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March 14, 2016 at 7:30 PM - Board of Education Regular Meeting

Minutes
I. CALL TO ORDER FOR REGULAR MEETING
Discussion:  Meeting called to order at 7:39 PM
I.1. Pledge to the Flag
I.2. Roll Call
I.3. Notification of Open Meetings Law Posting
I.4. Recognition of Recording
II. CONSENT AGENDA
Action(s):
Approval of the consent agenda, move item 7 to last item of new business Passed with a motion by Mr. Bill Zwiebel and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Move Item 7 in new business to last item
II.1. Approval of Agenda for the March 14, 2016 Regular Meeting
II.2. Approval of minutes
II.2.a. Approve the minutes of the February 8, 2016 Regular Meeting
II.2.b. Approve Minutes of the February 29, 2016 Special Meeting
II.3. Claims Payable
II.4. Financial Reports
II.4.a. working Monthly Budget
II.4.b. Monthly Budget of Receipts
II.4.c. Activity Accounts
II.4.d. County Treasurers' Reports
III. RECOGNITION OF VISITORS
IV. REPORTS
IV.1. Village of Morrill
IV.2. Curriculum/Americanism:Stauffer, Guerue, Burford
Discussion:  Cynthia Guerue spoke on Odysseyware presentation
IV.3. Building/Grounds/Transportation: Sherrod, Burford, Zwiebel
Discussion:  Geotechnical samples were taking this week for new building property.
IV.4. Staff Relations: Zwiebel, Burford, Hessler
IV.5. Finance: Hessler, Guerue, Burford (Zwiebel)
IV.6. Morrill School's Foundation: Stauffer, Zwiebel
Discussion:  Will be meeting soon for awarding scholarships.
IV.7. Technology Report
Discussion:  School has been improving in Bestbytes surveys Discussion on replacing or repairing Chrome books Mr. Sherwood informed the board that he is researching additional Chromebook purchases for next year's student increase.
IV.8. Activity Report
Discussion:  Thank the village for their help in the wrestlers send off. Thank you to Jim and Sarah Hessler and Cynthia Guerue for sponsoring the Fan bus to district basketball Students were asked to help with Easter Egg Hunt from the city and we have volunteer students to help with that event. Expectation sheet for coaches/activities is being worked on.
IV.9. Secondary Principal's Report
Discussion:  Mr. Peacock informed the board that he would like to institute a new cellphone policy. He outlined a plan where the 1st violation would have the student pickup the phone after school, 2nd violation results in parent having to pick up phone and after the 3rd violation the phone would be confiscated for a week. Mr. Peacock told the board that he would put a policy together for their consideration.
IV.10. Elementary Principal's Report
Discussion:  Open house was well received and thank-Yous will be sent out to families who attended. Open house for preschool and kindergarten round up will be April 1.
IV.11. Superintendent's Report
Discussion:  Option deadline is March 15. Global perspective - Idea of involving students involved in community service groups to help with community projects already existing in the community through rotary InterACT or other organizations as a community and school wide effort .
V. PUBLIC HEARINGS
V.1. Student Fee Policy
Discussion:  At 8:44 PM open hearing of student fee policy open. Hearing closed at 8:45 PM.
V.2. Parental Involvement in Educational Practices Policy
Discussion:  At 8:44 PM will start parental involvement in educational practices policy hearing open. Hearing closed at 8:45 PM.
V.3. Internet Safety Policy
Discussion:  At 8:45 PM open hearing of internet safety policy hearing open. Hearing closed at 8:46 PM.
VI. UNFINISHED BUSINESS
VI.1. Discuss and offer feedback on Activities Documents Proposal
Discussion:  New Activities coaches/sponsor expectations document was introduced and discussed.
VI.2. Discuss and consider accepting Ameresco's Measurement and Verification Report
Action(s):
Motion to decline the Ameresco's Measurement and Verification report on the grounds of inadequate methodology Passed with a motion by Mr. Bill Zwiebel and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VI.3. Discuss and consider whether or continue or cancel Ameresco's Measurement and Verification Contract
Action(s):
Motion to table to continue or cancel Ameresco's Measurement and Verification Contract Passed with a motion by Mr. Dick Burford and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII. NEW BUSINESS
VII.1. Consider/possibly accept the resignation of staff member(s)
Discussion:  No new staff resignations but we did have two activities sponsor resignations; FBLA sponsor and Student Council Sponsor effective at the end of this contract year. Administration will be visiting with staff to assign replacements for next year.
VII.2. Consider/possibly approve expanding the preschool sessions to full day; still allowing 1/2 day enrollment
Action(s):
to approve expanding the preschool sessions to full day; still allowing 1/2 day enrollment Passed with a motion by Dr. Cynthia Guerue and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  We need to consider expanding our current preschool program now while in the process of building our preschool building. Proposal for cost was distributed
VII.3. Set Program Capacity for the 2016-2017 school year
Action(s):
to set program capacity for 2016-2017 as presented in Appendix 1 to Policy 502.02. Passed with a motion by Billy Stauffer and a second by Dave Sherrod.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Capacity projections for 2016-2017 were distributed.
VII.4. Consider/possibly approve the contracts of new staff for 2016-2017
Action(s):
to approve the contracts of Adam Jantzi for Physical Education for 2016-2017 Passed with a motion by Mr. Dick Burford and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
to approve the contract of Roxy Murphy for preschool classroom for 2016-2017 Passed with a motion by Mr. Bill Zwiebel and a second by Dave Sherrod.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
to approve the contract of Krystal Wilke for the Agriculture position and extended contract and extra duty stipend for FFA for 2016-2017 Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Several candidates were interviewed over the last few weeks for the open positions. Adam Jantzi was offered a Physical Education position. Krystal Wilke has signed a contract for the Ag position and Roxy Murphy has signed a contract for preschool program.
VII.5. Discuss the first draft of 2016-2017 school Calendar
Action(s):
to table school calendar to next meeting Passed with a motion by Billy Stauffer and a second by Dave Sherrod.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.6. Consider/possibly approve the purchase of ODYSSEYWARE
Action(s):
to approve the purchase of ODYSSEYWARE Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion of purchase of Odysseyware. We may have programs that could be replaced by using Odysseyware (ie A+ credit recovery program and John Baylor ACT prep.)
VII.7. Consider/possibly approve administrative wages for the 2016-2017 school year
Action(s):
to table administrative wages for the 2016-2017 school year Passed with a motion by Dave Sherrod and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.8. Discuss Grants available for the Lunch Program
Discussion:  There is a $15,000 lunch grant specifically for summer lunch programs. Summer bus program can be paid for through this grant.
VII.9. Discuss Field Trip Funding Philosophy related to Free Appropriate Public Education (FAPE)
Discussion:  We have had field trips in the past that have incurred a cost to the student. Future field trips must be approved and budgeted for. Cost should be incurred by the district.
VII.10. Consider/possibly approve paying a weight room attendant for students
Action(s):
Approve paying a weight room attendant for students 3 times per week during the remainder of the school year when students are present to lift at minimum wage and $2,000 dollars for summer weight room attendants. Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Abstain (With Conflict)
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  During the summer there should be a set amount of money to be distributed to sponsor the weight room. In the past the weight room was open during the summer in the morning and evening.
VIII. POLICY
VIII.1. Consider approving the 2nd reading of changes to 0506.01 Student Activity Eligibility
Action(s):
to approve the 2nd reading of changes to 0506.01 Student Activity Eligibility Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VIII.2. Consider approving the 2nd reading of New Policy 0504.10 Student Physical Privacy Policy
Action(s):
to approve the 2nd reading of changes to 0506.01 Student Activity Eligibility Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
to approve the 2nd reading of New Policy 0504.10 Student Physical Privacy Policy Passed with a motion by Mr. Dick Burford and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VIII.3. Consider deleting Policy 0406.03 as it conflicts with 0406.04 and State statute 79-828(1)
Action(s):
to delete policy 0406.03 as it conflicts with 0406.04 and State statute 79-828 Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
IX. Next Regular Meeting Date
IX.1. Regular meeting Date April 11, 2016 at 7:30 pm
X. ADJOURNMENT
Discussion:  Meeting adjourned at 12:06 AM.

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