November 14, 2016 at 5:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 11/14/2016 at 5:01 PM | |
| Devin Brundage | Present |
| Amber Burge | Present |
| Lisa Geiken | Present |
| Jon Hudson | Present |
| Jeremy Sitorius | Present |
| Nate Wyatt | Present |
| Present: 6, Absent: 0 | |
| Minutes | |
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1. Call to Order & Pledge of Allegiance
Rationale:
The mission of Gothenburg Schools is to prepare all students to become lifelong learners within a positive and innovative learning environment A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
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2. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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3. Recognition of Visitors
Rationale:
FFA Officers
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4. Business Items
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4.1. Action Items
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4.1.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report
4. Excuse Absent Board Members 5. Consider Option Enrollment Requests IN: OUT: Burson, Gracie 5th grade to Cozad 2016-17
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1.2. Authorize Lori Kolbo as a official signature for student activities, hot lunch and petty cash funds.
Rationale:
Mrs. Kolbo has been reassigned as the district secretary to replace Mrs. Franzen. The district secretary has been authorzed to sign checks in these accounts.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.1.3. Review and Consider 2015-16 audit as prepared by McDermott & Miller
Rationale:
A hard copy of the district audit was distributed in the mail prior to the meeting. McDermott & Miller would be available at a meeting held on a later date if determined to be necessary. Note that we have approved McDermott & Miller for the annual audit through 2017. District #20 Audit Summary Presentation 2015-16 Audit Audit Materials
Action(s):
No Action(s) have been added to this Agenda Item.
Attachments:
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4.2. Policy Review
Rationale:
According to the bylaws of the board, while policies may typically be introduced in one meeting and approved at a second meeting, policies may be approved in a single meeting if necessary. This may become applicable if policies are proposed which impact handbooks and are not received until after the June meeting. Internal Board Policies Policy 8310 - Formulation of Policies Policy 8320 - Adoption, amendment, or suspension of polices Bylaws of the Board Policy 9200 - Formulation, Adoption, Amendment of Policies |
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4.2.1. Introduction of Policies
Rationale:
According to the bylaws of the board, while policies may typically be introduced in one meeting and approved at a second meeting, policies may be approved in a single meeting if necessary. Internal Board Policies Policy 8310 - Formulation of Policies Policy 8320 - Adoption, amendment, or suspension of polices Bylaws of the Board Policy 9200 - Formulation, Adoption, Amendment of Policies
Introduce new policies for consideration. The Superintendent will look for consensus on whether to move forward with the policy process on the following items. Policy 4113: Temporary Early Retirement Incentive Dawson County School District #20 has adopted a Temporary Early Retirement Incentive program a couple of times in the past, the last being 2014. The program is designed to be an incentive and is not available every year, as it would provide no incentive to retire early. The district typically will have at least three years between incentive years. The policy is introduced in November and considered for final approval in December if the board wants to proceed. The proposed policy includes the following: Purpose: to encourage eligible Certificated Employees who are considering an early-leaving decision to accelerate their retirement plans. Objectives include, but are not limited to, the following:
Eligibility: Certificated employee with a 1.0 FTE and at least 55 years of age with a minimum of 14 years in the district. Timeline: Application due by 4:00 p.m. on January 5, 2017 and to be considered at the regular January 9th board meeting. Acceptance or rejection: The Board reserves the right to accept or reject any or all applications AND prorate benefit if necessary upon notification of applicants. Benefit: two (2) years of single insurance or a monthly contribution to an annuity equivalent to the insurance benefit. Term of Program: Program and policy expire as of January 10th, 2017. The intention is that the program will not be reconsidered for reinstatement for a period of not less than five years.
Policy 5303: Mandatory Drug Testing for Students involved in Extra-Curricular Activities An additional policy that is in the discussion stage would involve random drug testing of those involved in activities. Numerous Nebraska schools have adopted policies regarding this issue. The Nebraska Attorney General and regional health organizations have indicted that teen use of marijuana has doubled since its use has been legalized in Colorado. A random-drug testing policy would give students another reason to say "no" when being pressured into its use. Consideration of this type of policy is intended to be proactive instead of being reactive. The administration is meeting with student groups, parent groups and community groups to gain input into the components of a policy. A draft policy will be introduced when it is developed. We are in the INITIAL stages of this discussion and due to the complicated nature of the issue, we have determined that the importance of engaging the community in discussions during policy development and the planning of an educational process for students and families. Items to be considered include, but are not limited to: Mission statement and purpose for the policy, definitions of terms, identification of a drug program coordinator and a medical review officer, identification of programs included in the review, identification of the participant pool and the testing year, process for collecting samples, process for selecting a Third Party Administrator and a Medical Review Officer, scope of the tests, academic and legal aspects of testing, alignment with current discipline policies and handbooks, procedures including random testing, consent, removal from pool and summer testing, actual testing procedures including general guidelines, substances, and testing procedures, designation of collection sites and results, district and program response to positive results, prescription drug error, and appeal process, record keeping procedures and severability.
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4.2.2. Local Meal Charge Policy Discussion
Rationale:
Local Meal Charge Policy: Because all students in participating schools may receive reimbursable school meals, all SFAs must have a policy in place for children who are participating at the reduced price or paid rate, but either do not have money in their account or in hand to cover the cost of the meal at the time of service. Such a policy ensures that school food service professionals, school administrators, families, and students have a shared understanding of expectations in these situations. Based on these provisions, and consistent with key stakeholders’ current practices, FNS has determined that students and their parents or guardians also must be informed about how students who pay the full or reduced price cost of a reimbursable meal are impacted by having insufficient funds on hand or in their account to purchase a meal. Therefore, no later than July 1, 2017, all SFAs operating NSLP and/or SBP must have a written and clearly communicated meal charge policy in order to ensure a consistent and transparent approach to this issue. Policies developed at the SFA level must be provided to the State agency during the Administrative Review.
Attachments:
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4.3. Reports
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4.3.1. Board of Education Reports
Rationale:
1. Personnel Committee : See Negotiations Timeline
Attachments:
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4.3.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
(included in general reports)
2. General Administrative Reports
a. Facilities & Transportation (Mr. Holmes)
b. Teaching and Learning (Mrs. Jonas) c. Elementary (Mr. Widdifield) d. Activities (Mr. Ryker) e. High School (Mr. Evans) f. Superintendent (Dr. Teahon) |
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5. Next Meeting
Rationale:
November 14, 2016 – Time to be determined.
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6. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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