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May 17, 2021 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

Discussion:  Roll call was taken at 5:30pm
Board President conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Mindy Reed, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Tami Clay, Special Education Director
Dan Ellsworth, Network Operations Director
1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

§84-1411 adjusts notice requirements for meetings of public bodies. For meetings of governing bodies of all political subdivisions of the State of Nebraska:
  • Notice shall be published in a newspaper of general circulation within the public body's jurisdiction. If available, notice shall also be published on such newspaper's website.
  • In addition to the required notice, notice may also be provided by any other appropriate method designated by the public body or advisory committee.
Attachments: (1)
1.2. Roll Call
Speaker(s):  Board President or Designee
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Board President or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Dan Hoesly and a second by Joyce Baumert.
  • Jack Young: Yea
  • Richard Luebbe: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Marni Danhauer: Yea
  • Dan Hoesly: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Dr. John Skretta, Administrator of ESU 6 attended to provide an overview of the Strategic Planning process.
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must complete the Public Comment Document prior to the start of the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  No public comments provided.
5. Strategic Planning Preview
Speaker(s):  Administrator or Designee
Rationale:  Dr. Skretta and Dr. Rohwer will provide a strategic planning preview to the Board.
Attachments: (1)
Discussion:  Dr. Skretta, Administrator for ESU 6, will assist in the Strategic Planning process with Dr. Keith Rohwer. Please see attached document for details. Dr. Polk requested Dr. Skretta facilitate the Strategic Planning process. Dr. Skretta and Dr. Rohwer have a unique understanding of ESUs, and they want to bring all of that knowledge together for the Strategic Planning efforts. The Strategic Planning process will focus on creating key goals for the next 3-5 years. 

Dr. Skretta will be talking with the ESU 7 staff tomorrow, May 18, 2021, at the All Staff Meeting to give an overview of the Strategic Planning process.    
6. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Presentation of the Bills
  • Other Routine Agenda Items
  • Policies with no recommended changes

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Bob Arp and a second by Jack Young.
  • Doug Pauley: Yea
  • Dawn Lindsley: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Marni Danhauer: Yea
  • Jennifer Miller: Yea
  • Donald Ellison: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
No Action(s) have been added to this Agenda Item.
6.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

6.2. Presentation of Bills #72342 through #72485 totaling $872,135.83
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$872,135.83 - Bills #72342 through #72485

Inservice bills total: $0
 

  Amount Vendor Description
72342 $5,400.00 Josh Arias Migrant Consultant
72344 $37,697.17 Amazon Migrant/Tech/SPED/Grants supplies
72349 $5,566.00 Apple Computer SPED/Tech./General equipment/supplies
72356 $15,657.61 Capital One Tech/SPED/Grants supplies
72359 $20,010.82 Central NE Rehab Services Early Childhood/Speech contracted services
72362 $16,070.06 Clarkson Public School Title 1 Reimbursements
72365 $7,965.33 Cross Co. School Title 1 Reimbursements
72367 $14,595.00 Daktech Computers Technology equipment for schools
72368 $20,448.15 Eakes Office Solutions Copier Maintenance/Sped supplies
72371 $29,322.00 Education Associates Transition VR Project Discovery kits and workplace
72378 $28,761.63 Gale/Cengage Learning Gale in Context (online subscription for schools)
72381 $6,426.62 High Plains Comm. Schools Title 1 Reimbursements
72415 $8,969.59 Osceola Public Schools Title 1 Reimbursements
72416 $27,945.83 Paper 101 Production paper
72417 $7,967.65 Pearson Assessment SPED supplies/software
72426 $9,790.41 Seidlitz Education Title III Contract Consultant
72434 $5,887.92 Symmetry Energy Solutions, LLC Electricity/Natural Gas


This is a consent item.

Attachments: (1)
6.3. Reading of Article III, Section 1, D Requests, Costs, and Payment
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider

This is a consent item.

Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
6.4. Reading of Article II, Section 12, A Minutes
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider

This is a consent item.

Attachments: (1)
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
6.5. Reading of Article II, Section 11, A Voting and Board Operating Procedures
Speaker(s):  Board President or Designee
Rationale: 

Review only, no changes to consider

This is a consent item.

Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
7. Department Spotlight: Migrant Education Program
Speaker(s):  Administrator or Designee
Rationale:  Cynthia Alarcon, Migrant Education Program (MEP) Coordinator will provide an in-depth spotlight overview of the Migrant Education Program.
Attachments: (1)
Discussion:  Cynthia Alarcon, Migrant Education Program Coordinator reviewed the Migrant Education slides. The Migrant Education program is a Title 1 C Federal Program. The last time the federal guidelines have changed was in 2015. 
8. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  Review the breakdown of the Treasurer's Report
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Jennifer Miller and a second by Dawn Lindsley.
  • Richard Stephens: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Donald Ellison: Yea
  • Bob Arp: Yea
  • Marni Danhauer: Yea
  • Joyce Baumert: Yea
  • Gary Wieseler: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Dawn Lindsley: Yea
No Action(s) have been added to this Agenda Item.
Discussion: 

Administrator Polk discussed the cash on hand and cash reserve lines. The goal is to have 30% cash on hand which is enough to sustain salaries and grant opportunities while ESU waits for payments from schools and grants. The ESU is trending toward reaching the 30% by the end of this fiscal year.

9. ESU 7 COVID-19 Pay Resolution
Speaker(s):  Board President or Designee
Rationale:  Discuss status of COVID Pay Resolution.

Schools Not Continuing with Pay Resolution:
- ESU 7 Schools have either ended their pay resolution already, or are ending in May 
- Nebraskas ESUs have either ended thier pay resolution already, or are ending in May. 
Attachments: (1)
Discussion:  At the end of the March meeting, the Board decided to continue with the Pay Resolution and have it expire at the end of May 2021. Federal government has extended the possibility of using COVID pay until the end of September 2021. Dr. Polk's recommendation would be to not extend the COVID Pay Resolution to the end of September and have it expire at the end of May 2021. No schools within the ESU 7 area or other ESUs are extending until the end of September. No action was taken to extend the Pay Resolution. 
10. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale: 
  • Goals - Attached for your Review
  • ESUCC Update
    • Redistricting
  • Parliamentary Procedure
  • Administrator Leave Report 
  • Upcoming Events
    • AESA Annual Conference - December 1-4, 2021 in Houston, TX
Attachments: (5)
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Redistricting: University of Nebraska at Omaha has a redistricting division, and they quoted us $3711. A summary of articles of ideal board sizes is attached for Board review. In general the ideal size is from 7-9. 

Administrator Polk did a Parliamentary Procedure review with the Board emphasizing amended motions. 

Upcoming Events: ESU 7 budgets for seven Board Members to attend the AESA conference. If interested, take a look at the calendar, and let Mindy know. There are a lot of good sessions. The new Board Members are recommended to attend if they are able. At least two Directors attend the event as well. 
10.1. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item. 

Tarring the parking lot either the end of this fiscal year or the beginning of next fiscal year.

Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Discussion:  Cracks in the parking lot will be tarred hopefully at the end of the fiscal year. 

Beginning tomorrow, May 18, 2021, until the end of May, masks will be encouraged unless closer than 3 ft. If unvaccinated, masking will be expected, but we will not ask about vaccination status. June 1, 2021–August 12, 2021, masks will be optional. If unvaccinated, masking will be expected, but we will not ask about vaccination status.
10.2. Personnel 
Speaker(s):  Administrator or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
10.2.1. Personnel - Recognition for Amy Mazankowski
Speaker(s):  Administrator or Designee
Rationale:  Foster Care Review Office would like to recognize Amy Mazankowski.
Attachments: (1)
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Discussion:  Amy Mazankowski was recognized by the Foster Care Review Office. 
10.2.2. Personnel - 2021-2022 Professional Employment Contract for Stephanie Foreman, BCBA (ASD)
Speaker(s):  Administrator or Designee
Rationale:  2021-2022 Professional Employment Contract for Stephanie Foreman, BCBA (ASD) Board Certified Behavior Analyst (BCBA) for the Autism Regional Grant

New Position for the ESU 7 region to cover ESUs 1, 7, and 8.
Stephanie Foreman is currently a Behavior teacher at Waverly.

 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Donald Ellison and a second by Dan Hoesly.
  • Jack Young: Absent
  • Richard Luebbe: Yea
  • Richard Stephens: Yea
  • Dawn Lindsley: Yea
  • Marni Danhauer: Yea
  • Jennifer Miller: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Donald Ellison: Yea
  • Dan Hoesly: Yea
  • Bob Arp: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  New Position for the ESU 7 region to cover ESUs 1, 7, and 8. Stephanie Foreman is currently a Behavior teacher at Waverly. This position is fully funded through a grant.
10.2.3. Personnel - 2021-2022 Contract for Early Learning Connection Grant Coordinator, Angel Mayberry
Speaker(s):  Administrator or Designee
Rationale:  2021-2022 Contract for Angel Mayberry, Early Learning Connection Coordinator

 
Recommended Motion(s):  Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments: (1)
Action(s):
Discuss, consider and take any action necessary to approve the contract as presented Passed with a motion by Bob Arp and a second by Dawn Lindsley.
  • Jack Young: Absent
  • Richard Luebbe: Yea
  • Donald Ellison: Yea
  • Dawn Lindsley: Yea
  • Gary Wieseler: Yea
  • Richard Stephens: Yea
  • Bob Arp: Yea
  • Joyce Baumert: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Marni Danhauer: Yea
No Action(s) have been added to this Agenda Item.
10.2.4. Migrant Education Program Summer Work Agreements
Speaker(s):  Administrator or Designee
Rationale:  2021 Migrant Education Summer Programs
The MEP will have 4 summer programs during the month of June. Sites include Albion, Firth, Schuyler (includes students from Schuyler, Richland, Howells-Dodge, David City, and North Bend), and Columbus (includes students from Columbus Public, Lakeview, Shelby-Rising City, and St Edward). The MEP will have an alternate summer program in from June to August. Summer Enrichment activities will be delivered by MEP staff to students in grades K-8. These activities will allow our program to have consistent summer contact with our students.  
The following 2021 Summer Staff are recommended for employment:
ESU 7 Hired Staff:
Cindy Lorentzen 
Cory Waite 
Mikki Wilcox 
Dana Schultz 
Lori Schultz 
Barbara Raya 
Anne Baptiste
Martha Gascon-Guarcas
Kim Ruger 
Jessica Olnes
Shanna Griffith
Chris Barber
Jeanette Valdivia (pending background check)
Velvet Gramajo (pending background check) 
 
District Reimbursement Staff:
Taylor Rising - Firth
Kari Gottwald - Firth
Tammy Gonzalez - Albion
Cyndee Merrell - St Edward Staff  
Goals:
  • Board Goal 2: Behavioral Health Programming
  • Board Goal 3: Financial Projections
10.2.5. Resignations: Paraprofessionals Cora Korus and Brenda Hake
Speaker(s):  Administrator or Designee
Rationale: 
 
10.3. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  During this item, the Administrator will provide a Legislative Update to members of the Board.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  The Legislative Update is attached for review. 
11. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
11.1. Budget Committee Report
Speaker(s):  Budget Committee Chair
Rationale:  Reports of Budget Committee activities and discussion will take place during this item.
Discussion:  Board Member Gary Wieseler provided an update on the Budget Committee. The Budget Committee met before the Work Session and discussed the budget and the different areas, general fund, technology and special education, and grants. Today the committee talked about General Fund items. There were no legislative bills that effected the ESU 7 budget. ESU 7 received a valuation estimate which projected a 1.94% increase, but we do not expect to get the full amount, possibly closer to 1%. No big changes in any of the items. Talked about a possible document management system and new cars for the fleet. Committee appreciates time Larianne and Linda has put into the budget document.
11.2. Handbook Committee Update
Speaker(s):  Handbook Committee Chair
Rationale:  Staff and Student Handbook Committee to meet in May and June. Committee to make a recommendation to the board in the June Board Meeting.
Discussion:  Printed copies of the draft handbooks were given to the committee. Handbook Committee meeting is scheduled for June 1. Links to the electronic version of the draft handbooks will be emailed out tomorrow.
12. Adjournment
Speaker(s):  Board President or Designee
Discussion:  Meeting adjourned at 7:15pm

Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board.
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