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June 23, 2016 at 7:00 PM - BOARD OF EDUCATION-SPECIAL MEETING

Minutes
I. CALL TO ORDER FOR SPECIAL MEETING
Discussion:  Called to order at 7:08 PM
I.1. Pledge to the Flag
I.2. Roll Call
I.3. Notification of Open Meeting Law Posting
I.4. Recognition of Recording
II. APPROVAL OF AGENDA
Action(s):
Approval of the Agenda for the June 23, 2016 Special Meeting Passed with a motion by Mr. Dick Burford and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Absent
No Action(s) have been added to this Agenda Item.
III. LONG RANGE PLANNING
III.1. Wrestling/Storage building
Action(s):
to proceed with wrestling/athletic building, 42 ft x 100 ft, providing the cost per square foot does not exceed the previous quote Passed with a motion by Billy Stauffer and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Absent
No Action(s) have been added to this Agenda Item.
III.2. Garage doors on Bus Barn
Action(s):
to proceed with garage door replacement by MBKEM for $10,111.75 Passed with a motion by Dr. Cynthia Guerue and a second by Dave Sherrod.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Absent
No Action(s) have been added to this Agenda Item.
III.3. Shop building Roof Leak
III.4. Cafeteria Roof
III.5. Secondary Building Flooring
III.6. Secondary HVAC service contract
Discussion:  in progress
III.7. Sound project in Cafeteria
Discussion:  will save as a future project
III.8. Elementary bathroom modifications
Action(s):
to proceed with modifications in elementary bathroom once approved by NDE Lily Blaze for the ADA accessible bathroom Passed with a motion by Billy Stauffer and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Absent
No Action(s) have been added to this Agenda Item.
Discussion:  Will send plans to NDE
III.9. Secondary bathroom/Gate proposal
Discussion:  Will investigate locker gate.
III.10. Air Conditioning in Elem.Gymnasium
Discussion:  Will put air conditioner on the "to do" list and investigate a swamp cooler for the elementary gymnasium and timer for the exchanger.
III.11. Double the bus carport
Discussion:  We have 3 vehicles with wraps and need to provide coverage for all vehicles year round. Will investigate cost of carport.
III.12. Additional property Sprinklers
Discussion:  City water is still being used for the elementary, old cafeteria and south side of the high school. Will write up proposal to the city regarding well on corner of Charles and Center Street.
III.13. Office for Athletic Director
Discussion:  will move to current district office area when new building is completed.
III.14. Weight Room
Discussion:  A proposal to the Village of Morrill to support renovation of the weight room and allow access to village patrons.
III.15. Basketball "GUN" a shooting machine
Discussion:  Would propose sharing cost of machine with youth basketball program, high school basketball program and activities fund.
III.16. Side backboards in competition gym
Discussion:  Old backboards are metal and rims are not break-away.
III.17. Expand to 32DVR systems at both properties adding more security cameras
Discussion:  Work could be completed by custodial staff and increase coverage of school property.
III.18. Furniture in Classrooms
Discussion:  Recommend making it a budget item.
III.19. Principal Walk Through Lists
III.20. Annual Community Meeting
Discussion:  Will schedule community meeting again in October.
III.21. Banner project in Gymnasium
IV. SUPERINTENDENT EVALUATION (2nd IN FIRST YEAR)
Discussion:  Individual evaluation forms were collected by President Hessler. He will meet with Superintendent to review the evaluation.
V. EXTRA-DUTY ASSIGNMENTS
Discussion:  Head Volleyball and Assistant Boys Basketball are not assigned yet.
VI. CONSIDER ATTORNEY OPINION & POSSIBLY APPROVE NEXT STEPS OF EARLY CHILDHOOD BUILDING CONSTRUCTION
Action(s):
to approve a notice to bidders for a construction manager for the Morrill Public School administrative office and daycare facility project. Passed with a motion by Dave Sherrod and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Absent
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion of at risk versus traditional construction management plan for Early Childhood Building construction.
VII. ADJOURNMENT
Discussion:  Adjournment at 12:01 AM

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