January 21, 2019 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the meeting to order and Roll Call
Speaker(s):
Administrator or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Directors. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at: 5:38pm
Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Katy McNeil, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Darus Mettler, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Absent Board Members
Speaker(s):
Administrator or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Richard Stephens was absent due to inclement weather.
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1.2. Notification of Open Meetings Law
Speaker(s):
Administrator or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. |
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1.3. Pledge of Allegiance
Speaker(s):
Administrator or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Welcome Visitors
Speaker(s):
Administrator or Designee
Discussion:
There were no visitors present.
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3. Public Comment
Speaker(s):
Administrator or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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4.
Approval of Agenda
Speaker(s):
Administrator or Designee
Rationale:
Administrator Polk will review the meeting agenda format changes.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk gave an overview of changes to the format of the Board Meeting Agenda moving forward.
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5. Consent Agenda
Speaker(s):
Administrator or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.2. Treasurer's Report
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
Attachments:
()
Goals:
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5.3. Presentation of Bills # 68409 through # 68565 totaling $853,053.38
Speaker(s):
Administrator or Designee
Rationale:
The summary of bills for the current month total: $853,053.38 - Bills #68409 through #68565 Inservice bills total: $ 0 TECH Arrears: Schuyler $1,475.00, Clarkson $25.00 and Twin River $100.00
Attachments:
()
Goals:
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5.4. Classified New Hires: 3 Paraprofessionals
Speaker(s):
Administrator or Designee
Rationale:
Melissa Schwichtenberg, Jenny Brown and Madison Wright will be joining the Cen7ter Team.
Melissa Schwichtenberg is joining our Cen7ter team as a paraprofessional, She is a graduate of Columbus High School. She has a CNA certification and a Medication Aide license. Melissa’s work experience includes being a CNA/Medication Aide at Good Samaritan Society and Heritage at Merdian Gardens. Jenny Brown is joining our Cen7ter team as a paraprofessional. She is a graduate of Columbus High School. She has done course work at UNO and Central Community College. Jenny’s work experience includes West Park Elementary School secretary in Columbus and owner of Snaps and Sprouts Photography. Madison Wright is joining our Cen7ter team as a paraprofessional. She is a graduate of Kearney High School. She has 57 credit hours of college course work at UNK and Metropolitan Community College. She is currently completing online courses from Central Community College. Madison’s work experience includes being a special education paraprofessional and CNA/Medication Aide at Brooke Stone Meadows in Elkhorn. This is a consent item. |
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5.5. Certified New Hire: 1 Early Childhood Speech Language Pathologist
Speaker(s):
Administrator or Designee
Rationale:
Jamie McCray is a Speech Language Pathologist and will be joining our ESU 7 Early Childhood Team. Jamie received her Bachelor’s of Science degree in Communication Disorders from University of Nebraska at Kearney and her Master‘s degree from the University of South Dakota in Speech Language Pathology. Jamie’s experience includes being a head teacher at Kidtopia Childcare and a Speech Language Pathology Assistant in a clinic.
This is a consent item.
Attachments:
()
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5.6. Retirement of Early Childhood Coordinator
Speaker(s):
Administrator or Designee
Rationale:
Mary Bohning has resigned her position as Early Childhood Coordinator effective the end of the 2018-2019 School Year.
This is a consent item.
Attachments:
()
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5.7. Disposal of Inventory
Speaker(s):
Administrator or Designee
Rationale:
Disposal of Inventory will occur in a later Board meeting.
See Article III, Section 8 A: Disposal of Property This is a Consent Item.
Attachments:
()
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6. Election of Board Officers
Speaker(s):
Board President or Designee
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6.1. Election of Board President
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as President of Board of Directors.
Recommended Motion(s):
Election of as President of the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Don Ellison has been elected as the 2019 - 2020 Board President.
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6.2. Election of Vice President of the Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Vice President of Board of Directors.
Recommended Motion(s):
Election of as Vice President of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Doug Kluth has been elected as the 2019 - 2019 Board Vice-President.
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6.3. Election of Secretary of Board of Directors
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect as Secretary of Board of Directors.
Recommended Motion(s):
Election of as Secretary of Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Doug Pauley has been elected as the 2019 - 2020 Board Secretary.
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7. Committees, positions, and designations
Speaker(s):
Board President or Designee
Rationale:
Budget Committee - Timeline for Completion
Negotiations Committee Administrator Evaluation Committee
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Budget Committee: Doug Pauley, Dan Hoesly, Jack Young, and Gary Wieseler
Negotiations Committee: Doug Kluth, Jennifer Miller, Richard Stephens, Richard Luebbe Administrator Evaluation Committee: Joyce Baumert, Marni Danhauer and Doug Pauley |
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7.1. Select Treasurer
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Appointment of as Treasurer to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Linda Shefcyk has been appointed as the 2019 - 2020 Treasurer to the Board of Directors.
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7.2. Select Recording Secretary
Speaker(s):
Don Ellison or Designee
Rationale:
Recommended Motion(s):
Appointment of as Secretary to the Board of Directors Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Katy McNeil has been appointed as the 2019 - 2020 Secretary to the Board of Directors.
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7.3. Designate depository bank(s)
Speaker(s):
Board President or Designee
Rationale:
Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds. The checking accounts are currently at First National Bank and Trust, Columbus. The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the above listed depositories as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Authorized Depositories remain unchanged.
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7.4. Designate Newspapers of Record
Speaker(s):
Board President or Designee
Rationale:
The Columbus Telegram is a newspaper of general circulation in all counties in the ESU 7 Area. Legal Notices as required will be reported in the Columbus Telegram.
Recommended Motion(s):
Discuss, consider and take any action necessary to designate the Columbus Telegram as the ESU 7 newspaper of record Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Columbus Telegram is the ESU 7 designated newspaper of record.
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8. Dissemination of Conflict of Interest Forms
Speaker(s):
Board President or Designee
Rationale:
Annually, Conflict of Interest and Code of Ethics forms will be disseminated to the Board for signature.
Discussion:
There were no conflicts of interest to note.
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9. Reading of Article III, Section 9, B, Article III, Section 10 C, Article III, Section 10 D, and Article IV, Section 1 A through B as presented
Speaker(s):
Don Ellison or Designee
Rationale:
Recommendation: Discuss, consider and take all necessary action to approve Article III, Section 9, B, Article III, Section 10 C, Article III, Section 10 D, and Article IV, Section 1 A through B as presented.
Recommended Motion(s):
Article III, Section 9, B, Article III, Section 10 C, Article III, Section 10 D, and Article IV, Section 1 A through B as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):
Administrator or Designee
Rationale:
ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2019-2020.
Recommended Motion(s):
Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2019-2020 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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11. ESU 7 2019-2020 and 2020-2021 General Calendars
Speaker(s):
Larianne Polk
Rationale:
Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2019-2020 and 2020-2021 General Calendars as presented.
Recommended Motion(s):
ESU 7 2019-2020 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Administrator's Report
Speaker(s):
Administrator or Designee
Attachments:
()
Goals:
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12.1. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
There were no updates to discuss.
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12.2. Warehouse Remodel Project
Speaker(s):
Administrator or Designee
Rationale:
Name for the EBHP Program
An updated construction timeline is attached for review. Administrator Polk will provide a description of alternative storage solutions to the warehouse side of the remodel project. See Attached drawing for detail. Recommendation: Discuss, consider and take any action to approve the addition of the mezzanine to the Warehouse Remodel Project.
Recommended Motion(s):
Discuss, consider and take any action to approve the addition of the mezzanine to the Warehouse Remodel Project Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk Discussed additional storage in the warehouse (Mezzanine). She discussed potential uses for that space and presented the cost and availability of space to the Board. The purpose of this space would be storage of smaller items that would be easier to access, seasonal program supplies, and maintenance supplies.
Administrator Polk shared the attached updated timeline for completion of the Warehouse Remodel Project with the Board and discussed progress to date. The project is on schedule. The name chosen for the Educational Behavioral Health Program was ESU 7 Learning Academy. |
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12.3. Educational Service Unit Coordinating Council (ESUCC) Update
Speaker(s):
Administrator or Designee
Discussion:
Administrator Polk shared that ESUCC Executive Director, Dave Ludwig has submitted his resignation effective June 30, 2019.
Professional Development Director, Ostmeyer, shared information with the Board regarding statewide designation for school accountability (AQuESTT). She discussed the differences in the classifications in areas of proficiency. Director Ostmeyer and Administrator Polk responded to questions from the Board about what leads to classification and/or designation. |
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12.4. Mileage Reimbursement Rate
Speaker(s):
Administrator or Designee
Rationale:
The IRS Mileage rate for 2019 - 2020 is $0.58 per mile.
Article III, Section 4, D: Coffee Act Policy (Reimbursable Expenses) Reimbursement of Expenses. The ESU will pay the registration costs, tuition costs, fees or charges for attendance by Board members at such approved functions. The ESU will pay mileage at the rate allowed by law (that is, the rate established by the Department of Administrative Services) or actual travel expense if travel is authorized by commercial or charter means. The ESU will pay meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the Board. For employees and volunteers, the ESU will pay costs and make reimbursements in the same manner as provided above for Board member attendance, unless otherwise established by policy, Board action, contract, or negotiated agreement.
Attachments:
()
Discussion:
The IRS Mileage rate for 2019 - 2020 is $0.58 per mile.
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12.5. ESU 7 Services Report
Speaker(s):
Administrator or Designee
Rationale:
The 2019-2020 Services Plan will be approved in the February 18 Board Meeting.
We're Expanding our staff team to offer more services to our School Districts.
Discussion:
Administrator Polk informed the Board that they will take action the final service plan for 2019-2020 in February. She provided candidate updates regarding Principal for the ESU 7 Learning Academy.
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12.6. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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Discussion:
Administrator Polk provided a legislative update to the Board (attached for review).
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13. Pension Protection Act (PPA) Restatement for Educational Service Unit 7 403(b) Plan Adoption
Speaker(s):
Administrator or Designee
Rationale:
As required by the Internal Revenue Service (IRS) in order to keep the Pension Protection Act (PPA) Restatement for Educational Service Unit 7 403(b) Plan in compliance with the current IRS rules and regulations as well as incorporate any law changes, this resolution must be approved.
Recommendation: Discuss, consider and take any action necessary to approve the Pension Protection Act (PPA) Restatement for Educational Service Unit 7 403(b) Plan as presented.
Recommended Motion(s):
ESU 7 403B Plan Resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Committee Reports
Speaker(s):
Committee Chair
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14.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
There were no items to discuss and the team will meet preceding the February Board Meeting.
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15. Adjournment
Speaker(s):
Board President or Designee
Discussion:
The meeting adjourned at 6:57 p.m.
Minutes are respectfully submitted by the Recording Secretary, Katy McNeil. |
