee
Rationale:  ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021.
 
Recommended Motion(s):  Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021 Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2020-2021 Passed with a motion by Joyce Baumert and a second by Jack Young.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  This agenda item will be moved to the April or May agenda next year to discuss. 
15. Board Member Awards of Achievement
Speaker(s):  Administrator or Designee
Rationale:  Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events.
Please take a minute to review the attached report for the board member achievements from your school district/ESU for accuracy. The report is alphabetized by school district/ESU, award level and award recipient name. The report lists all board members who qualify for an award this year. If a board member name is not on the list, that individual may be between award levels at this time. 

We typically present awards to recipients at our annual Area Membership Meetings. Because we are holding Area Membership Meetings virtually this year, we are working on a new plan to recognize board members and distribute awards this year. Additional information will be available soon. Thank you for your understanding.
 
Account Name Award Points
ESU 7 Tammy Roh Point Award - Level I 75 (50)
ESU 7 Doug Kluth Point Award - Level IV 400 (350)
ESU 7 Richard Luebbe Point Award - Level IV 405 (350)
ESU 7 Jack Young Point Award - Level IV 390 (350)
ESU 7 Richard Stephens Point Award - Level VII 1,020 (1,000)
Discussion:  Information only.
16. Romans, Wiemer & Associates Audit Bid
Speaker(s):  Administrator or Designee
Rationale:  Recommendation: Approve Romans, Wiemer & Associates Audit Bid
Recommended Motion(s):  Discuss, consider, and take any necessary action to approve the Romans, Wiemer & Associates Audit Bid Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Action(s):
Discuss, consider, and take any necessary action to approve the Romans, Wiemer & Associates Audit Bid Passed with a motion by Jennifer Miller and a second by Jack Young.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Every three years ESU 7 sends out bid proposals to 6 auditors. Currently Romans, Wiemer & Associates was the only firm who responded. Prices for the next three years are included in the bid.
17. ESU 7 COVID-19 Pay Resolution
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Jack Young and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk explained the only changes to this Resolution are the highlighted areas, everything else is the same as the previous Resolutions. 
 
18. ESU 7 COVID-19 COVID-19 Addendum to Negotiated Agreement
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Addendum to Negotiated Agreement.
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Addendum to Negotiated Agreement Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Addendum to Negotiated Agreement Passed with a motion by Jennifer Miller and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the addendum to the negotiated agreement. 
19. ESU 7 COVID-19 2020-2021 Return to Services/School Resolution
Speaker(s):  Board President or Designee
Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 2020-2021 Return to Services/School Resolution
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 2020-2021 Return to Services/School Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 2020-2021 Return to Services/School Resolution Passed with a motion by Jack Young and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Doug Pauley: Absent
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the Return to Services resolution. Schools are asked to do something similar.
20. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  ESU 7 Return to Services/School Plan

Goals - Attached for your Review

ESUCC Update

Upcoming Events - AESA Annual Conference. There is the possibility of a virtual option. 

Meeting with President and Vice President the Friday before the Board Meeting via Zoom instead of the Monday before Board Meeting.

Tammy Roh Thank You card
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Administrator Polk passed around a thank you card for previous Board Member Tammy Roh. 

The Return to Services Plan is on the ESU 7 website, the most updated plan is always visible. Staff are able to post comment questions and then Administrator Polk answers the questions and puts it in the FAQ at the end of the plan. Administrator Polk went through the plan.

Most schools, not all of them, are using a tiered model, it is a local decision. Every Friday by noon the Directors and Administrator Polk will discuss the color tier and notify staff if there is a change. Administrator Polk and the Directors take into consideration the health department information and information from the schools that ESU 7 staff visit. The color change will be communicated via the emergency communication system regardless of color tier. On the ESU 7 campus, the color tier could look different at each building. If the ESU 7 plan is different than the school's plan, ESU 7 staff going out to the school, follows the more restrictive plan. 

Administrator Polk has been researching a telework policy which will be reviewed at the September Board Meeting.

ESUCC Update - 93,000 masks distributed to the schools. 

Gaiters - 2-ply that meet the CDC requirements, 1600 ordered.

AESA Annual Conference will more than likely move to virtual. Let Mindy know if you would still want to attend virtual if you said you wanted to go to Orlando. This is the first year ESU 7 Mental Health staff have applied to be presenters and were approved. 
20.1. Services Update
Speaker(s):  Administrator or Designee
Rationale:  SIMPL Update

Hand Sanitizer 

Face Masks

Plexiglass Dividers
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Plexiglass dividers - Custodian Larry Shefcyk made 46 plexiglass dividers for Special Education. Districts were notified that ESU 7 staff member Chris Chvala was willing to make plexiglass dividers. At this time 73 additional plexiglass dividers have been constructed and distributed. 
20.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
20.3. Personnel - New Hires
Speaker(s):  Administrator or Designee
Rationale:  2020-2021 Para New Hires:
- Cora Korus, Para at the Cen7ter
- Jessica Olnes, Para at the Cen7ter
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
20.4. Personnel - 2020-2021 Contracts
Speaker(s):  Administrator or Designee
Rationale:  2020-2021 Contracts offered and authorized by Chief Administrator Polk for the following staff: 
- Aimee Trotter, Production Personnel
- Ana Karen Garcia Medina, MEP Education Service Provider
- Ana Santos Reyes, MEP Education Program Recruiter
- Angie Arndt, Department Secretary
- Carolyn Koch, Bookkeeper
- Chris Chvala, Computer Support Specialist
- Cindy Wieser, Department Secretary
- Darlene Rodriguez, MEP Education Program Recruiter
- Elizabeth Lawrence, Department Secretary
- Isaura Barreto, MEP Education Program Recruiter
- Janet Ciboron, Production Personnel
- Jennifer Rivera, MEP Education Service Provider
- Joan Hassebrook, Production Personnel
- Larry Shefcyk, Custodian/Maintenance
- Linda Shefcyk, Business Manager
- Mayra Vargas, Department Secretary
- Megan Kassing, Bookkeeper
- Nancy Smith, Production Personnel
- Nathalie Vargas, MEP Education Service Provider
- Rosa Waldrop, MEP Education Service Provider
- Yaribey Rodriguez, MEP Education Service Provider

- Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations.
 
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
20.5. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  Update on LB 1107
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk explained the Legislature reconvened in July to finish the short session. 
21. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
21.1. Budget Committee Report
Speaker(s):  Budget Committee Chair
Rationale:  Reports of Budget Committee activities and discussion will take place during this item.
Discussion:  Administrator Polk reported the budget is about $500,000 less this year than last year. Revenues are coming in lower each year. Valuations have started coming in and that information will be presented to the Board in September. The next Board meeting will be on a Thursday and the Budget Committee will meet prior to the Board Meeting.
21.2. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Reports of activities and discussions from the Negotiations Committee will take place during this item.

Need to fill the Negotiations Committee vacancy
Discussion:  Negotiations Committee Report - Jennifer Miller is the new Chair of the Negotiations Committee. One member from the Negotiations Committee and the Budget Committee met with a representative from ESUEA in July to discuss the upcoming Negotiations season. There was good discussion about where things were going. 
21.3. Administrator Evaluation Committee Report
Speaker(s):  Administrator Evaluation Committee Chair
Rationale:  A report of activities from the Administrator Evaluation Committee will be given during this item.
Discussion:  Administrator Polk sent out an email to the Evaluation Committee to look at the evaluation. There were no recommended changes. A paper copy will be provided at the September meeting. An electronic copy will be sent out in October. 
22. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:52pm.

Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board.
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