June 16, 2025 at 5:30 PM - Regular Board of Education Meeting
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1. Call the Meeting to Order
Speaker(s):
Board President or Designee
Rationale:
LEADERSHIP • SERVICE • SUPPORT Notice of this meeting was given in advance according to State Law 84-1411, by giving notice of the meeting to the public on ESU 7 website www.esu7.org and posted at location of meeting. Notice of this meeting was also given in advance to all members of the Board of Education of Educational Service Unit 7. Availability of the agenda and purpose of the hearing was communicated in the advance notice of the meeting and in the notice to the members of this hearing. All proceedings of the Board of Education of Educational Service Unit 7 were taken while the convened hearing was open to the attendance of the public.
Discussion:
Board President Doug Pauley called the meeting to order at 5:32 pm.
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1.1. Notification of Open Meetings Law
Speaker(s):
Board President or Designee
Rationale:
This meeting has been preceded by reasonable advance notice and is hereby declared to be in open session. A copy of the Open Meetings Act is posted in the meeting room.
Attachments:
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1.2. Roll Call
Speaker(s):
Board President or Designee
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1.3. Absent Board Members
Speaker(s):
Board President or Designee
Rationale:
Board Members Clark Lehr and Beth Kabes will be absent. They notified Administrator Elmshaeuser and Board President Doug Pauley prior to the meeting.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Board member absences as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Board member Karen Gomez notified Board President Doug Pauley prior to the meeting of her absence. A notification prior to the meeting was not received from Board member Don Graff.
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1.4. Pledge of Allegiance
Speaker(s):
Board President or Designee
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2. Approval of Agenda
Speaker(s):
Board President or Designee
Rationale:
The sequence of agenda topics is subject to change at the discretion of the Board.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Welcome Visitors
Speaker(s):
Board President or Designee
Discussion:
Visitors included Beth Ericson, ESU 7 Professional Development Director starting on July 1, 2025 and Lisa Duranski, Early Childhood Special Education Teacher/Visually Impaired Coordinator, to present the Spotlight.
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4. Public Comment
Speaker(s):
Board President or Designee
Rationale:
The Board has the discretion to limit the amount of time set aside for public participation.
Citizens wishing to address the Board on a certain agenda item must complete the Request to be Heard Document prior to the start of the board meeting. Citizens wishing to present petitions to the Board may do so at this time. However, the Board will only receive the petitions and not act upon them or their contents. |
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5. Consent Agenda
Speaker(s):
Board President or Designee
Rationale:
Unless removed from the consent agenda, items identified within the consent agenda will be acted on at one time. If any Board member wishes to discuss an item, it must be removed from the consent agenda at which time the remaining items will be acted upon. Consent Agenda Includes:
Administrator Recommendation: Discuss, consider and take all necessary action to approve the consent agenda as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the consent agenda as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.1. Minutes
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
()
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5.2. Presentation of Bills #79860 through #80031 totaling $1,518,762.36
Speaker(s):
Board President or Designee
Rationale:
The summary of bills for the current month total:$1,518,762.36 - Bills #79860 through #80031 General Activity Fund total: $1,121.70
This is a consent item.
Attachments:
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5.3. Reading of Article I, Section 6, A Concept of Administration.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.4. Reading of Article I, Section 6, B Administrator.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.5. Reading of Article I, Section 6, C Duty and Function of the Administrator.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.6. Reading of Article II, Section 6, B Notice of Budget Meeting.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.7. Reading of Article III, Section 1, D Requests, Cost, and Payment.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.8. Reading of Article III, Section 1, F Special Education Cooperative.
Speaker(s):
Board President or Designee
Rationale:
This is a consent item.
Attachments:
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5.9. 2025-2026 Contract for Amy Slama, Grant Coordinator
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.10. 2025-2026 Contract for Cara Neesen, Student Services Principal
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.11. 2025-2026 Contract for Iris Medina Gonzalez, Provisionally Licensed Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.12. 2025-2026 Contract for Kassandra Cornwell, Provisionally Licensed Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.13. 2025-2026 Contract for Lynne Webster, Licensed Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.14. 2025-2026 Contract for Megan Welch, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.15. 2025-2026 Contract for Merridie Kaup, Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.16. 2025-2026 Contract for Sonya Sukup, Licensed Mental Health Practitioner
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.17. 2025-2026 Contract for Tami Clay, Special Education Director
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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5.18. Excess Lodging and Meals
Speaker(s):
Board President or Designee
Rationale:
Excess Lodging and Meals:
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5.19. Authorization of Administrator to Sign for Federal/State Funds
Speaker(s):
Board President or designee
Rationale:
This is a consent item.
Attachments:
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6. Spotlight: Early Childhood
Speaker(s):
Early Childhood Coordinator
Rationale:
Early Childhood Special Education Teacher/Visually Impaired Coordinator, Lisa Duranski, will present the Early Childhood spotlight.
Attachments:
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Discussion:
Lisa began with a story of her 16-year-old self caring for an 18-year-old special-needs individual. She started her Special Education teaching career in 1993, and she's starting her 33rd year, doing the exact same job. The Early Childhood team is made up of 12 people: seven Early Childhood Special Education teachers, and 5 Speech Language Pathologists. Anyone can make a referral to the program in the community since they serve ages from birth to five. The children are evaluated and if they qualify for services, an IFSP (Individualized Family Service Plan) is developed for ages birth to three and an IEP (Individualized Education Program) for ages three to five. Children and families receive services until the child goes into kindergarten, where services then transition to their home district with the help of the ESU 7 Early Childhood team. Nebraska has been a birth mandate state since 1978 and is one of five. This means children who require these types of services will get them free of cost. If they live outside these 5 states, they might pay for the services out of pocket. The Early Childhood team serves 18 school districts, which are all of ESU 7's districts except Columbus Public School. They have their own program and operate within their own district. Of those 18 schools, 210 students have been referred and evaluated this past year. Including the Columbus district data, there was a total of 323. The beginning of the year has the lowest numbers since children have moved out of the birth to five range into kindergarten, then as the year continues on, the number rises with the number of referrals. After the presentation, the board members asked questions of the Special Education Coordinator, Lisa Duranski.
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7. Treasurer's Report
Speaker(s):
Board President or Designee
Rationale:
Review the breakdown of the Treasurer's Report.
Administrator Recommendation: Discuss, consider and take all necessary action to accept the Treasurer's Report as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to accept the Treasurer's Report as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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8. Policy Changes
Speaker(s):
Board President or Designee
Rationale:
The 2025 Legislative session passed AM 1617 to LB 150 which updates Nebraska’s Fair Employment Practice Act. This requires ESU 7 to change several of the policies. The change is in the non-discrimination statement and is adding the wording "military or".
Non-Discrimination:I will not make decisions which affect personnel, students, parents, the public, or otherwise on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion,military or veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, or other protected status, or on the basis of constitutionally protected speech.
Several bidding references were updated in the federal regulations governing grants and federal audit requirements. The procurement policy has been
updated to reflect the new terminology for "simplified acquisition purchases." Administrator Recommendation: Discuss, consider and take all necessary action to approve updates to all the policies below.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve updates to all the policies below. Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Elmshaeuser explained that after the legislation season finishes, there are typically changes to policy. Since these policies all have similar changes, they've been grouped into one agenda item. The wording change was to add "military or" before "veteran status". And to change the wording of small purchases to "simplified acquisition purchases" to align with the federal language.
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9. Reading of Article V, Section 1, A Policy of Non-Discrimination.
Speaker(s):
Board President or Designee
Rationale:
A. Policy of Non-Discrimination ESU 7 does not discriminate on the basis of sex, disability, race (including skin color, hair texture and protective hairstyles), color, religion, military or veteran status, national or ethnic origin, age, marital status, pregnancy, childbirth or related medical condition, gender identity or sexual orientation, or other protected status in its programs and activities and provides equal access to designated youth groups. Reasonable accommodations will be provided to employees with disabilities and to those who are pregnant, have given birth, or have a related medical condition, as required by law. Complaints or concerns involving discrimination should be addressed to: Students, Employees, and Others: 3. Level 3 (Appeal to the Board) If the party is not satisfied with the Administrator’s determination, he or she may file an appeal in writing with the Board within five (5) working days after receiving the Administrator’s determination. The Board will review the appeal, the Administrator’s determination, the investigative documentation and decision, and allow the party to address the Board or a committee of the Board
Recommended Motion(s):
Discuss, consider and take all necessary action to approve Article V, Section 1, A as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Administrator Elmshaeuser summarized the rationale statement regarding the additional changes to the non-discrimination policy. All of these changes have been provided and revised by Justin Knight.
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10. Handbook Committee Update - Handbook Approvals
Speaker(s):
Handbook Committee Chairperson
Rationale:
Annually, the Board of Educational Service Unit 7, will review and approve the ESU 7 Employee Handbook and ESU 7 Student/Parent Handbooks. The Handbook Committee will provide an update. Chariperson Joyce Baumert will provide an overview of how the handbook revision process went this year and if any changes are necessary.
Committee Recommendation: Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented.
Recommended Motion(s):
Discuss, consider and take any action necessary to approve the ESU 7 Student/Parent Handbooks and the ESU 7 Employee Handbook as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
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Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Handbook Committee Chair Joyce Baumert reviewed the handbook changes. The Bridges program description has been changed due to a new teacher/principal. The "Dignity Room" has been changed to "Calm Down Room" to better align with the program structure. There were some wording changes to remove dollar prices regarding damage repair. Overall, the computer application/software usage and permissions were updated. The Level III calendars have been updated.
In the Employee Handbook, some updates include the addition of new Board members, Level III programs name change, and Production to Print Shop name change. Changes were made to the remote work procedure, so that the Chief Administrator has the final decision. Also, the retirement and benefits section was updated to reflect the new percentages determined by the 2025 Legislative session approval of LB 645. Handbook Committee Member Bob Arp shared how in the first years of the committee there had been major changes and updates, and each year the changes continue to become smaller since the handbooks are more refined. |
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11. Authorization of the Administrator to Pay July Bills in absence of July Board Meeting
Speaker(s):
Board President or designee
Rationale:
The ESU 7 Board of Education will not meet in July, 2025. This Board action gives authority to the Administrator to pay July bills. The ESU 7 Board will approve these expenses in the next possible Board Meeting. Administrator Recommendation: Discuss, consider and take all necessary action to approve the Administrator's payment of bills in July 2025.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the Administrator's payment of bills in July 2025 Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
July will be the first month bills are signed and paid by Marci Ostmeyer, Chief Administrator, beginning July 1, 2025.
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12. Budgeting for additional 1% Budget Authority
Speaker(s):
Board President or designee
Rationale:
Nebraska Statute allows an additional 1% in budgeted property tax asking requiring an affirmative vote of 75% of the governing body for approval. These additional budget authority dollars remain critical as we continue to operate with the one and a half cent levy, no state aid funding for 2025-2026, and spending restrictions for the upcoming years. In the event valuations change or additional funding becomes available, this action will allow ESU 7 additional budget authority to access those dollars. Administrator Recommendation: Discuss, consider and take all necessary action to approve the additional 1% in budgeted tax asking.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the additional 1% in budgeted tax asking Passed with a motion by Board Member #1 and a second by Board Member #2.
Discussion:
Administrator Elmshaeuser stated that we do not have 75% of the board present. This item will be moved and voted on in the August agenda.
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13. Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, and the followed by the Regular Board Meeting - Monday, September 15, 2025 at 5:15 p.m. in the ESU 7 Oak Room
Speaker(s):
Board President or designee
Rationale:
Monday, September 15, at 5:15 pm in the ESU 7 Oak Room - Budget Hearing and Budget Summary, followed by the Final Tax Request Hearing, which will be followed by the Regular Board Meeting to start at 5:30pm or when the Final Tax Request Hearing is concluded, whichever is later.
Administrator Recommendation: Discuss, consider and take any necessary action to approve the Monday, September 15 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented
Recommended Motion(s):
Discuss, consider and take any necessary action to approve the Monday, September 15 schedule for the Budget Hearing and Budget Summary, Final Tax Request Hearing, and the Regular Board Meeting as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Action(s):
No Action(s) have been added to this Agenda Item.
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14. Resolution on Training Requirements
Speaker(s):
Board President or designee
Rationale:
After the passage of LB 1329, school districts are required to determine the length of time for every required annual training. ESU 7 will follow the same requirements for the same training we do for our pre-service days.
Administrator Recommendation: Discuss, consider and take all necessary action to approve the resolution as presented.
Recommended Motion(s):
Discuss, consider and take all necessary action to approve the resolution as presented Passed with a motion by Board Member #1 and a second by Board Member #2.
Attachments:
()
Action(s):
No Action(s) have been added to this Agenda Item.
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15. Administrator's Report General
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Discussion:
Director Ostmeyer shared that June 16th was her last Professional Development meeting as the Professional Development Director. Beth Ericson has been sitting in on the last few meetings. The Professional Development team has things in place that are starting to work for next year. The Print Shop's new duplicator has arrived. Its purpose is to print large volumes of the same item at a small cost. For example, a school district sent in envelopes to have their address and logo printed. The machine can do 500 at a time before it needs to be readjusted. For the summer work, the online ordering system has over 900 orders waiting for the first day of school, which does not include hard copy order forms that have been turned in by hand. Regarding the Chief Administrator Transition, Administrator Elmshaeuser and Director Ostmeyer are continuing to meet weekly, adding and crossing off the list. Director Ostmeyer provided a "Sips and Conversation" sign up so she could meet with each board member prior to her first board meeting in August. Beth Ericson shared she has been enjoying getting to know everyone at ESU 7 and getting involved. She has also been meeting with Director Ostmeyer about once a week to go through questions and anything transitional.
Director Ellsworth provided a technology update. District Technology Coordinators are able to do things at the schools they don't usually get to do since school is out of session. This includes resetting computers for the students. Last year, the technology department switched manager software, which has allowed the coordinators less manual work. With the extra time, they are able to do more in-depth work on the multi-year projects this summer. So far, the Technology department has billed over $20,000 in 16 days this summer. Director Ellsworth also explained that District Technology Coordinators are spending time in other schools since they are not contracted to their home schools during the summer. However, they still get one day a week in their home district to continue being caught up. |
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15.1. Goal Update
Speaker(s):
Administrator or Designee
Rationale:
Goals - Attached for your Review
Goal 1: By July 2025, the ESU 7 board will have advertised for a Chief Administrator, completed the initial process, sent a contract, hired and Chief Administrator, made the announcement, and begun the onboarding process.
Attachments:
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Goals:
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15.2. Services Update
Speaker(s):
Administrator or Designee
Rationale:
Attachments:
()
Discussion:
Administrator Elmshaeuser shared that the 3-year comparison has been provided. There is still research being done as to why the numbers from the previous 2 years are much higher than the current year. A glitch has been discovered in the SIMPL/SMART system. This is being looked into to verify our data moving forward.
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15.3. Facilities Update
Speaker(s):
Administrator or Designee
Rationale:
The Administrator will provide a facilities update during this item
Goals:
Discussion:
Administrator Elmshaeuser shared that the HVAC training has been completed with Rutt's and a service agreement was signed. Director Ellsworth and Business Manager Linda Shefcyk have accounts in the system. The Bridges project completion is still waiting for the sidewalk to be completed for the Fire Marshall to provide written permission for occupancy. Administrator Elmshaeuser explained the importance of it needing to be completed by August 1, 2025 for the beginning of the school year. Director Ostmeyer and Administrator Elmshaeuser will be meeting with Mike Kennedy from RVW. Director Ostmeyer stated a Buildings and Grounds committee meeting would be scheduled in August.
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15.4. Personnel - 2025-2026 Contracts
Speaker(s):
Administrator or designee
Rationale:
All Classified/Non Certificated Hires and Resignations under this item. Not an action item.
2025-2026 Contracts offered and authorized by the Chief Administrator for the following staff: - Alicia Kardisco-Hastreiter, Paraprofessional - Ashley Lerch, Paraprofessional - Barb Brockhaus, Paraprofessional - Breena Walkenhorst, Paraprofessional - Harriet Kibalya, Paraprofessional - Iriana Medel, Paraprofessional - Jeri Glenn, Paraprofessional - Joanna Terrazas, Paraprofessional - Kaylee Olmer, Paraprofessional - Kristen Cattau, Paraprofessional - Sherry Olney. Paraprofessional - Tammy Semrad, Paraprofessional |
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15.5. Legislative Update
Speaker(s):
Administrator or Designee
Rationale:
During this item, the Administrator will provide a Legislative Update to members of the Board.
Attachments:
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Discussion:
Administrator Elmshaeuser, shared the Open Meetings Act and has had some updates, thus the new poster. It went into effect immediately.
Due to LB 645 there have been changes to the contribution of the employee and employer to the retirement plan. Administrator Elmshaeuser explained the different contributions listed in the attached legislative report. Since the funding ratio is above 98%, the contribution rate has dropped a percentage that will increase all employees' checks this month slightly . Board member Bob Arp asked what determined the funding ratio? Administrator Elmshaeuser explained the ratio is currently at 99.9% and almost fully funded by those contributing to the fund. |
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15.6. AESA Annual Conference
Speaker(s):
Administrator or Designee
Rationale:
The 2025 AESA Annual Conference Information Request form will be emailed to all board members. Please indicate if you intend on attending and fill out the necessary information. Please submit the form to Secretary to the Board, Morgan Morsett by August 1, 2025.
Attachments:
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Discussion:
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16. Committee Reports
Speaker(s):
Committee Chair
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16.1. Budget Committee Report
Speaker(s):
Budget Committee Chair
Rationale:
Reports of Budget Committee activities and discussion will take place during this item.
Committee Recommendation:
Discussion:
Budget Committee Chair Dawn Lindsley provided an update. The committee reviewed Special Education changes from last month to this month. The building improvement budget will be reduced since HVAC system is completed. The playground budget costs will be included in next year's budget. It won't be completed until after this fiscal year. Emergency heat cost was also added into the budget due to concerns this past winter with the temperature and heating of the building. In August, the committee will go over any changes from June and July along with grants.
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16.2. Administrator Evaluation Committee Report
Speaker(s):
Administrator Evaluation Committee Chair
Rationale:
A report of activities from the Administrator Evaluation Committee will be given during this item.
Evaluation Timeline: - August: Evaluation Committee Chair and Administrator review Evaluation Tool and Evaluation Policy/Procedures. - March: Full Board is provided a paper copy of the evaluation questions. - April: Administrator sends digital evaluation and evaluation resources to the Evaluation Committee Chair in the first week of April. The chair then forwards on to the full Board for completion by April Board Meeting. Board will send their completed evaluation tool to the Evaluation Committee prior to the April Board Meeting. Administrator completes Evaluation Tool as self-assessment and sends it to Evaluation Chair on or before April 30th. - May: The Committee Chair will send the completed Administrator self-assessment to the full Board after May 1. Evaluation Committee compiles results of full Board completed evaluations prior to the May Board Meeting. - June: Evaluation Committee meets prior to June Board Meeting to review with the Administrator the results of evaluation. Report to full Board in June Board Meeting following Closed Session requirements with Administrator present. Committee Recommendation:
Attachments:
()
Discussion:
Evaluation Committee Chair Marni Danhauer provided an update. There was a great turnout for the evaluation form, which included very positive feedback. There were many proficient and distinguished ratings. Administrator Elmshaeuser has done a good job keeping ESU 7 moving forward in the year she's been here. There will be future discussion regarding the evaluation timeline and the position change to Marci Ostmeyer.
Board President Doug Pauley thanked Administrator Elmshaeuser and said she provided a great transition for us. |
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17. Conference Report
Speaker(s):
Conference Attendees
Rationale:
Conference Attendees will report on their learnings.
Goals:
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18. Adjournment
Speaker(s):
Board President or Designee
Discussion:
Board President Doug Pauley adjourned the meeting adjourned at 6:46pm.
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