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August 19, 2019 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the meeting to order and Roll Call
Speaker(s):  Board President or Designee
Rationale: 
LEADERSHIP  •  SERVICE  •  SUPPORT
 
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Directors.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Directors were taken while the convened hearing was open to the attendance of the public.
Discussion:  Roll call was taken at: 5:31pm
President Don Ellison conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
1.1. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
Action(s):
Approval of Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Doug Pauley: Yea
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Dan Hoesly: Yea
  • Donald Ellison: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Marni Danhauer was absent due to work.
1.2. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale:  This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
1.3. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
3. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
4. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale:  The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.
Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Jennifer Miller and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Tammy Roh: Yea
  • Doug Pauley: Yea
No Action(s) have been added to this Agenda Item.
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Jack Young.
  • Marni Danhauer: Absent
  • Doug Pauley: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
  • Richard Stephens: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

Attachments:
5.2. July 2019 Treasurer's Report
Speaker(s):  Don Ellison or Designee
Rationale:  This is a consent item.
Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
5.3. August 2019 Treasurer's Report
Speaker(s):  Larianne Polk or Designee
Attachments:
5.4. July 2019 Bills: Total $928,874.38 - Bills #69370-69526
Speaker(s):  Don Ellison or Designee
Rationale: 

The summary of bills for the current month total of $957,150.32 - Bills #69370-69526.

Inservice Bills Total: $0

This is a consent item.
Check # Amount Vendor Description
69394 $32,882.81 CDW-G Technology equipment for schools
69398 $5,775.00 CEV Multimedia Perkins Web based subscription license/David City
69410 $10,728.16 Eakes Office Solutions Copier Maintenance
69421 $18,646.60 Fauss Construction Payment #6 Learning Academy Remodel
69430 $5,306.83 High Plains Community Schools Title 1, II and III Reimbursements
69435 $5,424.26 Howells-Dodge
Title II, Migrant Reimbursements and SPED payback
69439 $39,228.00 JourneyEd.Com Technology equipment for schools
69442 $7,508.78 Karen Karp Title II/PEAK Consultant
69450 $5,937.79 Leigh Comm. Schools Title II Reimbursement and SPED payback
69465 $8,729.50 NE ESU Coop World Book Read and Research Combo
69469 $58,432.00 On To College Test Prep Renewal (John Baylor)
69470 $26,160.04 Palmer Public School Title II, Migrant Reimbursements
69483 $6,957.09 Schuyler Comm. Schools Migrant Reimbursement/SPED payback
69526 $26,568.00 Apple Computer Technology equipment for schools
Attachments:
5.5. August 2019 Bills # 69527 through #69681 totaling $1,091,696.80
Speaker(s):  Don Ellison or Designee
Rationale: 

The summary of bills for the current month Bills # 69527 through #69681 totaling $1,091,696.80.

Inservice bills total: $44.85
 

Check # Amount Vendor Description
69538 $8,291.00 Apple Computer Technology equipment for schools
69542 $21,850.92 Boone Central Schools Title I, Migrant Reimbursements
69545 $9,966.12 Capital One General Core Travel
69549 $13,243.86 CDW-G Technology equipment for schools
69551 $24,576.31 Central City Public School Title I, IIA Reimbursements
69557 $8,491.52 Clarkson Public School Title I, Title IIA, Peak/Transition Reimbursements
69561 $9,881.66 Cross Co. School Title I, PEaK/Transition Reimbursements
69568 $48,055.37 Eakes Office Solution Learning Academy furniture/copier maintenance
69569 $27,800.76 East Butler Public School Title I, Migrant, Peak/Transition Reimbursements
69575 $7,309.56 ESU 2 NNNC 3rd Quarter
69586 $5,066.00 Glowforge Inc. Perkins School supplies
69590 $6,375.00 Heartland Communications Labor for new phones
69591 $10,758.80 High Plains Community Schools Title I, Perkins Reimbursements
69595 $21,045.88 Howells-Dodge Schools Technology equipment for schools
69606 $146,389.14 Lakeview Comm. Schools Title I and II Reimbursements
69625 $5,088.72 Palmer Public School Title I Reimbursements
69634 $7,144.20 SchoolKidz Migrant - Child Hygiene and school supply kits
69637 $25,825.92 Shelby/Rising City Title I & II, Migrant, PEaK/Transition Reimbursements
69641 $9,974.62 St. Edward Title II, Accountability, Migrant and PEaK Reimbursements
69643 $5,031.41 Streakwave Wireless, Inc. Technology equipment for schools
69649 $61,490.48 Twin River Public School Title I & II Reimbursements


This is a consent item.

Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
5.6. 2019 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):  Don Ellison or Designee
Rationale: 

The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children.

NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.

This is a consent item.

Attachments:
5.7. 2019-2020 Mileage Allowance
Speaker(s):  Larianne Polk
Rationale: 

As per Policy 3.14 Mileage Allowance, the Board shall approve the mileage rate in the August meeting.

The ESU Master Negotiated Agreement stipulates all employees covered by the agreement shall receive mileage compensation at the IRS approved reimbursable rate.  Currently, all of our employees are compensated at the same rate, $.58.

This is a consent item.

Attachments:
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
5.8. Authorized Depositories
Speaker(s):  Larianne Polk
Rationale: 

Board Policy 1.09, Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds.  The checking accounts are currently at First National Bank and Trust, Columbus.  The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.  Current investments are listed in the Treasurer's Report.

This is a consent item.

Attachments:
6. Reading of Article IV, Section 9, D - Q
Speaker(s):  Board President or Designee
Rationale: 

The policies being read this month are as follows:
Article IV, Section 9D - Paid Leaves
Article IV, Section 9E - Sick Leave
Article IV, Section 9F - Bereavement Leave
Article IV, Section 9G - Personal Leave
Article IV, Section 9H - Maternity Leave
Article IV, Section 9I  - Professional Leave
Article IV, Section 9J - Vacation Leave
Article IV, Section 9K - Discretionary Leave of Absence
Article IV, Section 9L - FMLA
Article IV, Section 9M - Military and Family Military Leave
Article IV, Section 9N - Adoption Leave
Article IV, Section 9O - Jury Duty Leave
Article IV, Section 9P  - Subpoena to Testify Leave
Article IV, Section 9Q - Voting Leave

Recommendation: Discuss, consider and take all necessary action to approve Reading of Article IV, Section 9, D - Q as presented.

Recommended Motion(s):  Article IV, Section 9, D - Q as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Article IV, Section 9, D - Q as presented with a second reading of Article IV, Section 9 J Vacation Leave Passed with a motion by Jennifer Miller and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Doug Pauley: Nay
  • Gary Wieseler: Yea
  • Doug Kluth: Yea
  • Tammy Roh: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Donald Ellison: Yea
No Action(s) have been added to this Agenda Item.
7. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
7.1. Budget Committee Report
Speaker(s):  Budget Committee Chair
Rationale:  The Budget Committee Chairperson will present information discussed at the August 19, 2019 Budget Committee Meeting.

 
Discussion:  Budget Committee Chair Doug Pauley gave the Budget Committee Report. County valuations will be final by August 20, 2019.  The Budget Committee finished review of all budget categories for the presentation to the Board in September.
8. 2019-2020 Non-Member Contract for Services
Speaker(s):  Larianne Polk
Rationale:  Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement. 

Article III, Section 1, D.    Requests, Cost, and Payment

Recommendation:  Discuss, consider and take any action necessary to approve the Non-Member Contract for Services as presented.
Recommended Motion(s):  2019-2020 Non-Member Contract for Services as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
2019-2020 Non-Member Contract for Services as presented Passed with a motion by Doug Kluth and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Doug Kluth: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Tammy Roh: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
9. Recognition of the ESU 7 Education Association
Speaker(s):  Larianne Polk or Designee
Rationale: 

Recognition of the  ESU 7 Education Association (ESU7EA) was requested by ESU7EA Chair, Brandy Rose.  The ESU7EA requests to be recognized as the exclusive bargaining agent to non-supervisory certificated staff for the 2021-2022 contract year.

Recommended Motion(s):  Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2021-2022 Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
Action(s):
Recognition of the ESU7EA as the exclusive bargaining agent for non-supervisory certificated staff for 2021-2022 Passed with a motion by Dan Hoesly and a second by Tammy Roh.
  • Marni Danhauer: Absent
  • Jennifer Miller: Absent
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Donald Ellison: Yea
  • Gary Wieseler: Yea
  • Tammy Roh: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
No Action(s) have been added to this Agenda Item.
10. Budget Hearing and Budget Summary are scheduled for September 16, 2019 in the Oak Room at 5:15pm
Speaker(s):  Larianne Polk
Rationale: 

Budget Hearing and Budget Summary are scheduled for September 16, 2019 in the Oak Room at 5:15pm

Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
11. The Final Tax Asking Hearing has been set for September 16, 2019 at 5:25pm in the Oak Room.
Speaker(s):  Larianne Polk
Rationale:  The Final Tax Asking Hearing has been set for September 16, 2019 at 5:25pm in the Oak Room.
Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
12. Board Member Awards of Achievement
Speaker(s):  Larianne Polk or Designee
Rationale:  NASB’s Annual Area Membership Meetings will begin at the end of August giving NASB the opportunity to recognize school board and ESU board members for achieving new levels of success during the recent Awards year. Board members are awarded for their participation in NASB Programs and Services as well as attendance at NASB workshops and events.
Please take a minute to review the attached report for the board member achievements from your school district/ESU for accuracy.
Please register with Katy to attend an Area Membership Meeting to accept your award.
ESU 7 Point Award - Level II Marni Danhauer 175 (150)
ESU 7 Point Award - Level III Jennifer Miller 280 (250)
ESU 7 Point Award - Level IV Dan Hoesly 375 (350)
ESU 7 Point Award - Level IV Doug Pauley 385 (350)
ESU 7 Point Award - Level IV Joyce Baumert 395 (350)
ESU 7 Point Award - Level VII "Don" Donald Ellison 1,042 (1,000)

 
13. Administrator's Report
Speaker(s):  Larianne Polk
Rationale: 

Administrator's Goals - Attached for your Review

Goals:
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
  • Board Goal 4: Updated Policy Manual
13.1. General
Speaker(s):  Larianne Polk
Rationale:  ESUCC Update
ESU 7 Goals
Upcoming Events:
Area Membership Meetings: Aug. 21 - Fremont, Aug. 22 - La Vista, Aug 26 - Gering, Aug 28 - Kearney, Sept. 4 - York, Sept. 19 - Nebraska City, Sept. 25 - Norfolk

Labor Relations Conference - Lincoln - September 11 - 12 - Only Dick Stephens has expressed interest so far.

State Education Conference - CHI Center Omaha - November 20-22. Registration opens on September 11.

SPARQ Tailgate - Saturday, Sept. 28 - Lincoln - FREE: Let Katy know if you need more information

AESA 2019 - Phoenix AZ - Currently Registered: Marci, Jack Young, Don Ellison, Tammy Roh, Marni Danhauer, Doug Pauley and Dan Hoesly.  Registration is open - Contact Katy

 
Attachments:
Discussion:  ESUCC Update - Administrator Polk shared upcoming discussions and events regarding ESUCC with the Board.

Upcoming Events:
Area Membership Meetings: Aug. 21 - Fremont, Aug. 22 - La Vista, Aug 26 - Gering, Aug 28 - Kearney, Sept. 4 - York, Sept. 19 - Nebraska City, Sept. 25 - Norfolk
Labor Relations Conference - Lincoln - September 11 - 12
State Education Conference - CHI Center Omaha - November 20-22. Registration opens on September 11.

SPARQ Tailgate - Saturday, Sept. 28 - Lincoln

AESA 2019 - Phoenix AZ - Dec. 4-7

Board Retreat - Administrator Polk is researching some options for a late fall, early spring Board retreat and Board self-assessment.

Handbook training - Administrator Polk followed up on suggestions for a handbook training and at this time there is no formal training available in the state, however, specific training can be requested.
Board Visits - Administrator Polk discussed upcoming Board Visits to member school districts.

Department Spotlights - Board members requested monthly department spotlights to showcase the work ESU 7 departments are doing.  These will begin in September 2019.

 
13.2. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Discussion:  Administrator Polk shared a that she has been in contact with Senators Moser and Friesen's offices regarding LR 63, the Interim Study on ESUs.  At this time, there is no set hearing schedule. 
13.3. ESU 7 Services Report
Speaker(s):  Administrator or Designee
Rationale:  Items to include: Special Education, Professional Development, Technology, Grants.

Learning Academy:
  • Open House Report
  • Programming Update
Discussion:  Special Education Director Mettler, provided an overview of the open house for the ESU 7 Learning Academy.  Visitors were engaged in discussion, facility touring, and a short presentation by Learning Academy staff. Attendees included neighbors to ESU 7,  Superintendents, Principals, Resource Teachers, Special Ed Coordinators, families of students, past employees, employee spouses, and Board Members.
13.4. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.
  • Condenser Unit Replacement in paper warehouse
Discussion:  Administrator Polk shared the facilities update with the Board. A tour of the Learning Academy took place after the meeting.
13.5. Personnel
Speaker(s):  Larianne Polk
Rationale:  New Hires:

Jayne Abegglen - Jayne Abegglen will be a paraprofessional for our Learning Academy.  Jayne is very interested in supporting students with Behavioral Health needs.  She has completed a number of college courses that will be beneficial to our students.

Resignations:

Kris Frederick, Paraprofessional (attached)
Danielle Waite, Migrant Education Program Analyst

 
Attachments:
14. Adjournment
Speaker(s):  Board President or Designee
Discussion:  The meeting adjourned at 6:33pm.

Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board.
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