August 21, 2023 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT
Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Roll call was taken at 5:30 PM
Board President conducted the meeting. Staff present: Larianne Polk, Administrator Linda Shefcyk, Business Manager Mindy Reed, Secretary to the Board of Directors Marci Ostmeyer, Professional Development Director Tami Clay, Special Education Director Dan Ellsworth, Network Operations Director |
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
()
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Vice President Jack Young and board members Donald Ellison and Gary Wieseler will be absent; they notified the administrator prior to the meeting.
Recommended Motion(s):
Approval of Board Member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Polk provided an update on board member Donald Ellison to the rest of the board.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
Discussion:
All members present participated in the Pledge of Allegiance.
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Virtual Conferencing Option
Speaker(s):
Board President or designee
Rationale:
Nebraska Revised Statute § 84-1411 authorizes virtual meetings for educational service units if the requirements of subdivision (2)(b) are met. The board will determine if next month's board meeting should allow for a virtual conferencing option.
Recommendation: Discuss, consider and take any necessary action to approve the virtual conferencing option for the September board meeting.
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the virtual conferencing option for the September board meeting Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
There will not be a virtual conferencing option for the September 2023 board meeting.
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4. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
No visitors present.
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5. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents.
Discussion:
No public comments provided.
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6. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Recommendation: Discuss, consider and take any action necessary to approve the consent agenda as presented.
Recommended Motion(s):
Consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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6.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.2. Presentation of Bills #76432 through #76561 totaling $993,948.43
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total: $993,948.43 - Bills #76432 through #76561 Inservice bills total: Combined with August
Attachments:
()
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6.3. Presentation of Bills #76562 through #76685 totaling $993,169.40
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total: $993,169.40 - Bills #76562 through #76685 Inservice bills total: $ 215.00
Attachments:
()
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6.4. Reading of Article III, Section 5, A Authority
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.5. Reading of Article III, Section 5, B General Guidelines
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.6. Reading of Article III, Section 5, C Involvement of Staff
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.7. Reading of Article III, Section 5, D Construction Projects
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.8. Reading of Article III, Section 5, E Equipment, Materials and Supplies
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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6.9. Disposal of Inventory
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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6.10. Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals: The Professional Development Department had excess travel expenses:
Excess for lodging and meals:
This is a consent item. |
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6.11. 2023-2024 Nebraska Rural Community Schools Association (NRCSA) Dues
Speaker(s):
Board President or Designee
Rationale:
The Nebraska Rural Community Schools Association is a non-profit organization dedicated to serving the needs of rural schools and communities. Since 1981, NRCSA has been committed to protecting the well-being of public education and implementing its mission of providing quality education for all children. NRCSA is an Association consisting of 195 school districts and ESU's in Nebraska working together to support and promote quality educational programs for students in rural Nebraska. Through its members NRCSA serves the interests of over 75,000 children in 88 counties and 24 legislative districts.
Attachments:
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6.12. 2023-2024 Contract for Abby Pfister, Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.13. 2023-2024 Contract for Brooke Kavan, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.14. 2023-2024 Contract for Brooke Koliha, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.15. 2023-2024 Contract for Cynthia Alarcon, Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.16. 2023-2024 Contract for Dan Ellsworth, Network Operations Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.17. 2023-2024 Contract for Kendra Gustafson, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.18. 2023-2024 Contract for Marci Ostmeyer, Professional Development Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.19. 2023-2024 Contract for Mark Brady, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.20. 2023-2024 Contract for Martha (Vanessa) Gascon-Guarcas, MEP Education Liaison
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.21. 2023-2024 Contract for Melinda Velencela, MEP Education Liaison
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.22. 2023-2024 Contract for Otis Pierce, Professional Development Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.23. 2023-2024 Contract for Richard Stuart, Information Technology Specialist
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.24. 2023-2024 Contract for Stephanie Johnson, ASD Behavior Specialist
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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6.25. 2023-2024 Contract for Travis Kassing, Network & Computer Systems Engineer
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
()
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7. August Spotlight - Vision
Speaker(s):
Board President or designee
Rationale:
Judy Zadina, Vision Coordinator, will be presenting the August Spotlight to the Board.
Attachments:
()
Discussion:
Vision Coordinator and Teacher of the Visually Impaired, Judy Zadina and Brailist, Kris Johnson presented the Vision Spotlight to the Board. Judy and Kris reviewed the attached Vision Board document. There are schools outside of the ESU 7 area that receive vision services. Those services are primarily contracted directly with the school. ESU 7 is the only ESU in Nebraska that offers braille service. Kris Johnson is currently working on her National Certification.
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8. June and July 2023 Treasurer's Reports
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the June and July 2023 Treasurer's Report as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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9. Reading of Article IV, Section 11, C Hiring, Assignment and Dismissal
Speaker(s):
Board President or Designee
Rationale:
Remove:
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article IV, Section 11, C Hiring, Assignment and Dismissal as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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10. Reading of Article IV, Section 10, J Request for Release
Speaker(s):
Board President or Designee
Rationale:
New policy added.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article IV, Section 10, J Request for Release as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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11. Reading of Article V, Section 1, A Policy of Non-Discrimination
Speaker(s):
Board President or Designee
Rationale:
Change in Title IX Coordinator: Students, Employees, and Others: Marci Ostmeyer, Special Education Director, 2657 44th Avenue, Columbus, NE 68601 (402) 564-5753 ( mostmeyer@esu7.org ). TITLE IX COORDINATOR CONTACT INFORMATION Marci Ostmeyer, Professional Development Director
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 1, A Policy of Non-Discrimination as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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12. Reading of Article V, Section 5, E Animals at ESU 7
Speaker(s):
Board President or Designee
Rationale:
New policy added.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 5, E Animals at ESU 7 as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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13. Reading of Article V, Section 7, F Wellness
Speaker(s):
Board President or Designee
Rationale:
Added: According to 7 CFR 210.31(e)(2), all schools are required to complete an assessment of their school's compliance with their local school wellness policy (SWP) at least once every three years (triennial) and make this assessment available to the public by posting assessment responses to the school's website. ESU 7 participates in the school lunch program by contracting with a local public school system. We post information collected and partnered with this specific school district.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 7, F Wellness as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Reading of Article V, Section 8, A Required Trainings
Speaker(s):
Board President or Designee
Rationale:
New policy added.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 8, A Required Trainings as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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15. 20% Gratuity
Speaker(s):
Board President or designee
Rationale:
ESU 7 Board currently allows a 15% gratuity on approved expenses, allowing gratuities.
Recommendation: Discuss, consider and take all necessary action to approve up to the 20% gratuity.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the 20% gratuity Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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16. 2023-2024 Contract for Elyse Belina, Early Childhood Special Education Teacher
Speaker(s):
Board President or designee
Rationale:
Elyse Belina, Early Childhood Special Education Teacher contract for 2023-2024 effective August 10, 2023.
Recommendation: Discuss, consider and take all necessary action to approve the 2023-2024 Contract for Elyse Belina, Early Childhood Special Education Teacher as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the 2023-2024 Contract for Elyse Belina, Early Childhood Special Education Teacher as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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17. Romans, Wiemer & Associates Audit Bid
Speaker(s):
Administrator or Designee
Rationale:
Recommendation: Approve Romans, Wiemer & Associates Audit Bid
Recommended Motion(s):
Discuss, consider, and take any necessary action to approve the Romans, Wiemer & Associates Audit Bid Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Bids are sent out to multiple auditing companies every three years. Romans, Wiemer & Associates won the bid.
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18. Educational Service Unit 7 Safe Return to Services/Instruction Plan
Speaker(s):
Administrator or Designee
Rationale:
Review and approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan
Recommended Motion(s):
Discuss, consider and take action to approve the Educational Service Unit 7 Safe Return to Services/Instruction Plan as presented. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
The August 2023 meeting is the last time the Safe Return to Services Instruction Plan needs to be considered.
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19. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Goals:
Discussion:
Administrator Polk provided an update on the Non-Public Safety and Security Grants. The dollars will be used strictly for safety and security measures. In statute, the funds will have to flow through the ESU. There will be public hearings and the guidelines will be rolled out in Spring 2024.
Director Marci Ostmeyer provided an update on the Professional Development Department and the Production/Print Shop Department. Three new Professional Development Coordinators started in the Professional Development Department since the June 2023 board meeting. All three of the Coordinators are former Principals. The Professional Development Department participated in a teambuilding activity prior to the board meeting. The Production/Print Shop Department is nearing the end of the busy summertime orders. The Production/Print Shop staff have been incredible. Director Tami Clay provided an update for the Special Education Department. Special Education has been focusing on onboarding new employees; focusing on mentors and mentees.There are two new Coordinators in the Special Education Department and Director Clay is spending time mentoring them. Director Dan Ellsworth provided an update for the Technology Department. The Nebraska Cybersecurity Network is contingent on a grant that has not yet come through. Director Ellsworth and the Technology Department worked with the ESU 7 area schools on a backup server group purchasing option. Schools are billed per server. There are two schools in the ESU 7 area which are not part of the group purchasing option. Group purchasing and discount data gathering is something ESU 7 is going to do more of this year. Administrator Polk reviewed the upcoming events. |
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19.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Attachments:
()
Goals:
Discussion:
Administrator Polk reviewed the attached Goals document.
Director Marci Ostmeyer and board member Marni Danhauer will attend the Palmer Board Meeting in September. |
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19.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
SIMPL Update
As of 2022-2023 year end:   .png) 
Discussion:
Administrator Polk reviewed the included images.
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19.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item.
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19.4. Personnel
Speaker(s):
Administrator or designee
Rationale:
New Hires:
All Classified/Non Cert Hires and Resignations under this item. Not an action item. |
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19.4.1. Additional Migrant Education Program Summer Work Agreements
Speaker(s):
Administrator or designee
Rationale:
Additional Migrant Education Program Summer Work Agreements
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19.4.2. Personnel - 2023-2024 Contracts
Speaker(s):
Administrator or designee
Rationale:
2023-2024 Contracts offered and authorized by Chief Administrator Polk for the following staff:
- Abel (Josh) Arias, Migrant Education Program Service Provider - Abigail Focht, Migrant Education Program Service Provider - Adilene Perez, Migrant Education Program Recruiter - Alexus Hitz, District Technology Coordinator - Ana Garcia, Migrant Education Program Service Provider - Angie Arndt, Department Secretary - Angie Olson, Production Personnel - Carolyn Koch, Bookkeeper - Chris Chvala, Computer Support Specialist - Cindy Wieser, Department Secretary - Darlene Rodriguez, Migrant Education Program Recruiter - David Vanderheiden, District Technology Coordinator - Devon Gronenthal, District Technology Coordinator - Dylan Southard, District Technology Coordinator - Elizabeth Lawrence, Department Secretary - Emma Moore, Technology Intern - Isaura Barreto, Migrant Education Program Recruiter - Janet Ciboron, Production Personnel - Jason Trotter, District Technology Coordinator - Jeremiah Salyard, District Technology Coordinator - Kim Ruger, Production Personnel - Larry Shefcyk, Custodian/Maintenance - Linda Shefcyk, Business Manager - Maria del Socorro Rodriguez-Borquez, Migrant Education Program Service Provider - Mayra Vargas, Department Secretary - Mindy Reed, Executive Secretary - Morgan Morsett, Receptionist/Secretary - Nathalie Vargas, Migrant Education Program Service Provider - Susan Olmer, Bookkeeper - Yaribey Rodriguez, Migrant Education Program Service Provider - The Migrant Department will hire school tutors throughout the year as necessary as classified following the Migrant Education Grant regulations
Discussion:
Administrator Polk updated the board about the funding cut the Migrant Education Program (MEP) received. The MEP is going to be cut by 38%. Cynthia Alarcon, Migrant Education Coordinator, met with the MEP team on Friday, August 18, 2023 to discuss the funding cut. The Migrant Department is going to keep the current staff for the time being. Administrator Polk and Coordinator Cynthia Alarcon will meet again in two months to determine the next steps. The State of Nebraska received a 30% cut in their allocation. Nebraska is one of the last states to receive this kind of cut. There will be significant changes in the Migrant Education Program in the next couple of years. There are currently 512 students in the MEP program, which we will continue to provide services. There are other ESU 7 departments who are trying to help provide opportunities for the MEP staff.
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20. Committee Reports
Speaker(s):
Committee Chair
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20.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Discussion:
Board member Dawn Lindsley provided the Budget Committee update to the board. The Budget Committee went through the grants. A majority of the title grants went down. Valuations came close to what was estimated. The Budget Hearing and Tax Asking are scheduled to occur before the September board meeting.
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20.2. Buildings and Grounds Committee Report
Speaker(s):
Administrator or designee
Rationale:
Buildings and Grounds Committee Meeting is scheduled for August 30, 2023 at 1:30pm in the Walnut Conference Room.
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20.3. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
Administrator Polk will be meeting with the Evaluation Committee Chairperson, Marni Danhauer, on August 22, 2023 at 1:00pm.
Evaluation Timeline: - August: Evaluation Committee to meet in September to go through comments and create a summary. Larianne will meet with the Evaluation Committee chair. - September: Full Board is provided a copy of the Administrator Evaluation - October: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of October. The chair then forwards on to full Board for completion by October Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends to Evaluation Committee on or before October 31. - November: Committee Chair will send the completed Administrator self-assessment to full Board after November 1. Evaluation Committee compiles results of full Board completed evaluations prior to the November Board Meeting. - December: Evaluation Committee meets prior to December Board Meeting to review with Administrator the results of evaluation. Report to full Board in December Board Meeting following Closed Session requirements with Administrator present. - January: Confirm Evaluation Committee members. Administrator provides Evaluation Committee with goals and shares with Board at January Board Meeting.
Attachments:
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21. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Discussion:
The Boardsmanship event had a good turnout. Administrator Polk asked the board if ESU 7 should have another Boardsmanship event in 2024. The board decided to try to schedule another Boardsmanship event before the board meeting on June 17, 2024. Administrator Polk will work on proposed times and provide the information to the board at a later date.
Administrator Polk and Director Marci Ostmeyer attended the AESA Summer Leadership Conference. There was a lot of information about data and collecting and using data. The conference started by discussing artificial intelligence and how it is impacting schools. Administrator Polk received the Distinguished Service award at the NCSA Administrator Days. Board member Dawn Lindsley is on the NASB Legislative Committee. The committee will meet weekly via zoom during the upcoming legislative session. |
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22. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Meeting adjourned at 7:25pm.
Minutes respectfully submitted by Mindy Reed, Recording Secretary to the ESU 7 Board. |
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