August 12, 2024 at 12:00 PM - Board of Education Regular Meeting
| Regular Board | |
| Attendance Taken on 8/12/2024 at 11:57 AM | |
| Lisa Brass | Present |
| Matt Dalrymple | Present |
| Kyle Fornoff | Present |
| Becky Jobman | Present |
| Kelly Terrell | Present |
| Nate Wyatt | Present |
| Present: 6, Absent: 0 | |
| Minutes | ||||||||||
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1. Call to Order & Pledge of Allegiance
Rationale:
Mission Statement: A copy of the open meetings law is posted on the wall of the Board Room and is available to the public. |
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2. Approve the Agenda
Rationale:
The Board reserves the right to rearrange the order of items as needed.
Action(s):
No Action(s) have been added to this Agenda Item.
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3. Recognition of Visitors
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3.1. Public Participation
Rationale:
Board Policy 2009 - Opportunity for Public Expression. PUBLIC PARTICIPATION INSTRUCTIONS FOR MEMBERS OF THE PUBLIC WHO WISH TO SPEAK: This is the portion of the meeting when members of the public may speak to the board about matters of public concern.
Discussion:
There was no public participation.
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4. Action Items
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4.1. Consent Agenda
Rationale:
1. Approval of Previous Minutes 2. Approval of the Treasurer's Report 3. Approval of the Warrants / Bills a. Petty Cash b. Student Activity c. Hot Lunch d. Bank Statement e. Summary of Accounts and Receipts f. Monthly Expenditure Report g. Check Journal 4. Excuse Absent Board Members 5. Consider Option Enrollment Requests
Action(s):
No Action(s) have been added to this Agenda Item.
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4.2. Discuss and consider approval of the 2024-2025 Gothenburg Public Schools Re-Opening Plan.
Rationale:
Every six months, the board of education is asked to review and approve the Re-Opening plan. This plan is kept on our school website and has had no changes since last year.
Also included here is the "Exclusion and Re-Admittance" operating procedure we will utilize again this school year. This does not require board approval.
Action(s):
No Action(s) have been added to this Agenda Item.
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4.3. Discuss and consider Area B Remodel Pay Applications for July.
Rationale:
The following expenditures have been approved by Bond Council for use of QCPUF funds as they are addressing air quality and life safety issues within the building.
Board Action is utilized for QCPUF expenditures to ensure transparency regarding the use of funds.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
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4.4. Discuss and consider approval of transfers to the Depreciation Fund, the Activities Fund, the Cooperative Fund, and the Employee Benefit Fund.
Rationale:
Money was budgeted in the Depreciation Fund and is reserved for the repair and replacement of items such as the purchase of vehicles, a roof, or instructional equipment. The Superintendent and Finance Committee recommend a transfer of $700,000 at this time. This amount includes the $600,000 dollars of ESSER fund reimbursement.
Money is budgeted for general operating expenses in the Activities Fund. The activities director and business manager determine the short-term and long-term needs of the program and determine when and how the funds are to be utilized. The superintendent recommends a transfer of $70,000 at this time. The Cooperative Fund is utilized for interlocal agreements where the school district is acting as the fiscal agent for any cooperative activity between one or more public agencies. In this case, we are preparing our first Operating Expenses payment now that The Impact Center is up and running. The superintendent recommends a transfer of $100,000 at this time. The Employee Benefit Fund is utilized as reserve General Fund money for employee benefits such as early retirement, health insurance, and unemployment. It is recommended that we transfer $25,000 into the Employee Benefit fund. There are sufficient resources in the budget to allow for these transfers, totaling $895,000 at this time.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Nate stated the finance committee met and does have another 120,000 in ESSER funds. Finance committee proposed an amendment to this motion reflect the outlying $120,000 remaining to be collected. Nate made a motion to amend the motion to transfer $820,000 to depreciation, $70,000 to Activities, $25,000 to Employee Benefit, and $100,000 to the Cooperative Fund.
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5. Policy & Procedure
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5.1. Second reading of proposed new policies.
Rationale:
After reviewing existing policy, the following proposals for new policy are linked here for consideration of the Board. No feedback was provided after the July board meeting therefore, there are no changes to what was presented last month.
Action(s):
No Action(s) have been added to this Agenda Item.
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5.2. Second Reading of the 2024-2025 Activity Handbook
Rationale:
This is the second reading of our activity handbook. No additional feedback was provided after the July board meeting and there have been no additional updates. The handbook has been aligned with new and updated board policies.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Mr. Mroczek noted there was not any feedback from coaches or sponsors that resulted in any changes from what was proposed in July.
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5.3. Second Reading of the 2024-2025 Staff Handbook
Rationale:
This is the second reading of our staff handbook. It has been aligned with new board policies. No additional feedback was provided after the July board meeting, therefore, there are no changes since the July meeting.
Action(s):
No Action(s) have been added to this Agenda Item.
Discussion:
Dr. Jonas advised no changes since July.
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5.4. Annual review of Attendance and Excessive Absenteeism Policy 5001.
Rationale:
State statute requires annual review of our Attendance and Excessive Absenteeism Policy 5001. This policy was updated in July to include "mental illness" in accordance with updated state statute.
As an annual notice, this is an informational item only. No action is required.
Discussion:
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6. Informational Items
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6.1. Annual disclosure of administrative conflict of interest in accordance with Board Policy 4053.
Rationale:
Board Policy 4053 requires administrators of the district to make known the existence of any conflict of interest in any contract in which the employee has an interest.
The conflict of interest forms are attached here for public record.
Discussion:
Attachments:
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7. Reports
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7.1. Board of Education Reports
Rationale:
Committee Reports (Chair in bold)
Discussion:
Personal committee - Mr. Fornoff - Has not met but will before the required 11/01 date.
Facilities/Transportation - Mr. Wyatt - Talked about expense to priorities, reviewed Area B facility being updated, and looking at the bus fleet with possible updates to a yellow bus, and/or vans. Discussed the state moving away from vans and looking into SUVs and them being safer for students according to NDE. Finance - Mrs. Jobman - Discussed $120,000 funds remaining and talked about the state aid discussion. Discussed creating next year's budget in the 09/09 meeting. Expected $2.4 million of revenue. American civics/policy - Mrs. Terrell - No update currently updates but will meet later this month.
Attachments:
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7.2. Administrative Reports
Rationale:
1. Topic Specific Administrative Reports
2. General Administrative Reports a. Elementary (Mrs. Floyd) b. High School (Mr. Ryker) c. Activities (Mr. Mroczek) d. Special Populations (Mrs. McKenna) e. Teaching and Learning (Mrs. Richeson) f. Superintendent (Dr. Jonas)
Discussion:
Dr. Jonas stated Mrs. Floyd and Mrs. McKenna were absent from the meeting, but their reports are available for review.
Mr. Ryker - Discussed back to school and new teachers bringing welcomed to the district. Discussed Admin days and Mr. Brooks message on empathy. Mr. Mroczek - Advised fall sports are up and running. Discussed the different fall sports and ratings. Discussed Class C range and fall sports team scheduling. Mrs. Richeson - Stated science standards at NDE are being evaluated. The materials section was discussed, and advised the assessments are going to be the same this year as last year. Advised 15 new teachers were on campus, arriving a week early ahead of the current staff. Went over professional development and the required training for staff to complete this year. Advised Mrs. Bartels took over the school safety and crisis team. Dr. Jonas discussed how the staff was getting ready for the school year and ensuring everything was set back up in rooms. She went over the traffic flow and how the roads should be opened by the Impact Center later today and the bus barn later this week. Went over budget discussions and advised the adoption of the budget meeting will be in September. Noted that the budget workshop on August 28th would take place at 6PM not 5PM as stated in her report. |
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8. Next Meeting
Rationale:
Monday, September 9th @ TBD
Swede Activities: None The budget hearing and special meeting to adopt the budget will take place on Wednesday, September 25th at 5:30p.m.
Discussion:
The next meeting was scheduled for 09/09/2024 at 7 PM in the High School Media Center with a Budget Q&A for community members preceding that meeting at 6PM.
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9. Adjournment
Action(s):
No Action(s) have been added to this Agenda Item.
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