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August 8, 2016 at 7:30 PM - Board of Education Regular Meeting

Minutes
I. CALL TO ORDER FOR REGULAR MEETING
Discussion:  Meeting called to order at 7:35 p.m.
I.1. Pledge to the Flag
I.2. Roll Call
I.3. Notification of Open Meetings Law Posting
I.4. Recognition of Recording
II. CONSENT AGENDA
Action(s):
Approval of the consent agenda Passed with a motion by Dave Sherrod and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
II.1. Approval of Agenda for the August 8, 2016 Regular Meeting
II.2. Approval of minutes of the July 11, 2016 Regular Meeting
II.3. Approval to Pay Claims and file financial reports
II.3.a. working Monthly Budget
II.3.b. Monthly Budget of Receipts
II.3.c. Activity Accounts
II.3.d. County Treasurers' Reports
III. RECOGNITION OF VISITORS
IV. REPORTS
IV.1. Village of Morrill
Discussion:  No report
IV.2. Curriculum/Americanism:Stauffer, Guerue, Burford
Discussion:  No report
IV.3. Building/Grounds/Transportation: Sherrod, Burford, Zwiebel
Discussion:  No report
IV.4. Staff Relations: Zwiebel, Burford, Hessler
Discussion:  No report
IV.5. Finance: Hessler, Guerue, Burford (Zwiebel)
Discussion:  No report
IV.6. Morrill School's Foundation: Stauffer, Zwiebel
Discussion:  No report
IV.7. Technology Report
Discussion:  No report
IV.8. Activity Report
Discussion:  Spirit wear is available in the athletic director's office for anyone to purchase. Activity schedules are also available in the AD's office. Activity pocket books will be made before school starts. There are twenty-one kids out for football this year. Coach Jantzi and his staff are doing a great job. The first game for JV football is scheduled on Sept 6, 2016. Mr. Guerue will attend the Village Of Morrill meeting tomorrow night to follow up on proposed 15,000.00 contribution towards athletic complex. Kristen Gompert is the new volleyball coach. Camp will start tomorrow. Activities student handbook is current and up to date. Coaches expectations is incorporated into one handbook.
IV.9. Secondary Principal's Report
Discussion:  Z-space is getting set-up and data migration is still in process. Training for Sycamore will be on Wednesday for super users. In-service will start on Monday for teachers and training for Sycamore. Handbook is ready for review by the board. Community service was added to the handbook. Classrooms are ready and teachers are coming in and working on getting them ready. Enrollment is up for high school. Looked into drug testing for students with WPCI. BBQ for staff on August 16th.
IV.10. Elementary/Pre School Principal's Report
Discussion:  Teachers went to ESU garage sale and the football team helped collect items. Teachers and paras have training on the 11th. Thirty preschoolers as of today. First day of preschool is the 22nd. Teachers are working on their rooms. Waiting for delivery of carpet. New staff will be here Friday. Class lists go up on the 11th. Open house 6:30-7:30 on the 22nd. Enrollment for elementary is 203. High School is 162. Mindy has resigned and we are currently looking for a secretary.
IV.11. Superintendent's Report
Discussion:  Superintendent gave a brief overview about the beginning of the school year and building updates. Saving more detailed discussion for later agenda items.
V. UNFINISHED BUSINESS
V.1. Consider/possibly approve Student & Activities Handbooks
Action(s):
Approved student and activity handbooks as presented Passed with a motion by Dr. Cynthia Guerue and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Board reviewed student and activity handbooks.
V.2. Discuss status on Activity Building and consider/possibly approve concrete bid
Action(s):
Approval to accept the concrete bid from Russell's Excavation for the activity building Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Dick Burford.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent updated the board on changes to the athletic complex for cost of 46,754.00. Mr. Sherwood informed the board that he had approved a down payment of 10,750.00 to be paid from the Special Building fund. Concrete bid from Russ Reisig attached.
V.3. Discuss status on security camera expansion project
Discussion:  Superintendent updated the board on the camera expansion project and informed the board that Craig Manley had been hired on as need basis to help with the technology and camera updates. With the Sycamore migration complete, Craig and Jessie are ready to proceed with the camera expansion.
VI. NEW BUSINESS
VI.1. Consider bids/possibly award Construction Manager for the Early Childhood Building
Action(s):
Approval of Anderson & Shaw as contract manager for the early childhood building Passed with a motion by Dave Sherrod and a second by Billy Stauffer.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Interviewed three candidates who are more than capable. Eric Reichert, Anderson and Shaw and Paul Reed Construction submitted bids all had very good proposals. Recommendation from the Building committee is to approve Anderson and Shaw as the construction manager. Anderson Bid percentage was 3% of total cost keeping costs from 1.5 to 1.75 million with a cap not to exceed 60,000.00. Steve Shaw has been in business for 37 years very knowledgeable. Paul Reed was 5% of total cost with no cap and did not include a construction bond with their bid.
VI.2. Initial Discussion of the Budget for 2016-2017
Discussion:  Mr. Sherwood presented the initial budget to the board. Discussed line items in the budget and answered questions. Proposed budget is a reflection of how we spent money this year and a good projection for the coming year. Set the budget workshop for Wednesday August 31st at 6:30 p.m.
VI.3. Consider/possibly approve transfers to Lunch, Activity and Depreciation Funds
Action(s):
Motion Passed: Approval to transfer 13,603.27 to the Activity Fund, 15,000.00 to Lunch Fund, and 75,000 to the Depreciation Fund Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Yea
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Superintendent recommended a transfer from the General fund to the Activity fund in the amount of 13,603.27. Mr. Sherwood explained that athletic equipment purchases were made from the Activity fund. Mr. Sherwood further recommended a transfer of 15,000.00 to the Lunch fund. Expenditures for the Summer Food Program Grant had to be completed by June 30th with reimbursement not until after September 30th causing a short-term cash shortage. Mr. Sherwood also recommended a transfer of 75,000.00 to the Depreciation Fund.
VII. Next Regular Meeting Date
VII.1. Regular Meeting Date September 12, 2016 at 7:30 pm
Discussion:  A meeting prior to the next board meeting for finance. Wednesday the 31st at 6:30. Budget workshop.
VIII. ADJOURNMENT
Discussion:  Meeting adjourned 9:55 p.m.

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