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April 15, 2019 at 4:00 PM - Regular Board of Directors Meeting

Minutes
1. Call the meeting to order and Roll Call
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at: 4:07pm
President Don Ellison conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

All Board Members were in attendance.

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
1.2. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.3. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  There were three visitors present
3. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  There were no comments from the public.
4. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Doug Pauley.
  • Jennifer Miller: Yea
  • Doug Kluth: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

Attachments:
5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #68862 through #69015 totaling $728,669.52
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total: Bills #68862 through #69015 totaling $728,669.52

Inservice bills total: $7.17

SPED Arrears: 0

TECH Arrears: 0

Check # Amount Vendor Description
68866 $5,569.19 Amazon DL/Core/Telecom equipment
68870 $21,546.00 Apple Computer Distance Learning Equipment
68898 $7,971.25 Eakes Office Plus Production copiers Maintenance
68902 $6,518.95 ESU 2 NNNC 3rd Quarter
68904 $89,987.88 Fauss Construction EBHP Contractor's fourth payment
68914 $19,787.32 Howells-Dodge Consolidated Title 1 Reimbursement
69012 $5,488.76 Stuthman Enterprises, LLC Amanda Stuthman Speech Services


This is a consent item.

Attachments:
5.4. Certified New Hires: 1 Early Childhood Special Education Teacher and 1 Speech and Language Department Coordinator, 1 Northeast Region Autism Spectrum Disorders Coordinator
Speaker(s):  Administrator or Designee
Rationale:  Shelli Eickmeier - Early Childhood Special Education Teacher

Shelli will be joining our Early Childhood team. She received her Bachelor of Science in Elementary/Special Education and Masters in Curriculum Instruction. She has worked as a Special Education teacher since starting her career. Shelli has a variety of experience working with children that have special needs and their families in home and school settings.

Tricia Spieker - Speech and Language Coordinator

Tricia is joining our SLP team and will be the SLP Coordinator. She received her Masters of Science in Speech Language Pathology and Bachelors in Education and Human Sciences. She has been a SLP at ESU 8 since starting her career. Tricia is an advocate of meeting student and parent needs and feels that with her experience, she will be able to fill the role as the Coordinator.

Abby Pfister - Regional Autism Spectrum Disorders Coordinator


Abby will be serving ESU 1, 7 and 8 as the Regional ASD Coordinator. She received her Bachelor of Science in Elementary Education, Master of Arts in Curriculum and Instruction, received a Graduate Certificate in Special Education and an Endorsement in Early Childhood Education. She was a Resource Specialist for grades Pre-k-12th & 18-21. She was also a teacher for RISE Academy as well as a resource teacher, kindergarten and fourth grade teacher. She has a passion for students with ASD, their families, teachers and the implementation of Research Based Practices. Through this process, her goal is for students with ASD and their families to have a high quality life in which they are contributing members of society.

This is a consent item.
Attachments:
6. Certified New Hire: 1 Licensed Mental Health Practitioner
Rationale:  Ronelle Jackson - Licensed Mental Health Practitioner

Ronelle will be joining our ESU 7 Learning Academy team as well as providing services to our districts. She received her Master of Science in Clinical Mental Health Counseling and Bachelor of Science in Human Service Counseling. She has experience at the Jackson Recovery Inpatient Crisis Stabilization Adolescent Unit and has also worked for Children and Family Protective Services. Ronelle has found her passion to be helping children and adolescents in a school setting.
 
Recommended Motion(s):  Approval of the 18-19 and 19-20 contracts for Ronelle Jackson, Licensed Mental Health Practitioner as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
7. Administrator's Report
Speaker(s):  Administrator or Designee
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Agency Team Goal 1: Feedback
  • Agency Team Goal 3: Progress Monitoring
  • Board Goal 2: Behavioral Health Programming
7.1. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.

There will be an optional tour of the ESU 7 Learning Academy after adjournment.
Discussion:  Administrator Polk discussed needed repairs to the boiler motor.  Due to the increase in repairs, Administrator Polk recommends budgeting for replacement of the boiler in the 2019-2020 year should it be necessary.

The initial punch list for the warehouse remodel project is scheduled for April 23, 2019.
7.1.1. Authorization for Purchase of ESU 7 Learning Academy Furniture exceeding $10,000
Speaker(s):  Larianne Polk or Designee
Rationale:  Two quotes were submitted for the purchase of the ESU 7 Learning Academy Furniture.  The vendors submitting quotes were All Makes Office Supplies and Eakes Office Solutions. 

All Makes $37,006.20
Eakes $36,177.70

The Administrator recommends authorization to accept the Eakes quote.
Recommended Motion(s):  Authorization of the Administrator to purchase furniture for the ESU 7 Learning Academy from Eakes Office Supplies in the amount of $36,177.70 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Authorization of the Administrator to purchase furniture for the ESU 7 Learning Academy from Eakes Office Supplies in the amount of $36,177.70 Passed with a motion by Jennifer Miller and a second by Marni Danhauer.
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
No Action(s) have been added to this Agenda Item.
7.2. Personnel
Speaker(s):  Larianne Polk or Designee
Rationale:  Reading of the 2019 Board Recognition Retiree Resolutions for Marla Benson, Early Childhood Speech-Language Pathologist, Mary Bohning, Early Childhood Coordinator and Paulette Wieser, Technology Department Secretary:

IN RECOGNITION AND PROFOUND APPRECIATION OF DISTINGUISHED SERVICE BY MARY BOHNING, MARLA BENSON, TERRY FUSCO AND PAULETTE WIESER

WHEREAS, Marla, Mary, Terry and Paulette have always been mindful of the interests of Educational Service Unit and have worked tirelessly to advance ESU 7;

 

WHEREAS, Marla, Mary, Terry and Paulette have provided outstanding support and guidance to ESU 7; and

WHEREAS, Marla, Mary, Terry and Paulette have faithfully and with honor, integrity and great distinction served as a Early Childhood Coordinator, Board Member and Technology Secretary/Bookkeeper for ESU 7 ;

RESOLVED, that the ESU 7 Board of Directors formally acknowledges and extends its profound appreciation to Marla, Mary, Terry and Paulette for their thirty-six, nine and sixteen and a half years of service to ESU 7 and their cause of impact on education.  As a token of appreciation, ESU 7 will provide Marla Mary, Terry and Paulette with gifts recognizing their retirement;

RESOLVED FURTHER, that the Board Members of ESU 7 are hereby authorized and directed to take such action as may be necessary, appropriate or advisable to implement this resolution.

We, the undersigned, hereby certify that the ESU 7 Board is comprised of 11 members, of whom __, constituting a quorum, were present at a meeting duly and regularly called, noticed, convened and held this 15 day of April, 2019, and that the foregoing Resolution was duly adopted at said meeting by the affirmative vote of __ members, and opposed by __ members, and  said Resolution has been duly recorded in the Minutes and is in full force and effect.

Recommended Motion(s):  Approval of Retirement Resolutions for Marla Benson, Early Childhood Speech-Language Pathologist, Mary Bohning, Early Childhood Coordinator, Terry Fusco, Board Member and Paulette Wieser, Technology Department Secretary/Bookkeeper as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Approval of Retirement Resolutions for Marla Benson, Early Childhood Speech-Language Pathologist, Mary Bohning, Early Childhood Coordinator, Terry Fusco, Board Member and Paulette Wieser, Technology Department Secretary/Bookkeeper as presented Passed with a motion by Doug Kluth.
  • Jennifer Miller: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
  • Marni Danhauer: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Joyce Baumert: Yea
  • Donald Ellison: Yea
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
7.3. Educational Service Unit Coordinating Council Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will report on statewide activities during this item.
Discussion:  Administrator Polk reminded the Board that Kraig Lofquist from ESU 9 has accepted the Executive Director Position with Educational Service Unit Coordinating Council.  Administrator Polk's transition to ESUCC President has begun.
7.4. ESU 7 Services Report
Speaker(s):  Administrator or Designee
Attachments:
7.5. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
Discussion:  Administrator Polk shared with the Board the bills to watch currently facing the Legislature.
8. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
8.1. Budget Committee Report
Speaker(s):  Budget Committee Chair
Rationale:  Reports of Budget Committee activities and discussion will take place during this item.
Discussion:  Administrator Polk discussed possible tax asking meeting for August 27 or 28, 2019.  No formal action was taken.  This item was for discussion only. Doug Pauley was selected by the Budget Committee as the 2019-2020 Budget Committee Chair.
9. Adjournment
Speaker(s):  Board President or Designee
Discussion:  The meeting adjourned at 4:34pm.

Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board.
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