December 20, 2021 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:32pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Members Dawn Lindsley and Dan Hoesly will be absent due to personal reasons. They notified the Administrator of their absences prior to the board meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Members Dawn Lindsley, Dan Hoesley, and Marni Danhauer are absent due to personal reasons. They notified the Administrator of their absences prior to the board meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.2. Presentation of Bills #73354 through #73512 totaling $778,734.75
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$778,734.75 - Bills #73354 through #73512 Inservice bills total: $0
Attachments:
()
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5.3. TRA - Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals:The Admin Dept and Board have TRA excesses while attending the 2021 State Education Conference in Omaha, NE, November 17-19. The Admin Dept and Board have TRA excesses while attending the 2021 AESA Annual Conference in Houston, TX, December 1-4.
Excess for lodging and meals:
This is a consent item. |
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5.4. Resignations
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
Attachments:
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5.5. Reading of Article II, Section 12, A Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.6. Reading of Article III, Section 1, A ESU Services
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.7. Reading of Article III, Section 1, B Core Services to Member Districts
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.8. Reading of Article III, Section 1, C Use of core Service Funds and Property Tax Funds
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.9. Reading of Article III, Section 1, E Use of Funds from Other Sources
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6. Spotlight - Speech
Speaker(s):
Board President or Designee
Rationale:
Spotlight for the Speech Department.
Attachments:
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Discussion:
Tricia Spieker, Speech Language Pathologist Coordinator, reviewed the attached slides and answered questions by the Board. There was much discussion related to recruitment and the SLP shortage.
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk discussed the cash on hand and cash reserve lines. The goal is to have 30% cash on hand, which is enough to sustain salaries and grant opportunities while ESU waits for payments from schools and grants.
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8. Redistricting
Speaker(s):
Board President or Designee
Rationale:
At this time, the Center for Public Affairs Research has completed digitizing our 2010 boundaries and has imported our 2020 population counts. The attached map contains boundary changes meeting the requirements of redistricting.
The Center for Public Affairs Research will draft detailed descriptions of each district boundary following the approval of the attached map. Administrator Polk will provide these descriptions to the Board for approval in the December Board Meeting following her receipt of said descriptions. Recommendation: Discuss, consider and take any action necessary to approve the attached ESU 7 District Map.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the attached ESU 7 District Map Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The Board approved the attached maps and legal descriptions.
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9. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
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Discussion:
After meeting with the Administrator Evaluation Committee Chair, Dr. Polk will be redesigning the Quarterly Update based on feedback received.
ESUCC Legislative Day will be February 8, 2022. Administrator Polk will be attending the GRIT conference. |
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9.1. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Discussion:
Administrator Polk played the linked video for the Board. Administrator Polk provided an overview of the ESU 7 SIMPL homepage.
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9.2. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
Playground Update: Two vendors provided a walk around outside to discuss the playground project. Administrator Polk and Director Clay will review the proposals and will bring the selected proposal and vendor to the Board Meeting to provide information and give the Board the opportunity to ask questions. There are some potential opportunities for grants and other funding options which will be researched.
Doors Update: All necessary parts have been received. M&O Doors and Applied Connective will coordinate to get the new doors installed. Production Department: Director Ostmeyer reported the Production Department redesigned the layout of their workspace to allow for greater productivity and additional equipment. |
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9.3. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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10. Committee Reports
Speaker(s):
Committee Chair
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10.1. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Negotiations/Budget Joint Committee Meeting on January 17, 2022 in the Walnut Room. Negotiations Committee will meet at 4:00pm and the Budget Committee will join the Negotiations Committee at 4:45pm.
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10.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item.
Discussion:
Administrator Polk provided an update from the meeting with the Administrator Evaluation Committee Chair, Marni Danhauer. Chairperson Marni Danhauer was absent from this meeting and a request was made that she provide the evaluation summary to the full body. Administrator Polk will contact Chairperson Danhauer to follow up.
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10.2.1. Administrator Intent to Extend
Attachments:
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11. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Discussion:
President Doug Pauley attended both conferences, the State Education Conference and the AESA Annual Conference. Most of the sessions President Pauley attended related to mental health. Vice President Jack Young attended the AESA Annual Conference. Vice President Young really enjoyed the wellness sessions. Board Member Gary Weiser attended the State Education Conference and attended a session related to teacher shortages. Board Members Gary Weiser and Donald Ellison also attended the session on ESUs presented by Administrator Polk and Dr. Skretta at the State Education Conference.
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12. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:38pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
