February 15, 2021 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:33pm
Board President Doug Pauley conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room. §84-1411 adjusts notice requirements for meetings of public bodies. For meetings of governing bodies of all political subdivisions of the State of Nebraska:
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
No absent Board Members.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Don Ellison or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Goals:
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
Discussion:
No public comments provided.
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5. Approval of the 2021-2022 Services Plan
Speaker(s):
Administrator or Designee
Rationale:
Joel Bohlken, of Palmer Public School, will make a summary report to the Board on the plan for ESU 7 Services for 2021-2022 Services Plan.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the 2021-2022 Services Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Superintendent Executive Committee Chairperson Bohlken presented the 2021-2022 Services Plan to the Board. He shared superintendents discussed and voted on services electronically this year due to the pandemic instead of completing in person.
Administrator Polk explained the change in the process this year. The attached Planning Summary includes perceptual data gathered as well as the priorities for Superintendents and Principals. This year, the voting for services was put into an interactive online platform so the Superintendents were still able to submit their selections for services. After service planning was completed, expansion of the MTSS service has been added to the 2021-2022 service plan. Recruiting for this position has become with interviews scheduled in March. Another service to be expanded is that of Mental Health. No additional staff is necessary for this expansion at this time. |
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #71921 through #72054 totaling $693,123.75
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$693,123.75 - Bills #71921 through #72054 Inservice bills total: $0
Attachments:
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6.3. New Hire: Certified Special Education Contract Elizabeth Preister, Speech Language Pathologist (2021-2022).
Speaker(s):
Administrator or Designee
Rationale:
Certified Special Education Contract Elizabeth Preister, Speech Language Pathologist (2021-2022).
This is a consent item. |
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6.4. Disposal of Inventory
Speaker(s):
Administrator or Designee
Rationale:
See Article III, Section 8, A Disposal of Property
Attachments:
()
Goals:
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6.5. 2021-2022 Nebraska Association of School Boards (NASB) Dues
Speaker(s):
Board President or Designee
Rationale:
The annual membership dues for NASB 2021-2022 are $750.00. If paid prior to April 1, 2021, dues are $735.00.
This is a consent item.
Attachments:
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Board Code of Ethics and Oath of Office
Speaker(s):
Board President or Designee
Rationale:
Jack Young was absent during the January 18, 2021 Annual Organizational Meeting and was unable to recite the Oath of Office. This opportunity is provided to Vice President Young in this agenda item.
I, _____________________, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservations, or for purpose or evasions; and that I will faithfully and impartially perform the duties of the office of member of the Board of Educational Service Unit No. 7, according to law, to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence; and that during such time that I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. So help me God.
Attachments:
()
Discussion:
Vice President Jack Young recited the Oath of Office and signed the Board Code of Ethics.
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9. ESU 7 2021-2022 General Calendar September Board Meeting Revision
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, Consider and take any necessary action to approve the revised ESU 7 2021-2022 General Calendar as presented.
Recommended Motion(s):
Discuss, Consider and take any necessary action to approve the revised ESU 7 2021-2022 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The revised September 2021 Board Meeting date was approved.
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10. Reading of Article III, Section 1, A ESU Services
Speaker(s):
Board President or Designee
Rationale:
Policy review. No changes to consider.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, A ESU Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy review. No changes to consider.
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11. Reading of Article III, Section 1, B Core Services to Member Districts
Speaker(s):
Board President or Designee
Rationale:
Policy review. No changes to consider.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, B Core Services to Member Districts as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy review. No changes to consider.
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12. Reading of Article III, Section 1, C Use of Core Service Funds and Property Tax Funds
Speaker(s):
Board President or Designee
Rationale:
Policy review. No changes to consider.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 1, C Use of Core Service Funds and Property Tax Funds as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy review. No changes to consider.
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13. Reading of Article III, Section 8, A Disposal of Property
Speaker(s):
Board President or Designee
Rationale:
Policy review. No changes to consider.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article III, Section 8, A Disposal of Property as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Policy review. No changes to consider.
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14. 2019-2020 Audit Report
Speaker(s):
Board President or Designee
Rationale:
The 2019-2020 Audit Report is attached for review
Recommended Motion(s):
Discuss, consider and take any action necessary to accept the 2019-2020 Audit Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
No findings were reported in the FY 2020 audit report. The auditor is happy with the internal controls at ESU 7 and our bookkeeping process. The Board appreciates the efforts of the staff and understands the work that goes into preparing for an audit. The Board acknowledges the dedication of our accounting staff.
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15. ESU 7 COVID-19 Pay Resolution and Update
Speaker(s):
Administrator or Designee
Rationale:
After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.
Recommendation: Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Medical hours have decreased significantly in January. East Central District Health Department will coordinate our staff vaccinations to be delivered on campus. The current plan is to have all first shots done for school staff by the end of March in the ECDHD area. It is not an easy task for the health department to develop a vaccination plan. If you have not received the vaccine and are making the personal decision to do so, sign up where ever you can. As a Board Member, if you receive the vaccine, notify Administrator Polk and your name will be removed from the ESU 7 vaccine list.
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16. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk has reached out to Dr. John Skretta, the Administrator of ESU 6 for strategic planning and goal setting. This process will take place in the summer of 2021. ESU 7 Vision, Mission, and Beliefs will also be studied for potential revision prior to strategic planning with Dr. Skretta.
Upcoming events - Board President Pauley and Vice President Young will attend the President's Retreat webinar. If any of the Board wants to attend the summer conference, notify Mindy Reed. Board President Pauley proposed the possibility of moving the time up for the Board Meeting in upcoming months. Board discussion included feedback from those that a change in time would effect. The Board discussed trialing an earlier board time in the March meeting. After board vote, it was determined the March meeting will be at 4:30pm. Discussion regarding this trial will be added to the March Board Agenda. Production Spotlight - Director Ostmeyer reviewed the slides. Online ordering will roll out on March 1, 2021. Facilities Update - The locking mechanism is being corrected on the interior back door of the North Building. The exterior and interior twin doors of the north building need to be replaced. The exterior and interior back door of the north building will also need to be replaced. Business Manager Linda Shefcyk is working on getting bids and will hopefully have those bids by next meeting. Business Manager Linda Shefcyk is also getting bids on tables and chairs for the Oak/Maple, Cottonwood, and Walnut conference rooms. The tile in the north building front entryway needs to be replaced and it would be a good time to replace the tile when the doors are replaced. Personnel - Maria Rodriguez is a new Migrant Education Program service provider. Legislative update - See the legislative report for details. |
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17. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
- 2021 Virtual Legislative Issues Conference (2.1.2021)
Goals:
Discussion:
Board Member Richard Stephens updated the Board on the 2021 Virtual Legislative Issues Conference.
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18. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:29pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
