April 17, 2023 at 4:00 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 4:00pm
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Secretary Jennifer Miller and Board member Dawn Lindsley will be absent. The Administrator was notified of the absences prior to the board meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the _______ board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
There will be no virtual conferencing option for the May 2023 Board Meeting.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
One visitor present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.2. Presentation of Bills #75902 through #76084 totaling $856,993.36
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$856,993.36 - Bills #75902 through #76084 Inservice bills total: $0
Attachments:
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6.3. Reading of Article III, Section 4, A System of Accounting
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.4. Reading of Article III, Section 4, B Borrowing
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.5. Reading of Article III, Section 4, C Depositories of Funds
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.6. Reading of Article III, Section 4, D Coffee Act Policy (Reimbursable Expenses)
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.7. Reading of Article III, Section 4, E Gifts
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.8. Resignations
Speaker(s):
Board President or designee
Rationale:
This is a consent item. |
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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8. New Hire: Ernie Valentine, Professional Development Coordinator for June 26-August 31, 2023 and school year 2023-2024
Speaker(s):
Administrator or Designee
Rationale:
Ernie Valentine, Professional Development Coordinator for school year 2023-2024. Currently the Director of Learning at David City Public Schools, Ernie Valentine’s primary responsibilities are supervising the adoption of the curriculum, overseeing the teacher evaluation system for the district, and leading the continuous improvement team. Mr. Valentine has 13 years of elementary principal experience from David City Public Schools and Falls City Public Schools. During his tenure as David City Elementary Principal, his school was honored as a National Blue Ribbon school by the US Department of Education in 2020. Prior to his time in administration, Ernie was an elementary school teacher and an accomplished wrestling coach in South Dakota for 11 years. Mr. Valentine’s professional experience includes his service as an Enlisted and Commissioned Officer, US Army, MN National Guard from 1991-2005. Recommendation: Discuss, consider, and take any necessary action to approve the contract for Ernie Valentine, Professional Development Coordinator for June 26-August 31, 2023 and school year 2023-2024 as presented.
Recommended Motion(s):
Discuss, consider, and take any necessary action to approve the contract for Ernie Valentine, Professional Development Coordinator for June 26-August 31, 2023 and school year 2023-2024 as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
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9. New Hire: Elyse Belina, Early Childhood Special Education Teacher for school year 2023-2024
Speaker(s):
Administrator or Designee
Rationale:
Elyse Belina, Early Childhood Special Education Teacher for school year 2023-2024. Elyse is currently a preschool teacher at Schuyler Community Schools. Recommendation: Discuss, consider, and take any necessary action to approve the contract for Elyse Belina, Early Childhood Special Education Teacher for school year 2023-2024 as presented.
Recommended Motion(s):
Discuss, consider, and take any necessary action to approve the contract for Elyse Belina, Early Childhood Special Education Teacher for school year 2023-2024 as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
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Goals:
Discussion:
Administrator Polk reviewed the attached ESUCC slide. Sparq has software for negotiations. Costs are being negotiated right now. Andrew Easton is an ESUCC employee. He hosts The Good Life EDU postcast and he has listeners from around the world.
Professional Development Report - Director Ostmeyer provided an update on the resignation in the consent agenda. Laura Plas is moving to Bennington with her family since her husband will be the new Superintendent in Bennington. The External Accreditation visit was completed. After every Accreditation visit, there are always commendations and recommendations. Director Ostmeyer reviewed the attached DYK document. It is required for the Accreditation External Team to come up with recommendations. The formal report has not been received as of this board meeting but should be available to discuss in the May board meeting. Special Education Report - Director Clay notified the board, the Special Education department is done with projections and contracts with schools for next school year. There is still one position open. Should that position not get filled, Director Clay will explore other options to meet the students' needs. Director Clay and the Special Education department are starting to build their budget for next year. Director Clay is meeting with staff to see what needs there are for next year. Technology Report - Director Ellsworth provided an update on the Nebraska Cybersecurity Network (NCN). The Nebraska Cybersecurity Network had their first meeting and the network is working on a book study of Cybersecurity Program Development for Business to get all of the members on the same page. The Nebraska Cybersecurity Network consists of Technology Directors and Administrators. |
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10.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
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Goals:
Discussion:
Upcoming Events - Administrator Polk reminded the board the goal is for every board member to attend at least two professional events per year. A chart is attached for everyone to review and determine if the goal has been met. If the goal has not been met, there are four upcoming options available.
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10.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
Discussion:
Administrator Polk reviewed the screen shots included on the agenda.
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10.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
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10.4. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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Discussion:
Administrator Polk provided a legislative update to the board. There is not a lot going on in the legislature. Day 70 of the legislative session is on May 2, 2023. The legislature will have to start debating the budget by May 2, 2023. The budget has to be advanced to the Governor by day 80.
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11. Committee Reports
Speaker(s):
Committee Chair
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11.1. Handbook Committee Update
Speaker(s):
Handbook Committee Chairperson
Rationale:
Staff and Student Handbook Committee to meet April 26, 2023 at 1:00pm. Committee to make a recommendation to the board in the May Board Meeting.
Discussion:
The handbook committee was provided with links to review the drafted 2023-2024 handbooks prior to the April 26, 2023 Handbook Committee Meeting.
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11.2. Buildings and Grounds Committee Update
Speaker(s):
Administrator or designee
Rationale:
The Building and Grounds Committee had its initial meeting on March 31, 2023.
Discussion:
Buildings and Grounds Committee member Bob Arp provided an update on the initial March 31, 2023 committee meeting. The committee met and had a tour of the three buildings. There was discussion about the South Building. The committee talked about the aging aspect of the North Building. Dialogue will continue on the HVAC system. The North Building HVAC system needs replacing. Administrator Polk called RVW, who is the architect ESU 7 has a relationship with. After a mechanical engineer reviews the building, another Buildings and Grounds committee meeting will be held to discuss next steps.
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12. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Discussion:
Administrator Polk provided the board with an update on the conferences she attended.
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13. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 5:00pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
