August 15, 2022 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:31pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Richard Luebbe was absent. He notified the Administrator prior to the meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. July 2022 - Presentation of Bills #74449 through #74602 totaling $911,701.85
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the month of July total:$911,701.85 - Bills #74449 through #74602 Inservice bills total: $0
This is a consent item.
Attachments:
()
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5.3. August 2022 - Presentation of Bills #74603 through #74723 totaling $817,411.24
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total: $817,411.24 - Bills #74603 through #74723 Inservice bills total: $64.75
This is a consent item.
Attachments:
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5.4. Reading of Article I, Section 1, A ESU Name
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.5. Reading of Article I, Section 1, B Vision, Mission, Beliefs
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.6. Reading of Article I, Section 1, C Statutory Role
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.7. Reading of Article I, Section 1, D Principle Office
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.8. Reading of Article I, Section 1, E Boundaries
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.9. Travel - Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals:The Admin Dept has one travel excess while attending the 2022 AESA Summer Leadership Conference in Nashville, TN. The conference was July 19-21, 2022.
Excess for lodging and meals: |
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5.10. Disposal of Inventory
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.11. 2022-2023 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):
Board President or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.
Attachments:
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5.12. 2022-2023 Contract for Abby Pfister, Grant Coordinator
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5.13. 2022-2023 Contract for Brooke Kavan, Professional Development Coordinator
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5.14. 2022-2023 Contract for Brooke Koliha, Professional Development Coordinator
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5.15. 2022-2023 Contract for Cynthia Alarcon, Grant Coordinator
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5.16. 2022-2023 Contract for Dan Ellsworth, Network Operations Director
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5.17. 2022-2023 Contract for Kendra Gustafson, Professional Development Coordinator
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5.18. 2022-2023 Contract for Laura Plas, Professional Development Coordinator
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5.19. 2022-2023 Contract for Marci Ostmeyer, Professional Development Director
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5.20. 2022-2023 Contract for Mark Brady, Professional Development Coordinator
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5.21. 2022-2023 Contract for Melinda Velencela, MEP Education Liaison
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5.22. 2022-2023 Contract for Otis Pierce, Professional Development Coordinator
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5.23. 2022-2023 Contract for Travis Kassing, Network & Computer Systems Engineer
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5.24. 2022-2023 Contract for Richard Stuart, Information Technology Specialist
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6. June and July 2022 Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the June and July Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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7. NASB Board of Directors - Region 16 Election Information
Speaker(s):
Board President or designee
Rationale:
ESU 7 is an active member of NASB. Therefore, the board is invited to submit a nomination and to participate in the election of a NASB Region Director for the region. The information about the nomination and election of Board of Directors for the Nebraska Association of School Boards (NASB) is attached along with a copy of the Board of Director Responsibilities. The nomination form must be completed and returned to the NASB office on or before August 26, 2022.
Attachments:
()
Discussion:
Administrator Polk reviewed the NASB leadership opportunity. The NASB Regional Director for the region takes part in planning conferences and regional meetings. If any board member is interested in being a part of the NASB board, the nomination form must be completed and returned to the NASB office on or before August 26, 2022.
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8. Educational Service Unit 7 Safe Return to Services/Instruction Plan
Speaker(s):
Administrator or Designee
Rationale:
Review and approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan
Recommended Motion(s):
Discuss, consider and take action to approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The date of the document is for the Instruction Plan 22-23, this change was made and the updated document has been posted on the ESU 7 website. No changes since the last review six months ago.
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9. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk updated the board about the new Camry Hybrid purchased during the month of July. Business Manager Linda Shefcyk is still looking for a ten passenger van and a mini van, which is in the budget for 2022-2023. Business Manager Linda Shefcyk has reached out to multiple dealerships looking for the additional vans with no luck as of now. ESU 7 is expanding the vehicle fleet and by doing so, less is paid on mileage.
Administrator Polk congratulated board members Donald Ellison and Richard Stephens for their NASB award. Administrator Polk shared the attached letter regarding Professional Development Director Ostmeyer. Director Ostmeyer will assume the chair this Fall. Next year, Director Ostmeyer will help plan the annual meeting and chair a few events. The Administrator and the board congratulated Director Ostmeyer for dedicated service to mathematics. The ESU 7 online apparel store is open and it closes on August 31, 2022. Administrator Polk reminded the board the Budget Hearing, Tax Asking, and Board Meeting will start at 5:15pm on Thursday, September 15, 2022. |
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9.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
Administrator Polk explained the School District Board Meetings spreadsheet and passed the document around to have the board members and directors review and initial.
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9.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Items inside this item include visit updates, quarterly report, director reports, etc.
Attachments:
()
Discussion:
Administrator Polk reviewed the SIMPL process. There are three parts of the SIMPL process; the data dig, reviewing and compiling data to create the service plan, and then implementation. In the Fall, the school district leaders, teachers, and technology leaders complete a data dig. From that conversation, priorities for services to fill in the gaps are discussed. In December, the hard data and needs are reviewed. At the end of December, the results are tabulated and a service inventory is created. The Service Plan is approved by the schools in January and then it is brought before the board in February. This process is how the ESU 7 determined the Learning Academy was a need, as well as the Mental Health department and an additional professional development coordinator to do MTSS.
Administrator Polk opened the attached Columbus Telegram article to show the mural that was completed with the help of the Migrant Education Program summer program. Director Ostmeyer provided an update on the external visits. Migrant Education Program Coordinator Cynthia Alarcon, Resource Coach Amy Mazankowski, and Director Ostmeyer are getting ready for the visits in March. Administrator Polk provided an ESUCC update. Cyber Security has become an important topic of discussion across the state as an ESU. Administrator Polk wants the board to be aware Network Operations Dan Ellsworth is involved in a lot of conversations statewide and he will send out information as it is received. |
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9.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
Discussion:
Special Education Director Tami Clay completed a drawing of what she would like the kitchen area to look like and measurements were provided to the contractor.
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9.4. Personnel
Rationale:
New Hires:
All Classified/Non Cert Hires and Resignations under this item. Not an action item. |
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9.4.1. Personnel - 2022-2023 Classified Contracts
Rationale:
2022-2023 Classified Contracts offered and authorized by Chief Administrator Polk for the following staff:
- Abigail Focht, Migrant Education Program Service Provider - Ana Santos Reyes, MEP Education Program Recruiter - Angie Arndt, Department Secretary - Carolyn Koch, Bookkeeper - Chris Chvala, Computer Support Specialist - Cindy Wieser, Department Secretary - Darlene Rodriguez, MEP Education Program Recruiter - David Vanderheiden, District Technology Coordinator - Elizabeth Lawrence, Department Secretary - Isaura Barreto, MEP Education Program Recruiter - Janet Ciboron, Production Personnel - Jason Trotter, District Technology Coordinator - Jeremiah Salyard, District Technology Coordinator - Kim Ruger, Production Personnel - Larry Shefcyk, Custodian/Maintenance - Lincoln Quteifan, District Technology Coordinator - Linda Shefcyk, Business Manager - Maria del Socorro Rodriguez-Borquez, MEP Education Service Provider - Mayra Vargas, Department Secretary - Mindy Reed, Executive Secretary - Nancy Smith, Production Personnel - Nathalie Vargas, MEP Education Service Provider - Richard Stuart, Information Technology Specialist - Tyler Schrant, District Technology Coordinator - Yaribey Rodriguez, MEP Education Service Provider - The Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations |
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9.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
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10. Committee Reports
Speaker(s):
Committee Chair
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10.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Budget Committee Chairperson, Gary Weisler provided an update. The Budget Committee went over grants, the third and last part of the budget. Some of the grants have been applied for but have not yet been awarded. Most grants are non-competitive. The budget has a $4.4 million grants budget authority built in, which is similar to what it was last year. The total budget at this time is $15.1 million, which is 2.75% more than last year. The final number for valuations has not been received as of the board meeting. The estimate for the valuations are between 2-3% and that is what the budget was built on. Final valuations will come in by the end of August.
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10.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Marni Danhauer, Dawn Lindsley, Donald Ellison, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Discussion:
Administrator Polk will meet with Administrator Evaluation Committee Chairperson Marni Danhauer after the board meeting to answer any questions she may have about the Administrator Evaluation tool.
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11. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Discussion:
Board member Dawn Lindsley attended the 2022 NASB School Leaders and Law Conference. She attended the ALICAP presentation on cyber security.
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12. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 6:27pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
