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July 13, 2015 at 7:30 PM - Board of Education Regular Meeting

Minutes
I. CALL TO ORDER FOR REGULAR MEETING
Discussion:  Called to order at 7:38 PM
I.1. Pledge to the Flag
I.2. Roll Call
Action(s):
Motion to excuse Dick Burford from meeting Passed with a motion by Mr. Bill Zwiebel and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
I.3. Notification of Open Meetings Law Posting
I.4. Recognition of Recording
II. CONSENT AGENDA
II.1. Approval of Agenda for July 13, 2015
Action(s):
Approval of Agenda for July 13, 2015 Passed with a motion by Dave Sherrod and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
II.2. Approval of minutes of the Regular June 15, 2015 meeting
II.3. Approval to Pay Claims and file financial reports
II.3.a. Working Monthly Budget
II.3.b. Monthly Budget of Reciepts
II.3.c. Activity Accounts
II.3.d. County Treasurer Report
III. RECOGNITION OF VISITORS
IV. PUBLIC HEARING
Action(s):
Open hearing at 8:43PM for student fee policy, parental involvement in educational practices policy and internet safety policy Passed with a motion by Billy Stauffer and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
IV.1. Student Fee Policy
Action(s):
Close hearing 8:48 PM Passed with a motion by Billy Stauffer and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
IV.2. Parental Involvement in Educational Practices Policy
IV.3. Internet Safety Policy
V. REPORTS
V.1. Village of Morrill
V.2. Student Council
V.3. Curriculum/Americanism:Stauffer, Guerue, Burford
Discussion:  July 23 at 2:00PM Meeting regarding curriculum
V.4. Building/Grounds/Transportation: Sherrod, Burford, Zwiebel
Discussion:  Awaiting bid for insurance claim from hailstorm. Volunteers may be utilized to help shingle the activities bus barn roof.
V.5. Staff Relations: Zwiebel, Burford, Hessler
V.6. Finance: Hessler, Guerue, Burford (Zwiebel)
V.7. Morrill School's Foundation: Stauffer, Zwiebel
V.8. Technology Report
Discussion:  Mrs. Laucamor attended the Sugar Valley Technology conference that provided her with a wealth of information useful to teachers incorporating technology in the classroom.
V.9. Activity Report
Discussion:  No two-a-day football practices.
V.10. Secondary Principal's Report
V.11. Elementary Principal's Report
V.12. Superintendent's Report
Discussion:  MCREL - Food show in Kearney last week. Will get monthly meal cost next years. No specific vendor. A+ educators - 4 days of training this year July 23 new Spanish teacher from Spain will arrive in the area Four new students this month Parking lot needs proper grading to fix drainage issues Surplus items may be sold and proceeds will go into the general fund.
VI. UNFINISHED BUSINESS
VI.1. Discuss/possibly accept the bids for the replacement of the intercom and master clock in high school office, installation of door entry systems, expanded video cameras and additional DVRs, adding external horns for secondary bell system and operations for wireless internet infrastructure/Mobius
Action(s):
Motion to approve Mobius bid for $50,348.82 to add wireless infrastructure, door entry system, intercom system and shop building video surveillance. Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Proposals for door entry, wireless infrastructure and video surveillance were reveiwed.
VI.2. Discuss/possibly accept a bid to install pump to existing well and connect line to UGSS
Action(s):
Motion to accept a bid Deines $13,553.20 to install pump to existing well and connect line to UGSS Passed with a motion by Dr. Cynthia Guerue and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Bids for pump installation and connect to UGSS.
VI.3. Discuss/possible action on Lunch Fund food programs
Discussion:  discussion regarding lunch fund program and not contracting with a specific prorgram
VI.4. Discuss/possible action ESU service contracts
Action(s):
Motion to approve ESU special education contract for $142,541 with possibility of continued negotiation Passed with a motion by Mr. Bill Zwiebel and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Continued negotiation for psychological counseling but remainder of contract is acceptable.
VI.5. Approve revision to Policy 503.09 (Homeless Policy)
Action(s):
Approve revision to Policy 503.09 (Homeless Policy) Passed with a motion by Mr. Bill Zwiebel and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Policy reviewed
VI.6. Approve Jr/Sr High School Student-Parent Handbooks for 2015-2016
Action(s):
tabled to special meeting to review policy of Jr/Sr High School and Elementary Handbook handbook for 2015-2016 Passed with a motion by Dave Sherrod and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion to approve Handbook with the addition of new letters. There has not been a thorough systematic review of the policies since 2009.
VI.7. Approve Elementary School student-Parent Handbook for 2015-2016
Action(s):
Tabled to special meeting to review policy of Jr/Sr High School and Elementary Handbook handbook for 2015-2016. Passed with a motion by Dave Sherrod and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII. NEW BUSINESS
VII.1. Consider/possibly accept staff resignations
Action(s):
approval to accept resignation of Kent Swearingen and thanking him for his service to MPS Passed with a motion by Mr. Bill Zwiebel and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
approval to accept resignation of Betty Waite and thanking her for her service to MPS Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Reading of letter of resignation of Kent Swearingen
VII.2. Consider/possibly accept new staff appointments and approve work agreements
Action(s):
approval of appointment as classified employee of Becky Tower $14/hr Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
approval of appointment of Janelle Mills as a certified long-term substitute for 185 days of 2015-2016 school year. Passed with a motion by Dr. Cynthia Guerue and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.3. consider / possibly approve the assignment of an interim secondary principal.
Action(s):
Approve the assignment of interim secondary principal to Tom Peacock with salary $75,912 for the 2015-2016 school year only. Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Because it is well after the date to sign contracts the recommendation is to assign Tom Peacock as the interim secondary principal
VII.4. Consider/Possibly approve signature documents for Platte Valley Bank
Action(s):
Approve signature documents for Platte Valley Bank Passed with a motion by Mr. Bill Zwiebel and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Due to resignation of principal and his duty to sign checks for lunch fund and activity fund, Kari Homan will replace for lunch fund and Bill Zw
VII.5. consider / possibly approve the assignment of an assistant or CO-AD
Action(s):
Approve the assignment of an assistant or CO-AD to Josh Guerue for $5,000 for the 2015-2016. Passed with a motion by Mr. Bill Zwiebel and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Abstain (With Conflict)
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Discussion to assign Josh Guerue as co-AD supervision of coaches, supervision of activities/practices and mentoring of coaches
VII.6. Consider/possibly approve changes to the CCI copier lease agreement
Action(s):
approve changes to the CCI copier lease agreement Passed with a motion by Dave Sherrod and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
Discussion:  Copy machines are on a lease agreement and printers have cost of toner of at least $4,000, and $150 service package to each printer. Suggestion is to take 6 leased machine and reduce to 3 and get color printer, copier, scan and fax machine except secondary school would not have a fax component as they already have a fax machine. All teachers would be networked to color copier and b/w copier. Current lease is cheaper in long run once individual printers are removed.
VII.7. Consider/possibly approve revisions to Policy 504.19 (Student Fee)
Action(s):
Table approval of revisions to Policy 501.19 (Student Fee) until policy review meeting Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
Table approval of revisions to VII.7. Consider/possibly approve revisions to Policy 504.19 until policy review meeting Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
Table approval of revisions to Policy 501.19 (Student Fee) until policy review meeting Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.8. Consider/possibly approve revisions to Policy 1005.03 (Parent Involvement)
Action(s):
Table approval of revisions to Policy 1005.03 (Parent Involvement)until policy review meeting Passed with a motion by Billy Stauffer and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.9. Consider/possibly approve the purchase of computers for students and/or staff
Action(s):
approve the purchase of 182 computers for students 14" Chromebook w/skins and 1 year warranty on a 4 year lease for $13,765 and staff 14.1" Latitude laptop with 3 year extended warranty for $10,690 Passed with a motion by Dr. Cynthia Guerue and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.10. Consider/possibly approve accountant for 2014-15 Audit
Action(s):
Approval of Rauner & Associates as accountant for 2014-15 Audit for cast $12,155 Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.11. Consider/possibly approve administrative recommendation to set the annual Program Capacity
Action(s):
Approval to set the annual Program Capacity as set in the Resolution Policy 502.02 and Appendix 1 Passed with a motion by Mr. Bill Zwiebel and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.12. Consider/possibly approve the Agreement for the Purchase of Headstart Services for Children from ESU
Action(s):
Table approval of the Agreement for the Purchase of Headstart Services for Children from ESU to the policy meeting Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.13. Consider/possibly approve the Tri-Community Preschool Handbook for 2015-2016
Action(s):
approval for the Tri-Community Preschool Handbook for 2015-2016 Passed with a motion by Billy Stauffer and a second by Dave Sherrod.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.14. Discuss ALICAP adjustment for hail damage to facilities and vehicles
VII.15. Consider/possibly approve one month compensation for pre-contract superintendent services
Action(s):
Approve one month compensation for pre-contract superintendent services Passed with a motion by Dr. Cynthia Guerue and a second by Mr. Bill Zwiebel.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.16. Consider/possibly approve contract term modification for Technology Integration Director
Action(s):
Approve contract term modification of 1/2 month of pay in July and August for work performed in June, July and early August for Technology Integration Director. Regular contract date is August 1 through July 31. Passed with a motion by Dr. Cynthia Guerue and a second by Billy Stauffer.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.
VII.17. Consider setting a date for Stakeholder Meeting for Strategic Planning
Discussion:  Stakeholder Meeting in September and specific date and time is TBD
VII.18. Consider setting a date for a Special Board Meeting to discuss: a. Budget Workshop for 2015-16 fiscal year b. Policy Workshop
Discussion:  Special Board Policy meeting and Budget Workshop for 2015-16 fiscal year set for July 24 at 7:30.
VIII. Next Regular Meeting Date August 10, 2015
IX. ADJOURNMENT
Action(s):
a motion to adjourn 1201 Passed with a motion by Mr. Bill Zwiebel and a second by Dr. Cynthia Guerue.
  • Mr. Dick Burford: Absent
  • Dr. Cynthia Guerue: Yea
  • Jim Hessler: Yea
  • Dave Sherrod: Yea
  • Billy Stauffer: Yea
  • Mr. Bill Zwiebel: Yea
No Action(s) have been added to this Agenda Item.

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