January 16, 2023 at 5:30 PM - Regular Board of Directors Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:31pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take action to approve the Board member absences.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Marni Danhauer arrived late on Zoom to the Board Meeting.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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5. Election of Board Officers
Speaker(s):
Board President or Designee
Rationale:
Recommendation: The Administrator will preside over the nomination and electronic election of the Board Officers; and an electronic roll-call vote or ballot will be used during the election after which, the Secretary to the Board will declare the result.
Recommended Motion(s):
The Administrator will preside over the nomination and electronic election of the Board Officers; and an electronic roll-call vote or ballot will be used during the election after which, the Secretary to the Board will declare the result Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Election of Board President
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect ___________ as President of Board of Education.
Recommended Motion(s):
Discuss, consider and take any necessary action to elect ___________ as President of Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Richard Stephens nominated Doug Pauley as President of the Board of Education. There were no other nominations provided.
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5.2. Election of Vice President of the Board of Education
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect __________ as Vice President of Board of Education.
Recommended Motion(s):
Discuss, consider and take any necessary action to elect __________ as Vice President of Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Secretary Jennifer Miller nominated Jack Young as Vice President of the Board of Education. There were no other nominations provided.
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5.3. Election of Secretary of Board of Education
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, consider and take any necessary action to elect __________ as Secretary of Board of Education.
Recommended Motion(s):
Discuss, consider and take any necessary action to elect __________ as Secretary of Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board Vice President Jack Young nominated Jennifer Miller as Secretary of the Board of Education. There were no other nominations provided.
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6. Committees, positions, and designations
Speaker(s):
Board President or Designee
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6.1. Select Treasurer to the Board of Education
Speaker(s):
Board President or Designee
Rationale:
Recommended Motion(s):
Discuss, consider and take any necessary action to appoint _____________ as Treasurer to the Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Linda Shefcyk was appointed as the Treasurer to the Board of Education.
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6.2. Select Recording Secretary to the Board of Education
Speaker(s):
Board President or Designee
Rationale:
Recommended Motion(s):
Discuss, consider and take any necessary action to appoint ___________ as Recording Secretary to the Board of Education Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mindy Reed was appointed as the Recording Secretary to the Board of Education.
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6.3. Select members of Board Committees
Speaker(s):
Board President or Designee
Rationale:
Members of the Board will choose Committees to partake in.
2022 Members Negotiations: - Jennifer Miller (Chair) - Richard Luebbe - Richard Stephens Budget: - Gary Wieseler (Chair) - Jack Young - Dan Hoesly Handbook: - Dawn Lindsley (Chair) - Joyce Baumert - Bob Arp Evaluation: - Marni Danhauer (Chair) - Donald Ellison - Joyce Baumert - Dawn Lindsley
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the 2023 Negotiations Committee members as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #2:
Discuss, consider and take any necessary action to approve the 2023 Handbook Committee members as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #3:
Discuss, consider and take any necessary action to approve the 2023 Budget Committee members as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Recommended Motion(s) #4:
Discuss, consider and take any necessary action to approve the 2023 Evaluation Committee members as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The 2023 Committee members are below:
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6.4. Designate depository bank(s)
Speaker(s):
Board President or Designee
Rationale:
Authorized Depositories, Bonds, Disbursement of Funds requires the ESU 7 Board to annually authorize depositories for ESU 7 Funds. The checking accounts are currently at First National Bank, Columbus. The Board authorizes the Administrator and Board Treasurer to contact banks in the ESU area to invest money at the best rate.
Recommended Motion(s):
Discuss, consider and take any necessary action to authorize First National Bank, Columbus as the depository bank, as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
First National Bank, Columbus was nominated as the depository bank.
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6.5. Designate Newspapers of Record
Speaker(s):
Board President or Designee
Rationale:
The Columbus Telegram is a newspaper of general circulation in all counties in the ESU 7 Area. Legal Notices as required will be reported in the Columbus Telegram.
Recommended Motion(s):
Discuss, consider and take any action necessary to designate the Columbus Telegram as the ESU 7 newspaper of record Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Columbus Telegram was nominated as the ESU 7 newspaper of record.
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7. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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7.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.2. Presentation of Bills #75432 through #75581 totaling $791,599.85
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$791,599.85 - Bills #75432 through #75581 Inservice bills total: $0
Attachments:
()
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7.3. Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals:The Admin Dept and Board have travel excesses while attending the 2022 AESA Annual Conference in Atlanta, GA, November 29-December 1.
Excess for lodging and meals:
This is a consent item. |
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7.4. Reading of Article I, Section 1, F Unit Calendar
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.5. Reading of Article I, Section 3, B Filling Vacancies
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.6. Reading of Article I, Section 3, E Oath of Office
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.7. Reading of Article I, Section 3, F Code of Ethics for Board Members
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.8. Reading of Article I, Section 4, A Officer Positions
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.9. Reading of Article I, Section 4, B President
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.10. Reading of Article I, Section 4, C Vice President
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.11. Reading of Article I, Section 4, D Secretary
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.12. Reading of Article I, Section 4, E Treasurer
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.13. Reading of Article I, Section 4, F Recording Secretary
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.14. Reading of Article I, Section 5, A Committees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.15. Reading of Article I, Section 5, C Temporary Committees
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.16. Reading of Article I, Section 5, D Committee Operations
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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7.17. Mileage Reimbursement Rate
Speaker(s):
Administrator or Designee
Rationale:
The IRS Mileage rate for 2023 is $0.655 per mile.
Article III, Section 4, D: Coffee Act Policy (Reimbursable Expenses) Reimbursement of Expenses. The ESU will pay the registration costs, tuition costs, fees or charges for attendance by Board members at such approved functions. The ESU will pay mileage at the rate allowed by law (that is, the rate established by the Department of Administrative Services) or actual travel expense if travel is authorized by commercial or charter means. The ESU will pay meals and lodging at a rate not exceeding the applicable federal rate unless a fully itemized claim is submitted substantiating the costs actually incurred in excess of such rate and such additional expenses are expressly approved by the Board. For employees and volunteers, the ESU will pay costs and make reimbursements in the same manner as provided above for Board member attendance, unless otherwise established by policy, Board action, contract, or negotiated agreement. |
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7.18. Annual SPARQ Data Solution Dues
Speaker(s):
Board President or Designee
Rationale:
The amount for the 2023-2024 SPARQ dues is: $2,600.00.
This is a consent item.
Attachments:
()
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8. January 2023 Board Spotlight - Professional Development
Speaker(s):
Board President or designee
Rationale:
Professional Development Coordinator Kendra Gustafson will present the Professional Development Spotlight to the Board.
Attachments:
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Discussion:
Professional Development Coordinator Kendra Gustafson, presented the Professional Development spotlight. The questions below were asked during the presentation:
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9. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Board Code of Ethics and Oath of Office
Speaker(s):
Board President or Designee
Rationale:
Annually, Board Members participate in the Oath of Office and sign their Code of Ethics.
I, _____________________, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Nebraska, against all enemies, foreign and domestic; that I will bear true faith and allegiance to the same; that I take this obligation freely and without mental reservations, or for purpose or evasions; and that I will faithfully and impartially perform the duties of the office of member of the Board of Educational Service Unit No. 7, according to law, to the best of my ability. And I do further swear that I do not advocate, nor am I a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence; and that during such time that I am in this position I will not advocate nor become a member of any political party or organization that advocates the overthrow of the government of the United States or this State by force or violence. So help me God.
Attachments:
()
Discussion:
All members recited the Oath of Office and signed the Oath of Office. All board members participated in a Code of Ethics activity.
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11. Dissemination of Conflict of Interest Forms
Speaker(s):
Board President or Designee
Rationale:
Annually, Conflict of Interest and Code of Ethics forms will be disseminated to the Board for signature.
Discussion:
The Conflict of Interest form was given to all Board members.
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12. ESU 7 2023-2024 General Calendar
Speaker(s):
Board President or Designee
Rationale:
Recommendation: Discuss, Consider and take any necessary action to approve the ESU 7 2023-2024 General Calendar as presented.
Recommended Motion(s):
Discuss, Consider and take any necessary action to approve the ESU 7 2023-2024 General Calendar as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Coordinating Agency for ESU 7 Special Education Cooperative
Speaker(s):
Administrator or Designee
Rationale:
ESU 7 continues to serve as the coordinating agency for the ESU 7 Special Education Cooperative for 2023-2024.
Recommended Motion(s):
Discuss, consider and take any action necessary for ESU 7 to continue to serve as the coordinating agency fir the ESU 7 Special Education Cooperative for 2023-2024 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Board Self-Assessment Analysis
Speaker(s):
Board President or designee
Rationale:
Administrator Polk will provide an analysis for the Board.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk explained the color coding at the top of the attached Assessment Summary. On a scoring scale, Needs Improvement is 0, Basic is 1, Proficient is 2, and Distinguished is 3. The goal is to be scored in "Proficient" most of the time. Scores in "Distinguished" and "Basic" are expected occasionally.
Board President Doug Pauley recommended to have a Board Work Session in February before the regularly scheduled board meeting. Director Marci Ostmeyer will facilitate the Board Work Session. |
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15. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
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Goals:
Discussion:
Administrator Polk reviewed the attached ESUCC update. Administrator Polk will provide at least one slide update every month during the board meetings. The Nebraska Cybersecurity Network Committee had their first meeting on Friday, January 13, 2023. Administrator Polk is the President of the committee.
Director Ostmeyer provided the Professional Development report. The External Team is scheduled to come at the end of March. There will be a narrative prepared for the External Visit, prior to the March dates. The service planning for the 2023-2024 academic year has been completed with the Superintendents. Continuous Improvement and MTSS are number one and two in terms of service need. In the Production Department, Director Ostmeyer is exploring what kind of staffing will be needed. The cost of materials continues to increase. Director Clay provided the Special Education report. Director Clay and her team are working on developing projections for next year. Special Education Professional Development is being requested for services next year. Director Clay is looking on hiring two Speech Language Pathologists, one School Psychologist, and three Licensed Mental Health Specialists based on projections. Director Clay would like to hire another Cen7ter Teacher for next year. Director Clay is working with 18 of the 19 schools on the IDEA amendments. |
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15.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
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Goals:
Discussion:
Board Secretary Jennifer Miller will not be available to attend the Fullerton Public Schools Board Meeting, so board member Richard Stephens volunteered to attend in her place. Director Ellsworth will be going to the Fullerton Public Schools Board Meeting.
Board member Gary Wieseler will attend the Clarkson Public School Board Meeting with Administrator Polk. Board member Marni Danhauer will attend the Central City Public School Board Meeting with Director Ostmeyer. |
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15.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Items inside this item include visit updates, quarterly report, director reports, etc. |
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15.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
Discussion:
Director Clay provided an update on the Learning Academy kitchen. The plumbing has been started. The cabinets were installed last week. The kitchen should be finished by the February board meeting.
Administrator Polk explained the need for the reception office restructure. There have been three support staff who have left and their positions have not been filled. This new position will be receptionist and Administrative Department secretary. Posting will be made available next week. |
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15.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
All Classified/Non Cert Hires and Resignations under this item. Not an action item. |
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15.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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Discussion:
Administrator Polk reviewed the attached legislative update. If there are any bills of interest to any of the board members, Administrator Polk recommended the board member talk with her about the bill of interest.
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16. Committee Reports
Speaker(s):
Committee Chair
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16.1. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item. Administrator Evaluation Committee: Marni Danhauer, Dawn Lindsley, Donald Ellison, and Joyce Baumert.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
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Discussion:
Administrator Evaluation Committee Chairperson Marni Danhauer sent a summary of the evaluation to the rest of the board members. Nine of the twelve board members responded to the evaluation. The results of the evaluation were very positive. Chairperson Danhauer met with Administrator Polk and discussed the evaluation results.
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16.2. Negotiations Committee Report
Speaker(s):
Negotiations Committee Chair
Rationale:
Reports of activities and discussions from the Negotiations Committee will take place during this item.
Discussion:
The Negotiations Committee meeting will start at 4:00pm in February.
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17. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:40pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
