Download

View Options:

Show Everything
Hide Everything

February 18, 2019 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the meeting to order and Roll Call
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  The meeting was called to order at 5:36pm.
1.1. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Jennifer Miller will be absent due to work travel.

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
Action(s):
Approval of Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Jennifer Miller and Richard Luebbe were absent due to travel.
1.2. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.3. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  There was one visitor present.
3. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
4. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Doug Pauley and a second by Gary Wieseler.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

Attachments:
5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #68566 through #68708 totaling $899,752.24
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$899,752.24 - Bills #68566 through # 68708

Inservice bills total: $6.50

SPED Arrears:$0

TECH Arrears: Clarkson $37.50, Scotus $82.50

Check # Amount Vendor Description
68586 $24,172.32 Central City Public Schools Title 1 Reimbursement
68593 $6,839.95 Columbus Area Chamber of Commerce Refund Latino Summit surplus money
68594 $6,048.00 Columbus Public School SPED Deaf Ed Feb. billing
68599 $9,918.57 Eakes Office Solution Copier Maintenance Agreement
68603 $6,549.11 ESU 2 NNNC Quarterly expenses
68651 $6,125.00 Roman, Wiemer & Assoc. 2017-18 Audit
68669 $6,748.92 Weidenhammer Accounting software annual support
68703 $5,810.76 Stuthman Enterprises Amanda Stuthman Speech Services
68708 $3,281.31 Weidenhammer Accounting software annual support (SPED portion)


This is a consent item.

Attachments:
5.4. Grant Coordinator Resignation
Speaker(s):  Administrator or Designee
Rationale:  Sonja Peetz, Grant Coordinator

This is a consent item.
Attachments:
5.5. Disposal of Inventory
Speaker(s):  Administrator or Designee
Rationale:  See Article III, Section 8 A: Disposal of Property


 
Attachments:
5.6. Speech Language Pathologist Resignation
Speaker(s):  Administrator or Designee
Rationale:  Rachel Dockhorn has resigned her position effective at the end of the 2018-2019 school year as a Speech-Language Pathologist.
Attachments:
6. Student Services Principal Contract
Speaker(s):  Administrator or Designee
Rationale:  Leanne Blanchard received her Bachelors of Science Degree in Special Education and Elementary Education from UNL.  She received her Masters of Science in School Counseling from UNK.  Leanne has received her Masters of Education in Educational Leadership from Concordia University. 
Leanne has been a Behavior & Inclusion Consultant at Grand Island Public School.  She has developed vital skills that match our needs and provided Staff Development in Trauma Sensitivity, Relational Training and Understanding De-escalation. She is a trainer of MANDT and a facilitator of Circle of Friends.  She has participated in the following trainings:  Mindfulness, Closing the Gap, Motivating and Managing Hard to Reach & Uninterested Students, SPED Law, Autism Conference, and the Midwest Symposium for Leadership in Behavior Disorders.
Leanne has been the Administrator and Coordinator of Grand Island Public School Extended School Year Services where she mentored new teachers, participated on the district’s Crisis Team, implemented counseling techniques and consulted with RTI teams on behaviors and academics.


 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract for Leanne Blanchard, Student Services Principal as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to approve the contract for Leanne Blanchard, Student Services Principal as presented Passed with a motion by Dan Hoesly and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk welcomed Sam Stecher, the East Butler Superintendent, to speak on behalf of the interview team for the ESU 7 Student Services Principal.  He shared many positive attributes that Ms. Blanchard wil bring to this program.  Sam Stecher and Dr. Polk responded to questions from the Board.
7. Approval of the 2019-2020 Services Plan
Speaker(s):  Administrator or Designee
Rationale:  Sam Stecher, of East Butler Public Schools, will make a summary report to the Board on the plan for ESU 7 Services for 2019-2020.
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the 2019-2020 Services Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to approve the 2019-2020 Services Plan as presented Passed with a motion by Doug Pauley and a second by Joyce Baumert.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk gave an overview of the Service Planning Summary.  She presented the services plan along with the descriptions for each service to the Board.  Superintendent Stecher shared his appreciation for the services planning process and the feedback taken into account regarding needs and the transparency in the SIMPL process.
8. Reading of Article IV, Section 2A - Staff handbooks, Section 3A - Employment of Board Members, Section 3B - Employment of Immediate Family Members, Section 4A - Fitness for Duty, Section 5A - Drug-Free Workplace, Section 5B - Notification of Arrest, etc., Section 5C - Weapons, 5D - Civility, 5E - Professional Boundaries Between Employees and Students, Section 5F, Visitors to Employees, Section 5G - Other Employment, Section 5H - Copyright, Section 10A - Professional Employees Defined, Section 11A - Classified and Non-Certificated Employees Defined, Section 11B - "At Will" Status, and Section 11C - Hiring, Assignment and Dismissal
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take all necessary action to approve Article IV, Section 2A - Staff handbooks, Section 3A - Employment of Board Members, Section 3B - Employment of Immediate Family Members, Section 4A - Fitness for Duty, Section 5A - Drug-Free Workplace, Section 5B - Notification of Arrest, etc., Section 5C - Weapons, 5D - Civility, 5E - Professional Boundaries Between Employees and Students, Section 5F, Visitors to Employees, Section 5G - Other Employment, Section 5H - Copyright, Section 10A - Professional Employees Defined, Section 11A - Classified and Non-Certificated Employees Defined, Section 11B - "At Will" Status, and Section 11C - Hiring, Assignment and Dismissal as presented.

Recommended Motion(s):  Discuss, consider and take all necessary action to approve Article IV, Section 2A - Staff handbooks, Section 3A - Employment of Board Members, Section 3B - Employment of Immediate Family Members, Section 4A - Fitness for Duty, Section 5A - Drug-Free Workplace, Section 5B - Notification of Arrest, etc., Section 5C - Weapons, 5D - Civility, 5E - Professional Boundaries Between Employees and Students, Section 5F, Visitors to Employees, Section 5G - Other Employment, Section 5H - Copyright, Section 10A - Professional Employees Defined, Section 11A - Classified and Non-Certificated Employees Defined, Section 11B - "At Will" Status, and Section 11C - Hiring, Assignment and Dismissal as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Discuss, consider and take all necessary action to approve Article IV, Section 2A - Staff handbooks, Section 3A - Employment of Board Members, Section 3B - Employment of Immediate Family Members, Section 5A - Drug-Free Workplace, Section 5B - Notification of Arrest, etc., Section 5C - Weapons, 5D - Civility, 5E - Professional Boundaries Between Employees and Students, Section 5F, Visitors to Employees, Section 5G - Other Employment, Section 5H - Copyright, Section 10A - Professional Employees Defined, Section 11A - Classified and Non-Certificated Employees Defined, Section 11B - "At Will" Status, and Section 11C - Hiring, Assignment and Dismissal as presented. Passed with a motion by Dan Hoesly and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
9. Annual SPARQ Data Solution Dues
Rationale:  The amount for the 2019-2020 SPARQ dues is: $1,500.
Recommendation: Discuss, consider and take any action necessary to approve the 2019-2020 Annual SPARQ Data Dues as presented.
Recommended Motion(s):  Approval of the 2019-2020 SPARQ Data dues as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of the 2019-2020 SPARQ Data dues as presented Passed with a motion by Doug Kluth and a second by Dan Hoesly.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Due to the routine nature of this invoice, this item will be included in the Consent Agenda moving forward.
10. Nebraska Association of School Boards Annual Membership Dues
Speaker(s):  Administrator or Designee
Rationale:  Annual dues for the Nebraska Association of School Boards are $735.00 which includes a $15 discount if paid by April 1, 2019.

Recommendation: Approval of the 2019-2020 Annual NASB Membership Dues as presented
Recommended Motion(s):  Approval of the 2019-2020 Annual NASB Membership Dues as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of the 2019-2020 Annual NASB Membership Dues as presented Passed with a motion by Richard Stephens and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Due to the routine nature of this invoice, this item will be included in the Consent Agenda moving forward.
11. Administrator Report
Speaker(s):  Administrator or Designee
Rationale:  ESU 7 Goals are attached for your review.

Mark your calendars for the 2019 Board Recognition Dinner to be held on April 15 at the Elks Country Club.  More details to come in the March Board Meeting.

Annexation of Country Club Shores - See attached document: Administrator Polk will describe the Annexation of Country Club Shores and get feedback regarding District boundaries.
Recommended Motion(s):  The Board selected the Country Club Shores Annexed area to be _____ Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Agency Team Goal 1: Feedback
  • Agency Team Goal 3: Progress Monitoring
  • Board Goal 2: Behavioral Health Programming
Action(s):
The Board selected the Country Club Shores Annexed area to be Option A. Passed with a motion by Doug Kluth and a second by Richard Stephens.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Dr. Polk reviewed the the Board Dinner date of April 15, 2019, directed the Board to the updated ESU 7 Goals and the discussed the Annexation of the Country Club Shores area and its implication on our ESU Board Member Districts.  Dr. Polk and Special Education Director Mettler reviewed the information discussed at the David City Public Schools Board where Special Education was a topic of interest at their retreat.  The conversations were positive and members of the Board were interested in a variety of services available and being provided to their district. 
 
11.1. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Warehouse Remodel Project is on time.  The attached link is a virtual tour of the progress.  The latest ESU 7 Learning Academy Newsletter is attached.  Applications for enrollment are open and art contest for branding is also open.

https://www.youtube.com/watch?v=PPOoE5lZ6f8

Attachments:
Discussion:  Dr. Polk showed Board Members a video for the ESU 7 Learning Academy construction progress and discussed the timeline for completion.
11.2. Personnel Report
Speaker(s):  Administrator or Designee
Rationale:  Direct Deposit Form for Board Members
Board Learning Item: KSB's 5 things every (new) Board Member Should Know - March

You will learn (1) everything you need to know about parliamentary procedure (which legally isn’t much); (2) the basics of closed session; (3) what you need to know about school district insurance and individual legal liability for board members; (4) how to deal with patron complaints; and (5) your role and responsibilities as a board member.



 
Discussion:  Board Learning will take place as a group, before the March Board Meeting, 5pm, with the Topic of "5 Things Every Board Member Should Know." 
11.3. Educational Service Unit Coordinating Council Update
Speaker(s):  Administrator or Designee
Rationale:  ESUCC Legislative Day
Statewide Updates
Discussion:  Dr. Polk reminded the Board that the ESUCC Executive Director position was advertised and an offer has been extended to Kraig Lofquist, ESU 9 Administrator.
11.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
Discussion:  Administrator Polk shared the activity of the Legislature to date and the potential implications of the proposed legislation.  There are several bills which could potentially impact ESUs and School Districts.
12. 2017-2018 Audit Report
Speaker(s):  Board President or Designee
Rationale:  Attached for Review
Recommended Motion(s):  Discuss, consider and take any action necessary to accept the 2017-2018 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Discuss, consider and take any action necessary to accept the 2017-2018 Audit Report as presented Passed with a motion by Dan Hoesly and a second by Jack Young.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
13. NNNC Interlocal Agreement for 2019-2022
Speaker(s):  Administrator or Designee
Rationale:  The NNNC (Northeast Nebraska Network Consortium) is a cooperative partnership between ESUs 1,2,7,8 and 17.  These five ESUs came together in 1997 to enhance the essential services they provide to schools ina 28-county area.  The focus of this group is school improvement and technology infrastructure.

The 2019-2022 NNNC Interlocal Agreement is attached for your review.

Recommendation: Discuss, consider and take any action necessary to approve the 2019-2020 NNNC Interlocal Agreement as presented.
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Agency Team Goal 1: Feedback
Action(s):
Discuss, consider and take any action necessary to approve the NNNC Interlocal agreement as presented. Passed with a motion by Doug Kluth and a second by Dan Hoesly.
  • Richard Luebbe: Absent
  • Jennifer Miller: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
14. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
14.1. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Reports of activities and discussions from the Negotiations Committee will take place during this item.
Recommended Motion(s):  Approval of a _% total package increase for Professional Development Staff, _% total package increase for Paras, Classified Staff and Grant Staff, a _% total package increase for Directors, and a _% total package increase for the Administrator Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:  The Negotiations Team did not have any new information to report.
15. Adjournment
Speaker(s):  Board President or Designee
Discussion:  6:50 Adjournment
Minutes are respectfully submitted by the Recording Secretary, Katy McNeil.
<< Back to the Public Page for ESU 7