June 20, 2022 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:30pm.
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Member Marni Danhauer will be absent due to personal reasons. She notified the Administrator prior to the board meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Member Marni Danhauer was absent due to personal reasons. She notified the Administrator prior to the board meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present other those in agenda item six.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #74264 through #74448 totaling $1,088,506.85
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,088,506.85 - Bills #74264 through #74448 Inservice bills total: $0
Attachments:
()
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5.3. Reading of Article III, Section 7, G Internet Safety Policy
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.4. Reading of Article IV, Section 2, A Staff Handbooks and Job Descriptions
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.5. Reading of Article V, Section 5, C Use of Restraints and Seclusion
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.6. Reading of Article V, Section 5, D Removal of Students and Interviews of Students
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.7. Reading of Article V, Section 6, A Student/Parent Handbook
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.8. Reading of Article V, Section 6, B Search and Seizure
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.9. Reading of Article V, Section 6, C Anti-Bullying
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.10. Reading of Article V, Section 7, A Prohibition on Mandatory Medication
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.11. Reading of Article V, Section 7, B Dispensing Medications
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.12. Reading of Article V, Section 7, C Student Self-Management of Asthma, Anaphylaxis and Diabetes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.13. Reading of Article V, Section 7, E Emergency Medical Aid
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.14. Reading of Article V, Section 7, F Wellness
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.15. Reading of Article V, Section 8, A Procedures for Control of Infectious Diseases
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.16. Reading of Article V, Section 8, B Emergency Closure of ESU 7 Buildings
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.17. Reading of Article V, Section 8, C Emergency Exclusion of Persons from ESU 7
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.18. Reading of Article V, Section 9, A Student Fees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.19. 2022-2023 Contract for Tami Clay, Special Education Director
Rationale:
This is a consent item.
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5.20. 2022-2023 Contract for Ronelle Jackson, LMHP
Rationale:
This is a consent item.
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5.21. 2022-2023 Contract for Megan Welch, LMHP
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
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5.22. 2022-2023 Contract for Merridie Kaup, LMHP
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
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5.23. 2022-2023 Contract for Mollie Morrow, PLMHP
Speaker(s):
Administrator or Designee
Rationale:
This is a consent item.
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5.24. Authorization of Administrator to Sign for Federal/State Funds
Rationale:
This is a cosent item.
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5.25. 2022-2023 Non-Member Contract for Services
Rationale:
Board Policy requires the Board to annually approve a Non-Member School Contract for Services Agreement.
Article III, Section 1, D. Requests, Cost, and Payment This is a consent item.
Attachments:
()
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6. Spotlight - Migrant Department
Speaker(s):
Administrator or designee
Rationale:
Cynthia Alarcon, Grant Coordinator for the Migrant Department, will present the Spotlight for the June Board Meeting.
Attachments:
()
Discussion:
Migrant Grant Coordinator Cynthia Alarcon presented the Migrant Education Program Spotlight. Along with Cynthia Alarcon, the Binational Teachers from Mexico, Jose Salcedo, Daniel Venegas, and Eric Fajardo, attended to provide an update on their experience with the summer program and what they teach in Mexico.
The Board of Education thanked Cynthia for everything the Migrant Education Program does for students. |
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7. Tour the Learning Academy, Cen7ter, and potential playground site.
Speaker(s):
Administrator or designee
Rationale:
Tour the potential playground area, the Learning Academy, and the Cen7ter.
Discussion:
Administrator Polk and the board walked through the three buildings; the North Building, South Building/Cen7ter, and the Learning Academy. Administrator Polk and the board also toured the potential playground site.
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8. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommendation: Discuss, consider and take any action necessary to approve the Treasurer's Report as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Reading of Article V, Section 10, A Safe Pupil Transportation Plan
Speaker(s):
Board President or Designee
Rationale:
Multiple recommended changes to include removing "transportation dispatch" and replacing with "ESU 7 special education office".
Recommended Motion(s):
Discuss, consider and take any necessary action to approve Article V, Section 10, A Safe Pupil Transportation Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the revised policy. The Migrant Education Program piloted a student transportation process. They trained staff, trained students, and conducted the necessary inspections. Given the results of the pilot, the Special Education department, specifically the Cen7ter and the Learning Academy will also start transporting students next year. The updated policy will be rolled out in August.
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10. Reading of Article V, Section 10, B Safe Driving Standard for Drivers
Speaker(s):
Board President or Designee
Rationale:
Multiple recommended changes to include removing "ESU 7 employees are not permitted to transport students" and including stipulations for each person who drives students in an ESU 7 pupil transportation vehicle.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve Article V, Section 10, B Safe Driving Standard for Drivers as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk reviewed the revised policy for staff who would be transporting the students.
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11. Educational Service Unit Employee Handbook, Cen7ter and Learning Academy Handbooks
Speaker(s):
Administrator or Designee
Rationale:
Annually, the Board of Educational Service Unit 7, will review and approve the ESU 7 Employee Handbook and ESU 7 Student Handbooks. Handbook committee will provide an update. Chairperson Joyce Baumert will provide an overview of how the handbook revision process went this year and if any changes are necessary.
Recommendation: Recommend approval of the Learning Academy Handbook, Cen7ter Student/Parent Handbook, and ESU 7 Employee Handbook
Recommended Motion(s):
Approval of the Learning Academy Handbook, Cen7ter Student/Parent Handbook, and ESU 7 Employee Handbook Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Handbook Committee member Dawn Lindsley discussed some of the items the Handbook Committee reviewed in their meetings. The committee has no suggestions or recommendations for changing the review process in the future.
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12. Mileage Reimbursement Rate
Speaker(s):
Administrator or Designee
Rationale:
The IRS has changed the standard mileage rate to 62.5 cents per mile effective July 1, 2022, up 4 cents from January.
Article III, Section 4, D: Coffee Act Policy (Reimbursable Expenses) Reimbursement of Expenses. The ESU will pay the registration costs, tuition costs, fees or charges for attendance by Board members at such approved functions. The ESU will pay mileage at the rate allowed by law (that is, the rate established by the Department of Administrative Services) or actual travel expense if travel is authorized by commercial or charter means. The ESU will pay meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the Board. For employees and volunteers, the ESU will pay costs and make reimbursements in the same manner as provided above for Board member attendance, unless otherwise established by policy, Board action, contract, or negotiated agreement. Recommendation: Discuss, consider and take any action necessary to approve the new standard mileage rate as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the new standard mileage rate as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Rationale:
The ESU 7 Board of Directors will not meet in July, 2022. This Board action gives authority to the Administrator to pay July bills. The ESU 7 Board will approve these expenses in the next possible Board Meeting. Recommendation: Discuss, consider and take any action to approve the Administrator's payment of bills in July 2022.
Recommended Motion(s):
Discuss, consider and take any action to approve the Administrator's payment of bills in July 2022 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Budgeting for additional 1% Budget Authority
Speaker(s):
Administrator or designee
Rationale:
Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval. These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2022-2023, and spending restrictions for the upcoming years. In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars. Recommendation: Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the additional 1% in budgeted tax asking Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Thursday, September 15 at 5:15 p.m. in the ESU 7 Oak Room - Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, and then followed by the Regular Board Meeting
Speaker(s):
Administrator or designee
Rationale:
Thursday, September 15 at 5:15 p.m. in the ESU 7 Oak Room - Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, which will be followed by the Regular Board Meeting to start at 5:30pm or when the Final Tax Request Hearing is concluded, whichever is later.
Recommendation: Discuss, consider and take any necessary action to approve the Thursday, September 15 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the Thursday, September 15 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Goals:
Discussion:
Administrator Polk asked the board which members were interested in attending the Area Membership meeting in Fremont on August 24th. The following board members will attend: President Doug Pauley, Vice President Jack Young, members Richad Stephens and Bob Arp, and Administrator Polk.
Due to scheduling conflicts, board members Joyce Baumert and Dawn Lindsley will attend the Area Membership meeting in York on September 7th. The Labor Relations Conference in Lincoln will be in October. Typically, Administrator Polk attends with members of the Negotiations Committee. This year, Business Manager and Board Treasurer, Linda Shefcyk will attend as well. |
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16.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
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16.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
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16.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The tile in the N1 and N3 doorways were replaced with walk-off carpets. A playground item will be added to the August agenda to discuss following conversations had during the playground area tour. Also, during the tour, the Learning Academy's locker room was discussed being remodeled into a kitchenette. This kitchenette will allow for meal clean-up and light meal prep. Necessary items in the kitchen include sink, dishwasher, countertops, and cabinets.
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16.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
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16.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
Discussion:
The ESUCC Legislative Group will be meeting for a Strategy Session in July.
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16.6. AESA Annual Conference in Atlanta Georgia
Speaker(s):
Administrator or Designee
Rationale:
Full agenda not available as of June 15, 2022. The 2022 AESA Annual Conference Information Request form will be handed out. Please indicate if you intend on attending and fill out the necessary information and give the information to Secretary to the Board, Mindy Reed.
Discussion:
The Board was asked to please have the 2022 AESA Annual Conference Information Request filled out and returned to Secretary to the Board, Mindy Reed, by July 8th.
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17. Committee Reports
Speaker(s):
Committee Chair
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17.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Budget Chairperson Gary Wieseler will provide a Budget Committee update to the board.
Discussion:
Budget Chairperson Gary Wieseler provided an update from the Budget Committee. The committee focused on the Special Education expenses with Director Clay, as well as the technology budget in the general fund. In August, the Budget Committee will go through the grants budgets and have everything finalized by the September meeting.
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18. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:34pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
