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October 21, 2019 at 5:30 PM - Regular Board of Directors Meeting

Minutes
1. Call the Meeting to Order
Speaker(s):  Board President or Designee
Rationale: 

 

LEADERSHIP  •  SERVICE  •  SUPPORT

 

Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting.  Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7.  Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.

1.1. Notification of Open Meetings Law
Speaker(s):  Board President or Designee
Rationale: 

This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session.  A copy of the Open Meetings Act is posted in the meeting room.

1.2. Roll Call
Speaker(s):  Board President or Designee
Discussion:  Roll call was taken at: 5:33pm
Vice President Doug Kluth conducted the meeting.

Staff present:
Larianne Polk, Administrator
Linda Shefcyk, Business Manager
Katy McNeil, Secretary to the Board of Directors
Marci Ostmeyer, Professional Development Director
Darus Mettler, Special Education Director
Dan Ellsworth, Network Operations Director
1.3. Absent Board Members
Speaker(s):  Board President or Designee
Rationale: 

Recommendation: Discuss, consider and take action to approve the Board member absences.

Recommended Motion(s):  Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Approval of Board Member absences as presented Passed with a motion by Joyce Baumert and a second by Gary Wieseler.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Gary Wieseler: Yea
  • Dan Hoesly: Yea
  • Jennifer Miller: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Richard Stephens: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Don Ellison was absent due to a death in the family.
Marni Danhauer was absent due to a family conflict.
 
1.4. Pledge of Allegiance
Speaker(s):  Board President or Designee
Discussion:  All members present participated in the Pledge of Allegiance.
2. Approval of Agenda
Speaker(s):  Don Ellison or Designee
Rationale: 

The sequence of agenda topics is subject to change at the discretion of the Board.

Recommendation: Discuss, consider and take any necessary action to approve agenda as presented.

Recommended Motion(s):  Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
Agenda as presented Passed with a motion by Dan Hoesly and a second by Doug Pauley.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Dan Hoesly: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Doug Kluth: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
  • Jennifer Miller: Yea
No Action(s) have been added to this Agenda Item.
3. Welcome Visitors
Speaker(s):  Board President or Designee
Goals:
  • Administrator Goal 1: Communication and Marketing
4. Public Comment
Speaker(s):  Board President or Designee
Rationale:  The Board has the discretion to limit the amount of time set aside for public participation.

Citizens wishing to address the Board on a certain agenda item must notify the Educational Service Unit Administrator prior to the board meeting.  Citizens wishing to present petitions to the Board may do so at this time.  However, the Board will only receive the petitions and not act upon them or their contents.
Goals:
  • Administrator Goal 1: Communication and Marketing
5. Consent Agenda
Speaker(s):  Board President or Designee
Rationale: 

Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. 

If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon.

Consent Agenda Includes:

  • Minutes from the previous meeting(s)
  • Treasurer's Report
  • Presentation of the Bills
  • Certificated/Classified Hire(s)/Reassignments/Resignation(s)
  • Other Routine Agenda Items

Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.

Recommended Motion(s):  Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 3: Financial Projections
Action(s):
Consent agenda as presented Passed with a motion by Joyce Baumert and a second by Jack Young.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Dan Hoesly: Yea
  • Doug Pauley: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Doug Kluth: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
No Action(s) have been added to this Agenda Item.
5.1. Minutes
Speaker(s):  Board President or Designee
Rationale: 

This is a consent item.

5.2. Treasurer's Report
Speaker(s):  Board President or Designee
Rationale:  This is a consent item.
Attachments:
5.3. Presentation of Bills #69839 through #70016 totaling $760,783.09
Speaker(s):  Board President or Designee
Rationale: 

The summary of bills for the current month total:$ 760,783.09 - Bills #69839  through #70016

Inservice bills total: $55

 

Check # Amount Vendor Description
69844 $12,319.65 Amazon ASD Instructional supplies/EC, Title III & IV, Migrant, Tech Supplies
69855 $8,312.28 Capital One AESA travel, Migrant, PD travel
69876 $31,203.96 Eakes Office Solution LA furniture/Other misc. dept. supplies
69879 $5,792.00 Education Associates ASD supplies
69886 $55,960.25 Fauss Construction, Inc. Final LA payment
69926 $6,380.50 MNJ Technologies Printing and Technology supplies
69941 $8,611.18 Quill Corporation Printing and ASD supplies
69950 $18,570.00 Solution Tree PLC Summit
69953 $5,520.76 Streakwave Wireless Technology help desk inventory flow through


This is a consent item.

Attachments:
5.4. Retirements
Speaker(s):  Administrator or Designee
Rationale:  Special Education Director Darus Mettler and Speech Language Pathologist, Laura Mettler will retire at the end of the current contract year.

This is a consent item.
Attachments:
6. Reading of Article I, Section 6 D Line of Responsibility, Article III, Section 5 E Equipment, Materials and Supplies, Article III, Section 7 A Community Use of ESU Facilities, Article III, Section 7 B Tobacco, Section 8 A Fair Labor Standards Act (minimum wage provisions)
Speaker(s):  Board President or Designee
Rationale: 

35 of 93 policies remaining to review not counting any standing policies which need to added or reviewed.

Recommendation: Discuss, consider and take all necessary action to approve Article I, Section 6 D Line of Responsibility, Article III, Section 5 E Equipment, Materials and Supplies, Article III, Section 7 A Community Use of ESU Facilities, Article III, Section 7 B Tobacco, Section 8 A Fair Labor Standards Act (minimum wage provisions) as presented.

Recommended Motion(s):  Article I, Section 6 D Line of Responsibility, Article III, Section 5 E Equipment, Materials and Supplies, Article III, Section 7 A Community Use of ESU Facilities, Article III, Section 7 B Tobacco, Section 8 A Fair Labor Standards Act (minimum wage provisions) presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:  Article _, Section _, _ through _ as presented with a second reading for Article _, Section _, ___ Passed with a motion by Board Member #1 and a second by Board Member #2.
Goals:
  • Administrator Goal 3: Policy Revision Timeline
  • Board Goal 4: Updated Policy Manual
Action(s):
Second reading for Article I, Section 6 D Line of Responsibility in the November Board Meeting Passed with a motion by Doug Pauley and a second by Jack Young.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Jennifer Miller: Yea
  • Tammy Roh: Yea
  • Jack Young: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Richard Luebbe: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Richard Stephens: Yea
  • Gary Wieseler: Yea
Article III, Section 5 E Equipment as presented Passed with a motion by Jennifer Miller and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Doug Kluth: Yea
  • Joyce Baumert: Yea
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Tammy Roh: Yea
  • Richard Stephens: Yea
Article III, Section 7 A Community Use of ESU Facilities as presented Passed with a motion by Joyce Baumert and a second by Dan Hoesly.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Doug Kluth: Yea
  • Tammy Roh: Yea
  • Doug Pauley: Yea
  • Gary Wieseler: Yea
  • Jack Young: Yea
  • Jennifer Miller: Yea
  • Richard Luebbe: Yea
  • Dan Hoesly: Yea
  • Joyce Baumert: Yea
  • Richard Stephens: Yea
Article III, Section 7 B Tobacco as presented Passed with a motion by Doug Pauley and a second by Tammy Roh.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Doug Kluth: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Jack Young: Yea
  • Richard Stephens: Yea
  • Dan Hoesly: Yea
  • Gary Wieseler: Yea
  • Joyce Baumert: Yea
  • Doug Pauley: Yea
  • Richard Luebbe: Yea
Article IV, Section 8 A Fair Labor Standards Act (minimum wage provisions) as presented Passed with a motion by Dan Hoesly and a second by Jennifer Miller.
  • Marni Danhauer: Absent
  • Donald Ellison: Absent
  • Doug Pauley: Yea
  • Doug Kluth: Yea
  • Tammy Roh: Yea
  • Jennifer Miller: Yea
  • Dan Hoesly: Yea
  • Richard Stephens: Yea
  • Joyce Baumert: Absent
  • Richard Luebbe: Yea
  • Jack Young: Yea
  • Gary Wieseler: Yea
No Action(s) have been added to this Agenda Item.
7. Administrator's Report General
Speaker(s):  Administrator or Designee
Rationale:  Goals - Attached for your Review
ESUCC Update
Upcoming Events:
Board Member Visit  - November 12 from 4-5:30pm and 6:30-8pm
State Education Conference,  Omaha - November 20-22
AESA, Phoenix - Phoenix AZ
December 17 Senator Panel 10:30am-Noon
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Goals - Attached for your Review
ESUCC Update: Dr. Polk shared information regarding the ESU Coordinating Council (ESUCC), the staff which make up the organization and the functions of the departments within.
Upcoming Events:
Board Member Visit  - November 12 from 4-5:30pm and 6:30-8pm - All ESU 7-AreaBoard Members are invited to attend
December 17 Senator Panel 10:30am-Noon
7.1. Services Update
Speaker(s):  Administrator or Designee
Rationale:  Technology Department Spotlight
SIMPL Report
Comprehensive Supports and Improvement (CSI), Targeted Supports and Improvement (TSI), Additional Targeted Supports and Improvement  (ATSI)
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 3: Progress Monitoring
    12% Complete
    12% Complete
  • Agency Team Goal 4: Agency-wide Projects
    5% Complete
    5% Complete
  • Board Goal 1: Use of Data for Quality and Efficiency
    96% Complete
    96% Complete
  • Board Goal 2: Behavioral Health Programming
    90% Complete
    90% Complete
Discussion:  Technology Department Report - Network Operations Director, Dan Ellsworth, provided an overview to the Board of the services provided by our ESU 7 Technology Department.  He highlighted eight services that the Network Operations department provides which includes planning and design, internet access (and cost-savings to being a aggregation point), Local Area Network Management Program, Technical Helpdesk, Datacenter Services (offsite backup), Electronics Recycling, Distance Learning (Virtual Field Trips), LANMAN Partnership (Contracted Technology Services).

SIMPL Services Overview - Dr. Polk shared an overview of the function of SIMPL (Services Inventory Model Process and Log) to the Board.  She shared the documents which were provided to the Senators for information and decision making.

Comprehensive Supports and Improvement (CSI), Targeted Supports and Improvement (TSI), Additional Targeted Supports and Improvement  (ATSI): Professional Development Director, Marci Ostmeyer, provided an overview of TSI and ATSI designations to the Board.
7.2. Facilities Update
Speaker(s):  Administrator or Designee
Rationale:  The Administrator will provide a facilities update during this item.
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Administrator Goal 2: Budget Stability
    98% Complete
    98% Complete
Discussion:  Final payment for the Learning Academy was paid this month.
7.3. Personnel
Speaker(s):  Administrator or Designee
Rationale:  Recruiting
New Hires:
Jennifer Rivera joins the Migrant Education Program Service Provider position. She will be working with middle and high school students in the ESU 7 area and the Columbus and Schuyler robotics teams. Jennifer comes to us with knowledge of community resources and contacts. Our program will benefit from her initiative and energy! 

Rosa Waldrop joins the Migrant Education Program Service Provider position. She will be working with our migrant students in southeast part of the state (ESU 3, 4, 5, and 6). Rosa has previous experience working as a bilingual para. She is a very patient person and this will be a great assets as she navigates through the new communities she will be working in. 

 
Attachments:
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Agency Team Goal 2: Culture
    5% Complete
    5% Complete
Discussion:  Welcome to Jennifer and Rosa. 

Recruiting efforts for Special Education Director will be underway in the upcoming weeks.
7.4. Legislative Update
Speaker(s):  Administrator or Designee
Rationale:  LR 63: Interim Study on ESUs Update
Goals:
  • Administrator Goal 1: Communication and Marketing
    85% Complete
    85% Complete
  • Board Goal 4: Updated Policy Manual
    63% Complete
    63% Complete
Discussion:  Administrator Polk highlighted three areas ESUs will address as a result of the LR 63 Hearing:
1. Streamline ESU's Marketing Message
2. Further develop the Value Add aspect of SIMPL
3. Communication regarding how Nebraska Department of Education's work cannot be completed without ESUs
 
8. Committee Reports
Speaker(s):  Committee Chair
Goals:
  • Administrator Goal 1: Communication and Marketing
  • Administrator Goal 2: Budget Stability
  • Board Goal 1: Use of Data for Quality and Efficiency
  • Board Goal 3: Financial Projections
8.1. Negotiations Committee Report
Speaker(s):  Negotiations Committee Chair
Rationale:  Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:  Chairman Kluth gave an overview of conversations from today's strategy meeting.  Next month the Negotiations Committee will meet at 4pm and will meet together with the ESU 7 Education Association at 4:30pm.
8.2. Administrator Evaluation Committee Report
Speaker(s):  Administrator Evaluation Committee Chair
Rationale:  Reminders from the Administrator Evaluation Committee will be provided by Chairman Pauley.
Discussion:  Chairman Pauley was absent.  Reminder to send in the Administrator Evaluation documents no later than October 31, 2019.  Administrator Polk will send her self evaluation to Chairman Pauley by the end of this week.
9. Conference Report
Speaker(s):  Conference Attendees
Rationale:  Conference Attendees will report on their learnings.
Goals:
  • Administrator Goal 1: Communication and Marketing
Discussion:  Gary Wieseler shared his experiences with his attendance at the NASB Area Membership Meeting.  He highlighted his information gathering related to the Legislative season coming up.
10. Adjournment
Speaker(s):  Board President or Designee
Discussion:  The meeting adjourned at 7:24pm.

Minutes respectfully submitted by Katy McNeil, Recording Secretary to the ESU 7 Board.
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