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April 19, 2021 at 4:00 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at 4:02pm
Board President conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Mindy Reed, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Tami Clay, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

§84-1411 adjusts notice requirements for meetings of public bodies. For meetings of governing bodies of all political subdivisions of the State of Nebraska:
  • Notice shall be published in a newspaper of general circulation within the public body's jurisdiction. If available, notice shall also be published on such newspaper's website.
  • In addition to the required notice, notice may also be provided by any other appropriate method designated by the public body or advisory committee.
Attachments: (1)
1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Richard Stephens and a second by Jennifer Miller.
  • Richard Luebbe: Absent
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Doug Pauley: Yea
  • Dawn Lindsley: Yea
  • Marni Danhauer: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Bob Arp: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board Member Richard Stephens absent at first roll call however, he arrived at 4:18pm.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Board President or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Joyce Baumert and a second by Richard Stephens.
  • Richard Luebbe: Absent
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Marni Danhauer: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Bob Arp: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No visitors present.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must complete the Public Comment Document prior to the start of the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Presentation of the Bills
  • Policies with no recommended changes
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Gary Wieseler and a second by Jack Young.
  • Richard Luebbe: Absent
  • Gary Wieseler: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Presentation of Bills #72198 through #72339 totaling $767,461.31
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$767,461.31 - Bills #72198 through #72339

Inservice bills total: $0
 

  Amount Vendor Description
72200 $8,967.58 Amazon Migrant/Tech/SPED/Grants Supplies
72204 $11,290.00 Apple Computer Sped Equipment
72209 $15,949.76 Boone Central Schools Title 1 and Title III Reimbursements
72212 $6,552.22 Capital One SPED/Tech./General/Grants Equipment/Supplies
72215 $17,213.88 Central NE Rehab Services Early Childhood/Speech Contracted Services
72221 $11,128.54 Cross County School Perkins/Title 1 Reimbursements
72239 $19,435.26 High Plains Comm. Schools Perkins/Title 1 and Title III Reimbursements
72242 $19,010.57 Howells Dodge School Perkins/Title 1 Reimbursements
72268 $5,175.00 Michelle Rupiper Early Childhood Contracts
72275 $6,362.03 Osceola Public School Perkins/Title 1 Reimbursements
72280 $6,625.00 Romans, Wiemer & Assoc. 19-20 Audit
72287 $19,171.53 Shelby-Rising City Public School Title 1 and Title III Reimbursements


This is a consent item.

Attachments: (1)
5.3. Educational Service Unit Coordinating Council Update/ 2021-2022 Master Services Agreement
Speaker(s):  Administrator or Designee
Rationale:  Approve the 2021-2022 Master Services Agreement and authorize Administrator Polk to sign the Agreement.


This is a consent item.
Attachments: (1)
5.4. Resignations: Jennifer Zysset and Kate Bosak
Speaker(s):  Administrator or Designee
Rationale:   Include letter of resignation or retirement if available.

This is a consent item.
Attachments: (2)
5.5. Reading of Article II, Section 8, A Personal Presence at Meetings and Telephone Conference or Videoconference Meetings 
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider.


This is a consent item.

Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
5.6. Reading of Article II, Section 6, A Notice to Public 
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider

This is a consent item.

Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
5.7. Reading of Article II, Section 6, D Notice to Board Members 
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider.

This is a consent item.

Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
5.8. Reading of Article II, Section 6, E Notice to Media 
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider.

This is a consent item.

Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
6. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review the breakdown of the Treasurer's Report
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Bob Arp and a second by Jennifer Miller.
  • Richard Luebbe: Absent
  • Bob Arp: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Jennifer Miller: Yea
  • Richard Stephens: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Dawn Lindsley: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Administrator Polk discussed the cash on hand and cash reserve lines. The goal is to have 30% cash on hand which is enough to sustain salaries and grant opportunities while ESU 7 waits for payments from schools and grants. The ESU  is trending toward reaching the 30% by the end of this fiscal year. 
7. ESU 7 COVID-19 Pay Resolution
Speaker(s):  Board President or Designee
Rationale:  Rationale:  After consultation with legal council it is recommended that the following resolutions be adopted and approved or reviewed every four weeks.

Recommendation:  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution.
Recommended Motion(s):  Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (2)
Action(s):
Discuss, consider and take all necessary action to approve the ESU 7 COVID-19 Pay Resolution Passed with a motion by Jack Young and a second by Joyce Baumert.
  • Richard Luebbe: Absent
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Last month the Board approved Pay Resolution until the May board meeting. The Board will discuss the federal changes at the May Board Meeting. Administrator Polk wants to be transparent before making a decision in May. The medical hours increased in March due to the vaccinations. Administrator Polk expects the hours in April to be high due to the 2nd shot. 
8. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Goals - Attached for your Review
Strategic Plan Date Reminders
ESUCC Update
May Board Meeting start time
Recommended Motion(s):  Discuss, consider and take all necessary action to approve a May 2021 Board Meeting start time of 5:30 pm. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (2)
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Board goals will be added to/revised after the strategic planning this summer. Administrator Polk reviewed the strategic planning date reminders. There will be a Mission, Vision, Beliefs Work Session at 4:30pm, before the May Board Meeting. Jackie Ternus will be helping with the Vision, Mission, and Beliefs. Secretary Jen Miller is unavailable for the Focus Group interviews on June 15.

Redistricting will take place between November 1, 2021-December 30, 2021. ESUCC has reached out to a variety of vendors and they are waiting on a few more presentations. ESU 7 Board will need to make a decision on board size prior to redistricting. Statute indicates the size of the board has to be a minimum of 5 members up to a maximum of 12 members. Administrator Polk reviewed how many Board Members each ESU has: ESU 1 has 11 Board Members, ESU 2 has 8 Board Members, ESU 3 has 8 Board Members, ESU 4 has 9 Board Members, ESU 5 has 7 Board Members, ESU 6 has 7 Board Members, ESU 7 has 12 Board Members, ESU 8 has 10 Board Members, ESU 9 has 8 Board Members, ESU 10 has 9 Board Members, ESU 11 has 10 Board Members, ESU 13 has 12 Board Members, ESU 15 has 10 Board Members, ESU 16 has 12 Board Members, ESU 17 has 8 Board Members. 

Administrator Polk asked the Board for their opinion on the 4:30pm start time from the March Board Meeting. The discussion determined that it would be difficult for some of the Board Members to arrive on time if the meeting times were changed to an earlier time. The Board Meeting start time will remain at 5:30pm unless it is voted to change it for certain meetings. It was recommend to keep the committee meetings at 4:30pm and start the board meeting at 5:30pm. For May, there will be a work session before the Board Meeting at 4:30pm. The Board Meeting will start at 5:30pm and the Budget Committee Meeting will be after the Board Meeting.
8.1. Services Update
Speaker(s):  Administrator or Designee
Rationale: 

District Annual Consultations have been completed

Spring Superintendent Visits are almost complete - 7 visits remaining

Bold Step Committee Update

Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Annual Consultations have been completed. The Spring Superintendent Visits will be done by the end of next week. The Bold Step Committee was created from the ESUCC Strategic Planning process. There is a meting in May that Administrator Polk and Director Ostmeyer are leading the state through SIMPL. 
8.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will discuss quotes selected from Eakes and OfficeNet for the conference room improvements. 
  • Door Update

    • M&O - Doors

      • 29,054.00

    • Applied Connective - Door Locks for LA

      • 15,300.00

  • Conference Room Improvements

    • New Tables - Eakes

      • $35,123.00

    • New Chairs - OfficeNet

      • $19,762.00

  • Still deciding on lobby furniture

Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Discussion:  M&O will replace the two front doors and the back door of the North Building. Applied Connective will update door locks for the Learning Academy. OfficeNet will supply the conference room chairs and break room furniture. Eakes will provide the conference room tables. The current conference room tables and chairs will be made available to school districts for purchase.
8.3. Personnel - Certified Special Education Contract for Jill Wurdeman, Special Education Teacher
Speaker(s):  Administrator or Designee
Rationale:  Jill Wurdeman currently serves as an Early Childhood Teacher for Columbus Public Schools. Jill lives in Columbus. 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Jennifer Miller and a second by Dan Hoesly.
  • Jennifer Miller: Yea
  • Dawn Lindsley: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Marni Danhauer: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Richard Stephens and a second by Jennifer Miller.
  • Doug Pauley: Yea
  • Dawn Lindsley: Yea
  • Donald Ellison: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Marni Danhauer: Yea
  • Bob Arp: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Director Clay provided information about Jill Wurdeman to the Board.
8.4. Personnel - Professional Employment Contract for Mollie Morrow, PLMHP
Speaker(s):  Administrator or Designee
Rationale:  Mollie Morrow currently serves as a Mental Health Intern for ESU 7 and ESU 2. Mollie served Boone Central and the Learning Acadmey for ESU 7. Mollie lives in Albion. 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Richard Stephens and a second by Jennifer Miller.
  • Marni Danhauer: Yea
  • Dawn Lindsley: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Richard Luebbe: Yea
  • Gary Wieseler: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Bob Arp: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Director Clay provided information about Mollie Morrow to the Board.
8.5. Personnel - Professional Employment Contract for Merridie Kaup LMHP
Speaker(s):  Administrator or Designee
Rationale:  Merridie Kaup currently serves as a LMHP for Boone County Health Center. Merridie lives in Albion. 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Bob Arp and a second by Gary Wieseler.
  • Gary Wieseler: Yea
  • Bob Arp: Yea
  • Donald Ellison: Yea
  • Doug Pauley: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Marni Danhauer: Yea
  • Jack Young: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
  • Dawn Lindsley: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Director Clay provided information about Merridie Kaup to the Board. Merridie's experience in the medical field will benefit ESU 7. 
8.6. Personnel - Certified Special Education Contract for Cassandra Krings, Teacher of the Deaf FTE Change
Speaker(s):  Administrator or Designee
Rationale:  Cassandra Krings will decrease in FTE from an .80 to a .70 FTE, at her request, in order to allocate her full schedule to Teacher of the Deaf (TOD) in the 21-22 school year. 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented. Passed with a motion by Jack Young and a second by Dan Hoesly.
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Bob Arp: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Joyce Baumert: Yea
  • Marni Danhauer: Yea
  • Gary Wieseler: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Director Clay provided information about Cassandra Krings to the Board.
8.7. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.

How LB 408 would have impacted ESU 7

Positive things said about ESU 7 
Attachments: (1)
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk notified the Board the Legislative Update is attached for review. LB 529, Senator Walz's Lottery Bill should be on select file debate this week. Administrator Polk reviewed the impact LB 408 would have had on ESU 7 in a ten year look back. Senator Kolterman provided positive feedback on the debate floor related to Nebraska ESUs and specifically ESU 7. This debate occurred on March 24, 2021.
9. Committee Reports
Speaker(s):  Administrator or Designee
Rationale:  Upcoming Committee Meeting in May:
- Budget Committee Meeting - Before or After the May Board Meeting?

Handbook Committee Update:
May 17: The Handbook Committee will receive links to their copies of the handbooks (LA, Cen7ter, and Employee). These handbooks need to be revised and ready for review prior to the June Board Meeting. 
Date Between May and June Board Meetings: Handbook Committee needs to meet to review and get questions asked and answered. Date needs to be determined. 
June 21: Approve handbooks in the June board meeting.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
Discussion:  Budget Committee Meeting will be after the May Board Meeting.

Handbook Committee - If you want the copies of the handbook printed, let Mindy know. Three handbooks need to be reviewed prior to the June Board Meeting. Mindy will coordinate a Handbook Committee meeting between the May and June Board Meetings. The handbooks must be approved in the June Board Meeting.  
10. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Update on the NASB Budget & Finance Workshop 3.31.2021 - Administrator Polk and Board Member Richad Stephens in attendance. 
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  The NASB Budget & Finance Workshop 3.31.2021 was discussed.
11. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 5:04pm.

Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board.
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